Publishing Assistant

Springer Nature; New York (NY); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) with match

Hybrid office policy

Summer hours

Paid time off

Flexible Spending

Commuter programs

Life insurance options

Tuition assistance

Employee discounts

Employee assistance program

Job summary

Springer Nature is seeking a meticulous Publishing Assistant to join the Behavioral and Social Sciences journals team in a hybrid New York, NY or Jersey City, NJ setting. You will assist two Publishers and an Executive Publisher, handling contracts, communications, and portfolio logistics for about 50 journals.

This role offers learning opportunities in scholarly publishing, collaboration across departments, and exposure to policy guidance on ethics and open access.

Qualifications

• Bachelor's degree required; a degree in a related field is a plus.
• Excellent verbal and written communication skills in English; strong numerical and analytical abilities.
• Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint) and Google Looker.
• Demonstrated ability to organize, prioritize, and manage multiple projects simultaneously.
• Strong interpersonal awareness, with the ability to build relationships and communicate effectively with stakeholders at all levels.

Responsibilities

• Understand publishing workflows and help journals meet annual targets for submissions, publications, and turnaround times.
• Provide foundational support for journal portfolios, including preparing contracts, monitoring and requesting payments, and maintaining accurate internal records.
• Deliver timely, accurate, and professional communication to Editors-in-Chief, Editorial Board members, society partners, authors, and reviewers.
• Prepare materials for team reports, conferences, and board meetings using PowerPoint, Looker, and internal databases.

Skills

English proficiency

Project management

Interpersonal skills

Analytical thinking

Organizational skills

Adaptability

Team collaboration

Problem solving

Financial acumen

Education

Bachelor's degree

Tools

Microsoft 365

Google Looker

Job description

Role: Publishing Assistant

Location: New York - Hybrid, Permanent

Closing date: August 11, 2026

About Springer Nature

Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are pioneers in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world.

For more information, For more information, please visit about.springernature.com and @SpringerNature.

At Springer Nature, we recognise that talent is developed through a range of career paths. We encourage applications from individuals with strong transferable skills, provided they are supported by relevant experience that shows how those skills have been successfully applied in practice. Our hiring approach balances skills, experience, and potential to ensure each role is fulfilled with both short term effectiveness and long-term growth in mind.

About the Role

We are seeking an organized, motivated, and enthusiastic individual to join our Behavioral and Social Sciences journals team as a Publishing Assistant. As Publishing Assistant, you will work with two Publishers and an Executive Publisher to provide vital administrative and project management support for a portfolio of approximately 50 Springer journal titles, providing best-in-class service to key thought leaders such as Editors-in-Chief, Editorial Board Members, society representatives, authors, and peer reviewers.
The role is wide-ranging and essential to the smooth running and growth of the journal portfolios, and is a great opportunity for a first or early-career role to learn the ropes of scholarly and scientific publishing.

This is a hybrid role based in New York, NY or Jersey City, NJ. This location supports effective collaboration with the team and aligns business needs.

Role Responsibilities

• Understand publishing workflows and contribute to journals meeting annual targets for submissions, publications, and turnaround times, ensuring alignment with broader portfolio and business objectives.
• Provide foundational support for journal portfolios, including preparing contracts, monitoring and requesting payments, and maintaining accurate internal records.
• Deliver timely, accurate, and professional communication to Editors-in-Chief, Editorial Board members, society partners, authors, and reviewers, demonstrating strong interpersonal awareness and customer focus.
• Prepare materials for team reports, conferences, and board meetings, utilizing PowerPoint, Looker, and other internal databases to support decision-making and reporting.
• Participate in the communication and management of publishing policies and protocols, including plagiarism detection, AI-use guidance, open access policies, and publication ethics initiatives.
• Collaborate effectively with colleagues across marketing, production, peer review management, finance, customer service, and other departments, demonstrating organizational savvy and the ability to build productive partnerships.
• Monitor portfolio performance metrics and support financial processes, applying developing financial acumen to understand journal operations, budgets, and business drivers.
• Liaise with Editorial Assistants and publishing colleagues across divisions to share best practices and identify opportunities to improve workflows, communications, and operational efficiency.
• Adapt effectively to changing priorities, industry developments, and evolving publishing standards, demonstrating adaptability and a willingness to learn.
• Contribute to cross-departmental projects and initiatives related to publication ethics, data transparency, open access policies, and other industry developments.
• Support the team in managing urgent issues and escalations, remaining calm and solutions-oriented under pressure to assist with effective crisis management when required.
• Evaluate and navigate multiple priorities, stakeholders, and publishing processes, demonstrating the ability to manage complexity in a fast-paced environment.
• Maintain a positive and professional approach when facing challenges, setbacks, or competing demands, demonstrating resilience while delivering high-quality results.

Skills, Experience & Qualifications

Essential

• Bachelor's degree required; a degree in a related field is a plus.
• Excellent verbal and written communication skills in English; strong numerical and analytical abilities.
• Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint) and Google Looker.
• Demonstrated ability to organize, prioritize, and manage multiple projects simultaneously.
• Strong interpersonal awareness, with the ability to build relationships and communicate effectively with stakeholders at all levels.
• Ability to demonstrate adaptability and thrive in a dynamic environment with changing priorities.
• Displays resilience and professionalism when working through challenges, deadlines, and competing demands.
• Developing financial acumen, with the ability to understand financial processes, payment tracking, and business performance metrics.
• Strong organizational savvy, with the ability to collaborate across teams and understand how different functions contribute to overall success.
• Ability to manage complexity by analyzing information, solving problems, and making sound decisions in ambiguous situations.
• Resourceful, proactive, and able to take initiative when identifying and addressing opportunities or challenges.
• Collaborative, enthusiastic, and committed to providing exceptional service to both internal and external stakeholders.
• Previous experience in an office environment or academic publishing is a plus.

In return, we offer a competitive salary range and great employee benefits.

Springer Nature US provides a comprehensive and competitive benefits package which includes the benefit offerings listed below:

• Medical, Dental and Vision
• 401(k) with company match and contribution
• Hybrid office working policy, Summer Hours, and paid time off
• Flexible Spending and Commuter programs
• Multiple Life insurance options
• Disability coverage
• Tuition Assistance
• Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance
• Employee Assistance Program
• Family friendly benefits and a variety of employee discounts
• An array of Employee Social Networks

US Annualized Base Salary Range: $45,000-$50,000. The salary offer may vary based on work experience, education, skill level and equity. The US salary range does not align with the salary ranges in other countries when converted to the currency of that country.

Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf poster.

At Springer Nature, our mission is to be part of progress - and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. Find out more about our DEI work here: https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion

For more information about career opportunities in Springer Nature please visit https://springernature.wd3.myworkdayjobs.com/SpringerNatureCareers/

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Job Posting End Date: 12-08-2026