Proposal Writer

Promise Robotics; Calgary; On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Stock options

Competitive salary bands

Comprehensive benefits package

Relocation assistance

Flexible personal days

Job summary

Promise Robotics is seeking a strong writer and organized operator to support grant applications, funding proposals, and strategic submissions that help scale our business and mission.

You’ll work cross-functionally with teams across operations, engineering, finance, and leadership to gather information, manage timelines, and produce high-quality submissions. This role offers an opportunity to help secure funding and partnerships that directly support innovation and growth.

Qualifications

• 3+ years of experience writing proposals, grants, or technical/business communications.
• Exceptional written communication skills, with ability to translate complex ideas into clear business language.
• Strong attention to detail and ability to manage multiple complex proposals.
• Comfortable working cross-functionally in a fast-paced environment.
• Highly proficient in Microsoft Office Suite and able to leverage AI tools.
• Bachelor’s degree in business, communications, or related field.

Responsibilities

• Lead the end-to-end proposal process for grants, funding proposals, and government submissions.
• Research funding programs, assess eligibility, and strategize opportunities.
• Collaborate with internal teams to gather technical, operational, and financial information.
• Translate complex ideas into clear, compelling narratives and templates.
• Maintain proposal templates and reusable content; organize materials and data.
• Track timelines, manage submission calendars, and ensure timely, complete applications.

Skills

Proposal writing

Grant writing

Technical writing

Cross-functional collaboration

Attention to detail

Strategic storytelling

Education

Bachelor's degree in business or communications

Tools

Microsoft Office Suite

AI tools usage

Job description

Overview

Promise Robotics is pioneering Physical AI for homebuilding — a rapidly growing, venture-backed company bringing together AI, robotics, and manufacturing to help the homebuilding industry meet the growing demand for housing. Our robotic systems, built and operated inside AI-powered factories, give the industry the production capacity, consistency, and speed to build more high-quality homes than traditional methods allow. Our team spans AI researchers and roboticists to factory operators, technicians, and production teams — all building the future of homebuilding together.

We’re looking for a strong writer and organized operator to support grant applications, funding proposals, and strategic submissions that help scale our business and mission.

This role is ideal for someone who can take complex ideas, technical information, and business initiatives and turn them into clear, compelling proposals. You’ll work cross-functionally with teams across operations, engineering, finance, and leadership to gather information, manage timelines, and produce high-quality submissions.

You’ll have the opportunity to help secure funding and partnerships that directly support innovation, growth, and real-world impact. This role is ideal for someone who enjoys combining strategy, storytelling, and execution in a mission-driven environment.

What You 9ll Do

• Lead the Proposal Lifecycle: Own the end-to-end proposal process for grant applications, funding proposals, government submissions, partnership applications and other supporting documentation.
• Analyze and Strategize: Research relevant grant and funding programs, monitor new funding opportunities aligned with company priorities, and own evaluation of eligibility and fit.
• Collaborate and Orchestrate: Partner with internal team members to gather technical, operational, and financial information, translate complex ideas into clear, compelling narratives and coordinate inputs across teams to meet deadlines.
• Craft Content: Research, write, and edit all proposal sections.
• Maintain Content Templates: Maintain proposal templates and reusable content, organize supporting materials, metrics, and company information, and help standardize proposal processes as we grow.
• Submission Management: Track grant and proposal timelines, manage submission calendars and requirements and ensure applications are complete, accurate, and submitted on time.

What We 0re Looking For

• 3+ years of experience writing proposals, grants, business communications or other technical writing.
• Exceptional written communication skills, with the ability to translate complex technical concepts into clear, concise and persuasive business language.
• Strong attention to detail and organization, with the ability to manage multiple complex proposals simultaneously.
• Comfortable working cross-functionally in a fast-paced environment.
• Highly proficient in Microsoft Office Suite and able to leverage AI tools.
• A bachelor’s degree in business, communications, or a related field.

Nice to Have

• Experience with government grants
• Experience with innovation funding
• Experience in manufacturing, construction, robotics, or technology sectors
• Familiarity with programs such as SR&ED, IRAP, provincial/federal innovation grants
• Experience working in startups or scaling companies

Benefits

Competitive salary: We believe in data-driven, equitable compensation decisions. We recently completed a compensation review and implemented salary bands that enable us to pay mid to above-average Canadian salaries across various industries.

Stock options: Everyone has a stake in our company.

Holistic benefits: We have a comprehensive benefits package that includes paramedical, dental, vision, and drug coverage for you and your dependents, as well as a health care spending account. These benefits start right from Day 1.

Flexible personal days and vacation policies: We care deeply about the well-being of our team.

Open, collaborative, and supportive culture: You will be part of an incredibly high-performing and collaborative team changing the future of an industry!

Relocation assistance package (if required)

Promise Robotics is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, and gender identity.