Proposal Team Coordinator Intern

Badger Meter Inc; Wisconsin; Hybrid; USD 21,000 - 28,000; Part time

Job summary

Badger Meter invites interns to join the Proposals Department and contribute to a risk management and project tracking initiative. You will document current processes, gather requirements, and help design an improved RFX Checklist or replacement tool with automated validation and controls.

You’ll work with multiple teams to map workflows, draft requirements, and develop prototypes, gaining hands-on exposure to automation, BPM, and document management in a collaborative environment.

Qualifications

• Pursuing a bachelor's degree in MIS / business IT, engineering, or communications.
• Interest in business process improvement, workflow design, automation, or PM.
• Strong analytical and problem-solving skills with process documentation ability.
• Ability to identify gaps and standardize processes.
• Strong written and verbal communication skills.
• Experience creating process docs, flowcharts, requirements, or technical docs is a plus.
• Familiar with Excel, Word, PowerPoint, Visio, SharePoint or similar tools.
• Exposure to workflow automation, project management, BPM, databases or information systems is preferred.
• Interest in AI, automation, low-code/no-code platforms, document management, or workflow tools is a plus.

Responsibilities

• Review and document the current RFX Checklist, including processes and requirements.
• Identify opportunities for process improvement, automation, and risk reduction.
• Evaluate risk management and project tracking to improve validation and visibility.
• Define business and functional requirements for a redesigned RFX Checklist or tool.
• Develop recommendations for automated validation, required fields, and controls.
• Identify opportunities to build error-proofing and standardized controls into the process.
• Research tools and solutions for proposal management, workflow automation, and document management.
• Explore solutions beyond PDFs and Adobe for streamlined document creation and approvals.
• Map current and future-state workflows and document proposed improvements.
• Create process maps, requirements docs, user guides, diagrams, and supporting materials.
• Develop and test prototypes or concepts for the redesigned tool.
• Collaborate with Proposals, Sales, Legal, Engineering, Marketing, IT, and others.
• Organize project information, track actions, and communicate status.
• Present recommendations to stakeholders and leadership.
• Support additional proposal-related projects and tasks as directed.

Skills

Analytical thinking

Problem solving

Written communication

Verbal communication

Independent work

Cross-functional collaboration

Education

MIS / Business Information Technology

Industrial Engineering / Systems Engineering

English with Technical Writing

Communications

Business / Information Systems / Operations

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Visio

SharePoint

Job description

Badger Meter - Where Every Drop Counts and So Do You

At Badger Meter, we're more than a leading global water technology company - we're innovators with a mission: to preserve and protect the world's most precious resource. For over 120 years, our trusted solutions have enabled our customers to optimize the delivery and use of water, maximize revenue and reduce waste. Every employee at Badger Meter is an important part of our success. Here, your work doesn't just move a business forward - it shapes a more sustainable future. We are committed to building a workplace where we celebrate differences, empower voices, and encourage fresh ideas that drive innovation. When you join us, you'll find: Purpose-driven work that makes a real difference in communities around the globe. Career growth and development opportunities designed to help you achieve your potential. A supportive, inclusive culture where collaboration and creativity thrive. Be part of something bigger. At Badger Meter, your contributions will ripple far beyond the workplace - creating lasting change for people and the planet.

What You Will Contribute

At Badger Meter, we're more than a leading global water technology company—we're innovators with a mission to preserve and protect the world's most precious resource. For over 120 years, our solutions have helped communities optimize water use, reduce waste, and improve efficiency. The Badger Meter Internship Program provides students with hands‑on, real-world experience through meaningful projects, mentorship, professional development, community outreach, and a final capstone project.

What You Will Contribute

Badger Meter is seeking a Proposal Team Coordinator Intern to join our Proposals Department and support a department-wide initiative to evaluate and improve our current risk management and project tracking process, known as the RFX Checklist. The goal of this project is to assess our existing tools and processes and help develop a new or enhanced solution that improves how proposal requirements, risks, and project activities are tracked and managed. The redesigned tool or process should, at a minimum, incorporate automated validation requirements and risk mitigation parameters to help identify gaps, prevent incomplete or inconsistent entries, and improve overall proposal compliance. Working with the Proposals team and cross-functional stakeholders, you will gain hands‑on experience in business process analysis, workflow design, requirements gathering, technology evaluation, documentation, and process improvement. You will have the opportunity to identify opportunities for automation and recommend technology solutions that can improve how proposal teams manage complex RFP and RFX processes. This is an onsite, 40‑hour‑per‑week summer internship at our Milwaukee facility.

