Proposal Specialist HubSpot · $81k – $122k Middle just now

Remote Genie; Northern (KY); Hybrid; USD 81,000 - 122,000; Full time

Job summary

HubSpot is seeking a Proposal Specialist to support the AMER Upmarket sales organization by managing high-volume proposals and RFX responses at scale. You will partner with Sales, Solutions Engineering, Marketing, Legal, and Partners to craft clear, compelling narratives and ensure accuracy across complex, enterprise opportunities.

The role emphasizes writing excellence and process optimization. This new position supports HubSpot’s growth in upmarket and enterprise spaces globally, with a focus

Qualifications

• 1-3 years in proposal, bid, RFP, pre‑sales, or sales support roles.
• Experience in tech/SaaS or professional services is a plus.
• Strong written communication and content structuring abilities.

Responsibilities

• Own and manage end-to-end proposal and RFP responses for AMER, supporting high volume of complex opportunities.
• Collaborate with Sales, Solutions Engineering, Deal Desk, Marketing, Legal, and Partners to gather inputs and produce clear, compelling content.
• Translate technical, commercial, and legal inputs into buyer-ready narratives tailored to each opportunity.
• Edit and quality-check responses for clarity, consistency, and alignment with HubSpot’s value proposition.
• Leverage AI tools to accelerate proposal creation while ensuring accuracy and high-quality outputs.
• Navigate ambiguity and shifting priorities in a fast-moving, upmarket sales environment.
• Contribute to continuous improvement of proposal processes, templates, and content libraries.

Skills

Proposal management

RFP responses

Written communication

Tools

CRM systems (HubSpot)

Job description

United States Middle Business 2d ago $81k – $122k

About this role

POS-33263

HubSpot’s Sales Demand, Strategy, & Operations team is on a mission to help our sales teams close more impactful, complex deals as we continue to grow upmarket. As part of that mission, we’re building out our Proposal & RFP support capabilities within Deal Desk..

We’re looking for a Proposal Specialist to support our AMER Upmarket sales organization by managing and delivering high-quality proposals and RFX responses at scale. This role will partner closely with Sales, Solutions Engineering, Marketing, Legal, and our Services Partners to help articulate HubSpot’s value to prospective customers — particularly in complex, enterprise-level opportunities.

This is a net-new role created to support increasing proposal volume as HubSpot continues to grow in the upmarket and enterprise space globally..

In this role, you’ll get to:

• Own and manage end-to-end proposal and RFP responses for AMER, supporting a high volume of complex, non-standard sales opportunities


• Partner closely with Sales, Solutions Engineering, Deal Desk, Marketing, Legal, and Partners to gather inputs and produce clear, compelling, and accurate proposal content


• Translate technical, commercial, and legal inputs into customer-ready narratives tailored to each buyer’s needs


• Edit, refine, and quality-check proposal responses to ensure clarity, consistency, and alignment with HubSpot’s brand and value proposition


• Leverage AI tools thoughtfully to accelerate proposal creation while ensuring accuracy, fact‑checking, and high-quality outputs


• Navigate ambiguity and shifting priorities in a fast-moving, upmarket sales environment


• Contribute to the continuous improvement of proposal processes, templates, and content libraries to support scale


• Support sellers across AMER handling hundreds of proposals annually

We are looking for someone who:

• Has 1-3 years experience in a proposal, bid, RFP, pre‑sales, sales support, or similar role


• Comes from a tech, SaaS, or professional services background (e.g., software, consulting, legal, accounting)


• Thrives in highly cross‑functional environments and enjoys collaborating with multiple stakeholders


• Understands the dynamics of sales teams and how to support sellers effectively during high‑pressure deal cycles


• Is comfortable using AI tools for drafting, research, and validation — and understands both their strengths and limitations


• Has strong judgment and knows how to assess risk, accuracy, and relevance in proposal content


• Is extremely strong in written communication, copy editing, and content structuring


• Is comfortable working in ambiguity and can adapt quickly as deal needs evolve


• Is detail‑oriented and able to manage multiple proposals simultaneously without sacrificing quality


• Is flexible, resourceful, and proactive in solving problems


• Is passionate about helping HubSpot’s customers succeed as we move further upmarket

Even better if you have:

• Experience supporting enterprise‑level or upmarket sales motions


• Familiarity with CRM platforms and sales tooling (e.g., HubSpot)


• Experience working with RFPs across AMER markets (private sector & public)


• A background or interest in marketing, design, or content strategy


• Experience improving proposal processes, templates, or knowledge bases

The cash compensation below includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot’s bonus plan for eligible roles. In addition to cash compensation, some roles are eligible to participate in HubSpot’s equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are tailored to your skills, experience, qualifications, and other job‑related reasons.

This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpot’s compensation philosophy.

Benefits are also an important piece of your total compensation package. Explore the benefits and perks HubSpot offers to help employees grow better.

At HubSpot, fair compensation practices aren’t just about checking off the box for legal compliance. It’s about living out our value of transparency with our employees, candidates, and community.

Annual Cash Compensation Range:

$81,400—$122,100 USD

If you need accommodations or assistance due to a disability, please reach out to us using this form.

At HubSpot, we value both flexibility and connection. Whether you’re a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in‑person onboarding. If you join our broader Product team, you’ll also attend other in‑person events, such as your Product Group Summit and other gatherings, to continue building on those connections.

If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements

Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Germany Applicants: (m/f/d) - link to HubSpot’s Career Diversitypagehere.

India Applicants: link to HubSpot India’s equal opportunity policy here.

About HubSpot

HubSpot (NYSE: HUBS) is an AI‑powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot’s connected platform enables businesses to grow faster by focusing on what matters most: customers.

At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer‑obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow.

We’re building a company where people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too.

Recognized globally for our award‑winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world.

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