PT EXECUTIVE ASSISTANT

Knapsack Company; Portland (OR); Remote; USD 28,000 - 42,000; Part time

Job summary

A fast-growing SaaS startup in Portland seeks a Part-Time Executive Assistant to support its executive team. The role involves managing tasks, coordinating meetings, and providing personal assistance. Ideal candidates are organized, tech-savvy, and thrive in fast-paced environments. This position offers flexibility and the opportunity for growth within the company.

Qualifications

• 3+ years of experience supporting executives in fast-paced environments.
• Extremely organized, detail-obsessed, and able to juggle competing priorities.

Responsibilities

• Help manage to-do lists and coordinate meetings.
• Support one-off projects and assist with social media posting.
• Make personal appointments and handle sensitive information.

Skills

Organizational Skills

Communication

Tech-Savvy

Tools

Google Workspace

Slack

Zoom

Notion

QuickBooks

Job description

Were a fast-growing SaaS startup that recently closed our Series A and are scaling quickly. We provide critical infrastructure and services that help major enterprise digital product organizations stand up sustainable and scalable digital production operations. With a lean, high-performing team of 20, on our way to 30, were building something ambitious and having fun doing it.

About the Role :

Were looking for a sharp, proactive Part-Time Executive Assistant in the Portland, OR area to support five members of our executive team (90% CEO support) across both work and personal tasks. Youll be the connective tissue that helps our leadership team stay focused, organized, and a step ahead in a busy, high-growth environment. This is a great opportunity for someone who thrives on variety, loves making things run smoothly, and knows how to get things done behind the scenes.

What Youll Do : Executive Support

• Help manage to-do lists that are falling through the cracks such as: making meetings happen, sending follow-up emails, and helping clean out email backlog.
• Coordinate meetings, Zooms, and in-person logistics (when applicable).
• Handle travel bookings, itineraries, and expense reports.
• Manage follow-ups, prep materials, and light communications.

Project & Operational Support

• Support one-off projects like team retreats or offsites.
• Help with vendor coordination, light research, or internal docs.
• Assist with social media posting and scheduling for the CEO.

Personal Assistance

• Make personal appointments and reservations (dining, health, travel).
• Assist with gifting, errands, or special occasions.

Who You Are :

• 3+ years of experience supporting executives in fast-paced environments.
• Extremely organized, detail-obsessed, and able to juggle competing priorities.
• Clear and professional communicator (written + verbal).
• Tech-savvy: comfortable with Google Workspace, Slack, Zoom, Notion, etc.
• High trust: you handle sensitive information with discretion and maturity.
• Comfortable working independently and managing your own time.
• Startup experience or supporting multiple leaders at once is a big plus.
• Flexibility with working hours.
• QuickBooks experience is a plus.
• While the position is mostly remote, candidate must live around the Portland, OR area for occasional in-person assistance.

Compensation :

35/hr + opportunity to grow with us. This position will start as a part-time contractor but may grow into a FTE role. We are new to working with an EA and are unsure how much of your time we may require. Flexibility is key.