Essential Job Duties

• Review and document the current RFX Checklist, including processes, requirements, workflows, and pain points.
• Work with the Proposals team and cross‑functional stakeholders to identify opportunities for process improvement, automation, and risk reduction.
• Evaluate the current risk management and project tracking process and identify opportunities to improve validation, consistency, accountability, and visibility.
• Help define business and functional requirements for a redesigned RFX Checklist or replacement tool.
• Develop recommendations for automated validation requirements, required fields, workflow controls, and risk mitigation parameters.
• Identify opportunities to build error‑proofing and standardized controls directly into the proposal process.
• Research and evaluate technology tools and solutions that could support proposal management, workflow automation, document management, project tracking, and risk management.
• Explore solutions beyond the current use of Adobe and PDF‑based proposal packages, including opportunities to streamline document creation, review, tracking, collaboration, and approval processes.
• Assist with mapping current and future‑state workflows and documenting proposed process improvements.
• Create process maps, requirements documentation, user guides, workflow diagrams, or other supporting materials.
• Help develop and test prototypes, concepts, or process improvements for the redesigned tool.
• Collaborate with Proposals, Sales, Legal, Engineering, Marketing, IT, and other cross‑functional teams as appropriate.
• Organize project information, track action items, and communicate project status and findings.
• Present recommendations and project findings to stakeholders and department leadership.
• Support additional proposal‑related projects, tasks, and assignments as directed.

Qualifications

Currently pursuing a Bachelor's degree in one of the following areas or a related field:

• Management Information Systems (MIS) / Business Information Technology
• Industrial Engineering / Systems Engineering
• English with an emphasis in Technical or Professional Writing
• Communications
• Business, Information Systems, Operations, or a related discipline may also be considered.

Interest in business process improvement, workflow design, technology, automation, or project management.

Strong analytical and problem‑solving skills with the ability to understand and document business processes.

Ability to identify gaps, inconsistencies, and opportunities for standardization within a process.

Strong written and verbal communication skills.

Experience creating process documentation, flowcharts, requirements, technical documentation, or business documentation is a plus.

Familiarity with Microsoft Excel, Word, PowerPoint, Visio, SharePoint, or similar business productivity tools.

Exposure to workflow automation, project management, business process management, databases, or information systems is preferred.

Experience with or interest in AI, automation, low‑code/no‑code platforms, document management, or workflow tools is a plus.

Ability to research unfamiliar technologies and evaluate potential solutions based on business requirements.

Strong organizational skills and attention to detail.

Demonstrated initiative, curiosity, and willingness to learn.

Ability to work independently while collaborating effectively with cross‑functional teams.

What You Will Learn

• Business process analysis and process improvement.
• Risk management and mitigation within proposal and RFX processes.
• Requirements gathering and translating business needs into system requirements.
• Workflow design, process standardization, and error‑proofing.
• Automation opportunities and technology evaluation.
• Project tracking and cross‑functional project coordination.
• Proposal and RFP/RFX processes and compliance requirements.
• Document management and digital workflow solutions.
• Technical and professional business communication.
• How technology can be applied to improve business processes and operational efficiency.
• How cross‑functional teams collaborate to design, implement, and improve business systems.

#LI-Onsite

An Equal Opportunity/Affirmative Action Employer

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Applicants can learn more about their rights regarding equal opportunity in employment by viewing the federal "EEO is the Law" poster and the “EEO is the Law” poster supplement at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm. Badger Meter complies with all aspects of the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local disability laws. This means that we will reasonably accommodate qualified employees with a disability if accommodation would allow them to perform the essential functions of their job, unless doing so would create an undue hardship.

Privacy Statement

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About the Company

With more than a century of water technology innovation, Badger Meter is a global provider of industry leading water solutions encompassing flow measurement, quality, and other system parameters. These offerings provide our customers with the data and analytics essential to optimize their operations and contribute to the sustainable use and protection of the world’s most precious resource.