Public Records Officer

Bellevue School District; Bellevue (WA); On-site; USD 105,000 - 110,000; Full time

Job summary

The Bellevue School District is hiring a Public Records Officer to oversee the District’s records program under Washington law. The role ensures compliance with the Public Records Act, responds to requests, and coordinates with legal and HR teams.

Required: bachelor’s degree and at least three years in a Public Records Officer role; paralegal training and legal field experience are preferred. This is a full-time, on-site position with competitive benefits.

Qualifications

• Bachelor’s degree required.
• Minimum of three years of successful experience as a Public Records Officer; each year of law school or legal work may substitute for a year of relevant experience.
• Paralegal training preferred.
• Experience in legal or related field preferred.

Responsibilities

• Serves as designated Public Records Officer for the Bellevue School District.
• Directs operations of the District public records systems to ensure compliance with laws and policies.
• Responds to public records requests, subpoenas and other legal requests; assists in accessing records in compliance with the Public Records Act.
• Supervises, trains, and evaluates assigned staff; assigns work and establishes priorities.
• Provides guidance and training to District staff regarding Public Records Act compliance.
• Contributes input for policies and procedures impacting public records responses.
• Coordinates with General Counsel, HR and other departments on subpoenas or legal orders.
• Utilizes media to ensure cohesive, strategic responses to records requests.
• Performs internal audits to determine compliance with laws and policies.
• May liaise with outside counsel.
• Manages District records retention and disposition per schedules and laws.
• Maintains confidentiality with attorney-client relationships.
• May work extended hours or respond to deadlines with short turnaround times.
• Performs other job-related duties as assigned.

Skills

Oral & written communication

Records requests analysis

Legal research

E-discovery & redaction

Electronic search techniques

Punctuality & attendance

Organization & prioritization

Attention to detail

Confidentiality

Customer service

Team collaboration

Multicultural sensitivity

Education

Bachelor’s degree

Paralegal training

Experience in legal or related field

Job description

Public Records Officer

Bellevue School District LEGAL DEPARTMENT - Bellevue, Washington Open in Google Maps

This job is also posted in Bellevue School District

Job Details

Job ID: 5982998

Application Deadline: Nov 18, 2026 11:59 PM (Pacific Standard Time)

Posted: Nov 04, 2026 8:00 AM (UTC)

Starting Date: Immediately

Job Description

POSITION OBJECTIVE:

The primary purpose of this position is to serve as the Public Records Officer for the District under the Washington Public Records Act.

COMMITMENT TO EQUITY:

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

DUTIES AND RESPONSIBILITIES:

• Serves as designated Public Records Officer for the Bellevue School District


• Directs all operations of the District public records systems to ensure compliance with applicable laws and District policies and procedures


• Responds to public records requests, subpoenas and other legal requests, providing assistance in accessing records for public disclosure in compliance with the Public Records Act and applicable District policies and procedures


• Supervises, trains, and evaluates assigned staff; assigns work and establishes priorities


• Provides guidance, assistance, and training to District staff regarding compliance with Public Records Act


• Provides input and recommendations for policies and procedures that impact compliance and response to public records requests


• Participates in the response to subpoenas or other legal orders for records in coordination with General Counsel, Human Resources and other departments as required


• Utilizes various media to ensure a deliberate, cohesive and strategic approach for response to public records requests


• Conducts internal audits regarding public records to determine compliance with applicable laws and District policies and procedures


• May serve as a liaison between the District and outside counsel


• Provides support for investigative procedures as required related to records held by the District


• Manages District records retention and disposition program, including the classification, retention, retrieval, archival preservation, and destruction of records in accordance with Washington State K-12 and CORE Records Retention Schedules, and applicable laws and regulations


• Maintains confidentiality as legally required with a firm understanding of attorney/client relationships


• May be required to work extended hours or respond to deadlines with short turnaround time


• Performs other job-related duties as assigned

REPORTING RELATIONSHIPS:

• Reports directly to Chief of Policy, Public and Legal Affairs

EDUCATION & EXPERIENCE

Required

• Bachelor’s degree


• Minimum of three years of successful experience as a Public Records Officer. Each year of law school and/or legal work experience may substitute for a year of relevant experience

Preferred

• Paralegal training


• Experience in legal or related field

LICENSING REQUIREMENTS

• None

KNOWLEDGE (position requirements at entry)

• General knowledge of the Washington State Public Records Act


• General knowledge of city, state, and federal laws related to public school districts including, but not limited to, the Individuals with Disabilities Education Act, the Family Educational Rights and Privacy Act, and attorney-client privilege and work product doctrine


• Possesses knowledge of principles and practices of records management including ethics of records management


• Ability to prepare required reports as related to the position


• Knowledge of best practices regarding records management, including utilization of technology as appropriate

SKILLS (position requirements at entry)

• Demonstrates effective oral and written communication skills


• Possesses the ability to analyze records requests for the purpose of ascertaining accurate and timely identification of responsive records


• Ability to conduct legal research, use legal databases, and to understand laws and regulations related to the duties of the position


• Ability to create electronic documents and to use e-discovery and redaction software.


• Use of internal and external electronic search techniques


• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements


• Ability to meet and maintain punctuality and attendance expectations.


• Ability to prioritize and organize work


• Possesses strong attention to detail and proofreading skills


• Maintains integrity and confidentiality of information obtained as a Public Records Officer


• Possesses effective customer service skills as required for the position


• Possesses ability to work in team environments with an understanding of position interdependency


• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations

PHYSICAL REQUIREMENTS:

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.

CONDITIONS OF EMPLOYMENT: CTSA salary classification grade7$104,952 to $110,476 (starting at $104,952 annual salary), 40 hours per week, for a 260-day annual assignment. Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems. Other benefits include vacation and paid holidays.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and authorization to work in the United States must be completed. The District does not currently provide visa sponsorship. All offers of employment are contingent upon satisfactory results of background checks with prior employers/professional references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Bellevue School Board.

Notice of Non-Discrimination

Bellevue School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, immigration or citizenship status, the presence of any sensory, mental, or physical disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Compliance Coordinator

Title IX Compliance Coordinator

Gender-Inclusive Schools Compliance Coordinator

Name: Nancy Pham, Director of Compliance and Legal Affairs

Address: 12111 NE 1st Street, Bellevue, WA 98005

Telephone Number: 425-456-4248

Email: [e-mail]

Section 504/ADA Coordinator

Name: Kerince Bowen, Director of Counseling

Address: 12111 NE 1st Street, Bellevue, WA 98005

Telephone Number: [phone]

Email: [e-mail]

Members of the public with disabilities who have specific concerns about the effectiveness of the District’s communications to them should contact Janine Thorn, Chief Communications and Engagement Officer, at 425-456-4000 or [e-mail].

Position Type: Full-Time

Human Resources Department

• 12111 NE 1st St


• Bellevue, Washington 98005-3183


• Phone: [phone]


• Fax: [phone]


• Email: [e-mail]