PT - Academic Advisor

Arizona Western College; San Luis (AZ); On-site; USD 17,000 - 25,000; Part time

Job summary

Arizona Western College seeks an experienced academic and career advisor to support students at the San Luis Learning Center, Somerton Centers, and related sites. The role focuses on advising, retention programs, and community outreach to boost enrollment and success.

The position requires a Bachelor's degree and 3 years of student services experience, with flexible, part-time afternoon hours (up to 19 hours/week).

Qualifications

• Bachelor's degree in a related field.
• Three years of student experience or equivalent training.
• English and/or Spanish language skills may be indicated in application.
• Experience in a community college environment is preferred.

Responsibilities

• Provide on- and off-site academic and career advisement to students.
• Develop, deliver, and track advising and retention activities.
• Support recruitment events and community outreach.
• Promote college programs through presentations and workshops.
• Maintain accurate data and records in college systems.

Skills

Student advising

Public speaking

Interpersonal communication

Time management

Data entry and records

Education

Bachelor's degree in human relations, psychology, sociology, student services, or related field

Tools

CRM systems

Microsoft Office

Job description

Summary of Function:

Provides academic and career advising for students. Assists with the development and delivery of various advising, outreach, and retention activities.

Typical Duties:

• Serves Students. Provides on- and off-site academic and career advisement to students on sister campus centers in San Luis and Somerton. Addresses the vocational and occupational needs of the students. Assists students with the development of their Educational Academic Plan. Reviews academic progress with students to meet degree/certificate requirements. Advises students on academic and vocational program placement accordingly.
• Assists in the development, application, and tracking of student retention programming (e.g., Early Assistance Program, Mid-Term Grade Performance Notification/Follow Up Process, Freshman Orientation, annual High School Counselor activities, and area high school visits). Tracks at-risk and academic probation students.
• Assists Coordinator for Advising and Student Services in implementing district-wide advising. Assists with information and referral resources within the College and the community. Maintains a positive and regular line of communication, both with internal and external constituents. Promotes the college by participating in community organizations, making public presentations, and providing workshops/orientations as directed.
• Actively promotes the College at local community organizations to increase enrollment of non-traditional students (e.g., presentations, small group discussions, outreach events, enrollment support, and individual meetings). Participates in public speaking engagements. Helps to plan, coordinate, and implement new and existing recruitment events, pre-advisement duties, including preview days, open houses, non-traditional student events, expos, etc. Supports marketing/social media communication efforts.
• Facilitates seminars and workshops for mentoring students and follows up on retention strategies (e.g., study skills, time management, decision making, and career exploration).
• Supports and participates in strategic planning initiatives and performs other duties as assigned.

Required Qualifications:

• Bachelor's degree in human relations, psychology, sociology, student services, or other related fields
• Three years of student experience or combination of education, training, and/or experience which demonstrates the potential for success in the position
• Applicants may indicate any additional language proficiencies in their application materials, including English/Spanish, as relevant to the position
• Applicants may indicate experience working in a community college environment, with employability issues affecting chronically unemployed and ethnic minority populations, and with community social service resources

Additional Eligibility Requirements:

• Arizona Driver’s License or EquivalentArizona Driver’s License or Equivalent

Classification:

• Non-Exempt

Position Type & Work Schedule:

• Part-time
• Up to 19 hours per week, Monday – Thursday, Afternoons from 1 pm to 6 pm
• Work flexible schedule to meet the program, department, and/or institutional needs, which may include Fridays, nights, and/or weekends

Knowledge, Skills, and Abilities:

• Knowledge of and ability to interpret, apply, and follow college policies and procedures
• Knowledge of or ability to maintain organizational structure, workflow, and operating procedures
• Knowledge of academic advising principles and practices
• Knowledge of career development theories and career advising strategies
• Knowledge of student retention strategies, early alert models, and academic recovery interventions
• Skill in current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications, Windows, college system platforms, software, and applications, especially those specific to the department operations
• Skill and ability to be self-directed and to manage one’s own time
• Skill in recruitment event coordination and public engagement
• Skill in maintaining accurate data and records in CRM or student information systems
• Skill in facilitating workshops and training sessions
• Ability to complete all departmental and/or institutional mandatory training or development
• Ability to organize, prioritize, follow multiple projects and tasks through to completion, with close attention to detail
• Ability to work independently and contribute to a collaborative team environment
• Ability to provide assistance in a professional, civil, and supportive manner
• Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a professional manner
• Ability to maintain confidentiality of protected information and follow FERPA and privacy guidelines
• Ability to demonstrate integrity, professionalism, and civility in all job-related actions
• Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processes
• Ability to develop individualized academic action plans
• Ability to monitor student academic progress and provide ongoing, constructive feedback
• Ability to identify appropriate campus resources and make informed referrals
• Ability to establish and maintain positive, effective, and collaborative relationships with individuals at all levels of the organization, students, and the public
• Inside office environment with normal noise and lighting levels
• Working environment may include various locations across the service district, with varying noise levels, indoor and/or outdoor locations as needed to support program, department or institutional needs
• Must be able to perform duties in a variety of weather conditions

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer
• May lift, carry, push, and/or pull, at times a minimum of 10 pounds
• Occasionally stoop, bend, kneel, crouch, reach, and/or twist

Travel:

• May be required to travel to other locations using various modes of private, commercial, or fleet transportation, and as needed to support program, department and institutional needs

Note:

• Location: San Luis Learning Center, Somerton Centers, and San Luis Technology Institute
• The statements within this document describe the general nature, level, and type of work performed by the individual(s) assigned to this classification and are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified
• The institution and its designated representatives reserve the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice

ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER