Proposal Writer

Dufry Careers; Bethesda (MD); On-site; USD 64,100 - 75,400; Full time

Benefits offered by this job

Health, dental and vision insurance

Generous paid time off

401(k) retirement plan with company __

Employee assistance program

Training and exciting career growth

Referral program

Job summary

HMSHost in Bethesda, MD, is seeking a Proposal Writer to support the full proposal lifecycle, crafting compliant and compelling content for SOQs, RFQs, and RFPs. You will lead sections that align with templates, integrate reviews, and maintain consistency across documents.

The role emphasizes collaboration with Operations, Marketing, Legal, and SMEs, with a focus on timely delivery and high-quality visuals within proposals.

Qualifications

• 5 years of experience in proposal writing or business development support.
• Bachelor’s degree in marketing, communications, English, or related field can count for 2 of the 5-year requirement.
• 3–5 years of Hospitality, F&B and/or Retail experience.
• Strong writing, editing, and proofreading skills with attention to detail.

Responsibilities

• Develop, construct, and produce proposals across all phases (SOQs, RFQs, RFPs).
• Craft clear, compliant proposal sections using templates and feedback.
• Write, edit, and format solution narratives and technical descriptions.

Skills

Writing proficiency

Editing accuracy

Deadline management

Cross-functional coordination

Education

Bachelor's degree in Marketing/Communications/English

Tools

Microsoft Office

InDesign

SharePoint

Job description

With a career at HMSHost, you really benefit! We Offer

• Health, dental and vision insurance
• Generous paid time off (vacation, flex or sick)
• *401(k) retirement plan with company match
• Employee assistance program
• Training and exciting career growth opportunities
• Referral program – refer a friend and earn a bonus

*Benefits may vary by position so ask your recruiter for details.

Airport Location:Corporate Development
Advertised Compensation:$64,100.00to $75,400.00

Purpose

The Proposal Writer supports the full proposal development lifecycle by crafting clear, compliant, and compelling written content and contributing to creative production.

Essential Functions

At the direction of Proposal Directors, participates in the development, construction, and production of proposals across all phases including SOQs, RFQs, and RFPs

Crafts proposal sections that are clear, concise, accurate, and compliant with established templates and submission requirements, incorporating feedback from reviews through final submission; maintains consistency in language, tense, formatting, and overall presentation across proposal materials

Writes, edits, and formats proposal content including solution narratives, management approaches, technical descriptions, presentations, and supporting documentation

Gathers supporting information to craft responses to specific inquiries and information requests; facilitates cross-discipline coordination with Operations, Marketing & Communications, Business Development Finance, Legal, SMEs, and consultants

Contributes to creative production by assisting with layout, graphics support, infographic development, and visual integration within proposal documents

Ensures that content requested consistently meets scheduled milestones and submission deadlines

Analyzes RFIs and RFPs for customer requirements and develops compliant response content that fits the customer’s needs and addresses evaluation criteria

Archives proposal elements, project data, boilerplates, graphics, and templates; maintains and updates proposal-related artifacts including project summaries and supporting visuals

Reporting relationship: The Proposal Writer reports to the Director of Proposal Creative & Technical Services

Minimum Qualifications, Knowledge, Skills, and Work Environment

Education and Experience: The combination of education and professional experience must be 5 years:

In a technical role: Requires 5 years of experience in roles closely related to proposal writing or business development support; proposal management and coordination function with experience engaged in retail and Food & Beverage environments

A bachelor’s degree in marketing, communications, English, or a program related to the functional area can count for 2 of the 5-year requirement

In the industry: 3-5 years of Hospitality, F&B and/or Retail experience

Strong writing, editing, and proofreading skills with an eye for detail and precision

Ability to manage multiple assignments and meet tight deadlines

Basic visual design aptitude with interest in contributing to graphic and layout production

Proficient in Microsoft Office; familiarity with SharePoint and InDesign a plus

Familiarity with the RFP or proposal processes preferred

Demonstrated history of understanding the needs of the business, stakeholders, the employee population and individual circumstances

Demonstrated history of creating and maintaining positive work environments through coaching, developing, and leading teams to achieve common goals

Location: This role is based at the North America Support Center in Bethesda, Maryland

Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates (“the Company”), is an equal opportunity employer. It is the Company’s policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws and regulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members without regard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as “protected characteristics”).