Public Service Aide - Associate to Professionals - Public Works (9922)

Cityandcountyofsanfrancisco1; San Francisco (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

City and County of San Francisco seeks a Public Service Aide - Associate to Professionals to support routine operations in our department. You will use CMMS to process requisitions, verify receipts, and assist with payroll and administrative tasks.

We value clear communication, strong organizational skills, and reliability. This role offers opportunities to contribute to daily city operations and gain experience within a public sector environment in San Francisco.

Qualifications

• High School Diploma or GED or CA equivalency accepted.
• Clear communication and professional interaction required.
• Proficiency in basic computer applications and administrative tasks.

Responsibilities

• Enter vendor quotes and related data into CMMS to prepare requisitions.
• Coordinate with shop supervisors to verify receipts and process invoices.
• Provide backup payroll data entry and timekeeping support.
• Perform a variety of administrative duties to support daily operations.
• Maintain organized records and easily retrieve documents and reports.
• Process and file daily field reports and departmental documents.

Skills

CMMS experience

Communication skills

Administrative skills

Education

High School Diploma or GED

Tools

CMMS

Job description

As a Public Service Aide - Associate to Professionals, under minimum direction, you will perform a variety of duties requiring a high level of responsibility, carry out complex tasks relative to the performance of management functions, and research/analyze data. In this role, you will utilize a Computerized Maintenance Management System (CMMS) to perform essential job duties as required.

Important and Essential Duties

• Enter vendor quotes and related information into the department's CMMS to prepare material and supply requisitions.
• Coordinate with shop supervisors to verify receipt of ordered items and process corresponding invoices and receipt documentation in the department's financial system.
• Provide backup support for payroll functions, including entering and reviewing timekeeping data as needed.
• Perform a variety of administrative duties to support daily operational needs.
• Maintain organized records and files, and retrieve documents, correspondence, and reports upon request.
• Process and file daily field reports and departmental documents, including but not limited to urgent repair requests and time‑off submissions.

Education:

High School Diploma or successful completion of an equivalency test (GED or California High School Proficiency Exam).

License:

Possession of a valid Class C California driver's license

Desirable Qualifications:

• Demonstrated ability to communicate clearly and professionally.
• Proficiency in basic computer applications and strong administrative skills.

Verification of Experience and/or Education:

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications.

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://careers.sf.gov/knowledge/experience-education/. Failure to provide the required verification may result in rejection of application and/or removal from eligibility for referral and appointment in this class. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to a lower score. Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Procedures:

• Supplemental Questionnaire (SQ): Candidates may be required to complete a Supplemental Questionnaire (SQ) as part of the employment application. This SQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The SQ will be used to evaluate if the applicant possesses the required minimum qualifications.
• The selection process will include an evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the department will move forward in the recruitment process.
• Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement
• Where to Apply