PT - Mailroom/Receiving Clerk

Arizona Western College; Yuma (AZ); On-site; USD 17,000 - 21,000; Part time

Job summary

Arizona Western College in Yuma, AZ is seeking a Part-Time Mailroom Clerk to process daily incoming and outgoing mail, freight, and purchase orders. You will verify shipments, manage mailboxes, and assist student workers under supervision.

The position requires a high school diploma or equivalent, forklift certification (or ability to obtain within 60 days), basic math and computer skills, and the ability to lift up to 70 pounds. Employment is non-exempt and part-time with flexible hours.

Qualifications

• High school diploma or equivalent.
• Forklift certification or ability to become certified within 60 days of employment.
• Basic math and computer skills, and knowledge of spreadsheets.
• Must be able to lift and move items unassisted.

Responsibilities

• Process daily incoming and outgoing mail, freight, and purchase orders.
• Verify shipments by comparing PO with delivery receipts and record data.
• Operate equipment such as forklifts, pallet jacks, hand trucks, and mailroom vehicles.
• Receive, sort, and distribute mail and freight to campus locations; set up mailboxes.
• Provide information on postal and express services and handle special items.
• Maintain clean work area in Central Receiving and Mailroom.
• Assist with supervising student workers and support department initiatives.

Skills

Basic math

Computer skills

Time management

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

Forklift certification

Job description

Summary of Function:

Process the daily incoming and outgoing mail, freight, and purchase orders.

Typical Duties:

• Serves Students. Receives and processes mail; determines the appropriate class of mail and prepares outgoing deliveries. Calculates postages and allocates charges through the automated systems to the correct department.
  
• Verifies incoming shipments by comparing purchase orders with delivery receipts. Records data into the receiving system. Coordinates with vendors and departments to resolve shipment discrepancies. Arranges for returns or replacements as needed.
  
• Operate equipment such as forklifts, pallet jacks, hand trucks, delivery carts, and mailroom vehicles. Uses standard office equipment.
  
• Receives, sorts, and distributes incoming mail and freight to campus locations. Set up and maintain mailboxes for faculty, staff and students. Handles packages up to 70 lbs.
  
• Provides information on postal, UPS, and express mail services. Processes items requiring special handling (e.g., FedEx, certified mail).
  
• Maintains a clean, organized work area in the Central Receiving and Mailroom.
  
• Assists with assigning and checking the work of student workers under the supervisor’s direction.
  
• Supports and participates in strategic planning initiatives and performs other duties as assigned.

Required Qualifications:

• High School Diploma or equivalent
  
• Forklift certified or ability to become certified within 60 days of employment (Training Provided)
  
• Basic math and computer skills, and knowledge of spreadsheets
  
• Must be able to lift and or move items unassisted

Additional Eligibility Requirements:

• Arizona Driver’s License or Equivalent

Classification:

• Non-Exempt

Position Type & Work Schedule:

• Part-Time
  
• Up to 19 hours per week
  
• Work flexible schedule to meet the program, department, and/or institutional needs, which may include Fridays, nights, and/or weekends

Knowledge, Skills, and Abilities:

• Knowledge of and ability to interpret, apply, and follow college policies and procedures
  
• Knowledge of or ability to maintain organizational structure, workflow, and operating procedures
  
• Skill in current technologies and word processing, database, presentation, and spreadsheet software,
  specifically Microsoft Office applications, Windows, college system platforms, software, and applications
  especially those specific to the department operations
• Skill and ability to be self-directed and to manage one’s own time
• Skill in performing a variety of duties, often changing from one task to another of a different nature
• Ability to complete all departmental and/or institutional mandatory training or development
• Ability to organize, prioritize, follow multiple projects and tasks through to completion, with close attention to
  detail
• Ability to lift and move boxes from the floor, weighing up to 70 pounds
• Ability to work independently and contribute to a collaborative team environment
• Ability to provide assistance in a professional and supportive manner
• Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a
  professional manner
• Ability to be flexible and supportive, positively and proactively assimilate change in rapid growth environment
• Ability to maintain confidentiality of protected information and follow FERPA and privacy guidelines
• Ability to adapt to a dynamic workload and demands
• Ability to operate relevant equipment required to complete assigned responsibilities for the position
• Ability to adapt and maintain professional composure in emergent situations
• Ability to demonstrate integrity, professionalism, and civility in all job-related actions
• Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using
  independent judgment and decision-making processes
• Ability to establish and maintain positive, effective, and collaborative relationships with individuals at all levels
  of the organization, students, and the public
• Work is performed in an open office environment with staff, students, and community contact and interruptions
• Working environment may include various locations across the service district, with varying noise levels, indoor
  and/or outdoor locations as needed to support program, department, or institutional needs
• Must be able to perform duties in a variety of weather conditions

Physical Demands:

• Prolonged periods of standing and/or walking
• May lift, carry, push, and/or pull, at times, a minimum of 10 pounds
• Occasionally stoop, bend, kneel, crouch, reach, and/or twist
• Safely and appropriately operate golf carts or district vehicles
• Must be able to navigate various departments of the organization's physical premises

Travel:

• Required to travel to other locations using various modes of private, commercial, or fleet transportation, and as
  needed to support program, department, and institutional needs

Note:

• The statements within this document describe the general nature, level, and type of work performed by the
  individual(s) assigned to this classification and are not intended to be an exhaustive list of all responsibilities,
  demands, and skills required of personnel so classified
• The institution and its designated representatives reserve the right to add, delete, or modify any and/or all
  provisions of this description at any time as needed without notice

POSTING DATE:

September 23, 2026

ADDRESS INQUIRIES TO:

Arizona Western College
Human Resources
Phone: [phone] / FAX: [phone] / TTY: [phone]
Email: [e-mail]

ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER