Proposal Specialist IV

AECOM; Town of Texas (WI); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Flexible work options

Comprehensive benefits package

Employee stock purchase plan

Retirement savings plan

Job summary

AECOM is seeking a Proposal Leader to join our Governments Marketing team. This role involves leading complex proposals for major projects, requiring strong writing, editing skills, and familiarity with AECOM's clients and industry standards.

This hybrid position allows for a mix of remote and in-office work, primarily based in Houston, TX. The successful candidate will possess a Bachelor's degree and significant experience in proposal management, focusing on federal and DoD sectors.

Qualifications

• 6+ years of proposal experience in Federal Civilian and/or DoD sectors.
• Strong proposal writing and editing skills.
• Understanding of A/E industry and best practices.

Responsibilities

• Lead and manage proposal development from start to finish.
• Collaborate with team members on strategic pursuits.
• Ensure quality and compliance of proposals.

Skills

Proposal writing

Project management

Communication

Leadership

Collaboration

Adobe Creative Suite

Microsoft Office

Education

Bachelor's degree in Journalism, English, Communications, or Marketing

Tools

CRM software

Microsoft Teams

Job description

AECOM is hiring an experienced Proposal Leader to work within our Governments Marketing team.

This is a hybrid position that includes a combination of remote and in-office work, and can be based in Houston, TX.

Responsibilities

General

• Collaborate with regional and BL teams on identified priority pursuits, including pre-positioning, capture, responses to requests for qualifications (RFQ) and requests for proposals (RFP), as well as shortlist interviews.
• Report to the Marketing Team Lead within our Governments Marketing group.

Proposal Management and Development

• Lead large, complex, priority must-win pursuits from capture through to interview stage, potentially covering multiple disciplines/geographies.
• Facilitate workshops/sessions to support the capture manager in developing the win strategy.
• Analyze debriefs and apply lessons learned to add value to strategy and reviews.
• Create detailed annotated outlines, first-draft content, compliance lists, and capture and proposal schedules, pivoting if requirements change.
• Lead and contribute to writing proposal sections such as cover letters, executive summaries, past performance sections, management approaches, and resumes/staffing sections.
• Participate actively in Go/No-Go, capture strategies and greenlight analyses; ensure compliance with delegation of authority guidelines, capture planning and positioning activities.
• Facilitate color reviews (pink and red team) for assigned pursuits and apply lessons learned to add value to proposals and win plans.
• Serve as a reviewer on color reviews for priority pursuits led by others, applying in-depth institutional knowledge.
• Ensure quality and compliance of deliverables.
• Support debriefs and gather client feedback on proposals to ensure continuous improvements.
• Maintain proposal and project filing on the secure server and CRM; be familiar with the top IDIQs and managers.
• Participate in strategic planning that includes evaluating marketing intelligence, identifying customer concerns and key issues, and developing win strategies.
• Contribute to development and implementation of internal training programs on core processes, tools, practices or other special topics.
• Lead special projects involving BL staff as directed by the Governments Marketing Lead.

Minimum Requirements

• Bachelor's degree, preferably in Journalism, English, Communications, Marketing or a related field and 6+ years of related proposal experience, ideally within the US Federal Civilian and/or DoD client sectors.
• Working knowledge of the A/E industry, including AECOM’s Federal clients, projects, people, credentials, and competitors.
• Evidence of successful leadership of multi-disciplinary or multi-geography proposals valued over $20 million.
• Understanding of effective proposal and presentation best practices and tools.
• Experience applying industry best practices and procedures to support positioning, client or business development processes.
• Strong proposal writing and editing skills, including grammar and style.
• Strong working knowledge of desktop publishing software (Adobe Creative Suite), graphics programs (InDesign, Adobe Illustrator, Acrobat, Photoshop), Microsoft Word, Excel, and PowerPoint.
• Knowledge of collaborative tools such as Microsoft Teams and SharePoint.
• Initiative, skill, and personal commitment to manage multiple projects and details concurrently.
• Professional demeanor and excellent interpersonal skills.
• Ability to exercise discretion with confidential/sensitive issues.
• Ability to work independently and with others.
• Diplomacy with peers and internal clients in handling challenging situations.
• Resourceful problem solver.

Preferred Qualifications

• Bachelor's degree in Journalism, English, Communications, Marketing or a related field and 8+ years of related proposal experience, ideally within the US Federal Civilian and/or DoD client sectors.
• APMP/SMPS certification is a plus.
• Understanding of CRM, Salesforce experience is a plus.

Additional Requirements

• Due to the nature of the work, US Citizenship is required.
• Relocation assistance and/or per diem is not offered for this position.

Benefits

AECOM offers comprehensive benefits to meet the diverse needs of our employees. Benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well‑being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

Equal Opportunity Employer

All your information will be kept confidential according to EEO guidelines.