Proposal Specialist

Sedgwick Claims Management Services Ltd; Virginia; Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k with company match

PTO

Disability insurance

Life insurance

Employee assistance program

HSA/FSA

Job summary

EFI Global is seeking an experienced Proposal Specialist to develop and respond to information and proposals, collaborating with SMEs to ensure timely, accurate, and compelling submissions. This fully remote role emphasizes proposal strategy, quality control, and cross-functional coordination to win new business in AEC, environmental and other professional services across the U.S.

The ideal candidate will have a proven track record in creating high-quality, compliant responses, managing multiple

Qualifications

• Bachelor's degree from an accredited college or university preferred.
• Minimum of four (4) years of related experience, or an equivalent combination of education and experience.
• At least one (1) year of project management experience required.
• At least one (1) year of proofreading and editing experience required.
• Five (5)+ years of proposal management experience, preferably within environmental, engineering, construction, architecture, or other professional services industries.

Responsibilities

• Reviews and vets RFP & RFQ opportunities in collaboration with regional leadership & SMEs, coordinating and responding to ensure timely and accurate submissions
• Provides initial draft of each request to various subject matter experts (SMEs) as needed and incorporates any needed edits or updates to the response
• Ensures initial draft is compliant, responsive, and specifically tailored to each client’s needs
• Ensures security and integrity of all proposal documentation
• Works collaboratively with the SMEs to ensure new requirements are identified and documented
• Facilitates internal flow and review of all proposal inputs and directs production of final master proposal
• Determines and maintains the timeline for each response to ensure that deadlines are met
• Helps develop and maintain proposal best practices
• Takes on additional assignments, such as RFP follow‑up requests, proposal library update projects and other ad hoc assignments
• 5+ years of professional experience required, preferably within related industries
• Performs other duties as assigned
• Supports the organization’s quality program(s)

Skills

Proposal management

Editing

Project management

MS Office

Communication

Time management

Team collaboration

Attention to detail

Education

Bachelor's degree preferred

Tools

MS Office Suite

Job description

EFI Global is a full-service engineering, fire investigation, environmental, health and safety, and specialty consulting services firm serving a variety of industries in both the public and private sectors. Over the last four decades, we have grown from a boutique firm specializing in handling insurance fraud and arson cases and providing expert witness testimony, into a recognized global leader in engineering failure analysis, origin-and-cause investigations, environmental consulting, laboratory testing and specialty consulting. Our forensic investigation, engineering and environmental services teams around the world share a dedication to expertise, quality and demonstrating to customers that caring counts®. Each of our more than 700 professional engineers, fire investigators, architects and scientists was selected for their technical proficiency, in-depth industry knowledge and commitment to professional integrity. Together, our diverse backgrounds and collective insights empower clients to make better-informed business decisions. EFI’s combination of global solutions and local expertise has earned the firm a reputation for delivering timely responses that consistently meet our clients’ expectations—anytime, anywhere. Join a team that believes great work starts with great people, where collaboration is genuine, support is real, and wins are celebrated together. We are seeking an experienced Proposal Specialist with a proven track record supporting Architecture, Engineering, Construction (AEC), Environmental, and other Professional Services pursuits.

The ideal candidate will have expertise in developing high-quality, compliant, and persuasive RFP/RFQ responses, partnering with technical subject matter experts, and managing multiple pursuit deadlines in a fast-paced environment. This role is critical to helping our teams win new business by delivering compelling proposals that showcase technical capabilities, project experience, and client value. Here, you'll have the opportunity to expand your expertise in proposal strategy and development while making a meaningful impact on a growing organization. This fully remote role offers the flexibility to thrive while staying connected to a collaborative, high-performing team. Preference will be given to candidates located on the East Coast; however, other U.S. locations will be considered if candidates have demonstrated experience supporting public-sector RFP/RFQ pursuits.

PRIMARY PURPOSE

To develop and respond to requests for information and proposals; to collaborate with various subject matter experts (SMEs) to ensure the proposals are completed timely and accurately; and to provide oversight of quality and cohesiveness of response.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Reviews and vets RFP & RFQ opportunities in collaboration with regional leadership & SMEs, coordinating and responding to ensure timely and accurate submissions
• Provides initial draft of each request to various subject matter experts (SMEs) as needed and incorporates any needed edits or updates to the response.
• Ensures initial draft is compliant, responsive, and specifically tailored to each client’s needs.
• Ensures security and integrity of all proposal documentation.
• Works collaboratively with the SMEs to ensure new requirements are identified and documented.
• Facilitates internal flow and review of all proposal inputs and directs production of final master proposal.
• Determines and maintains the timeline for each response to ensure that deadlines are met.
• Helps develop and maintain proposal best practices.
• Takes on additional assignments, such as RFP follow‑up requests, proposal library update projects and other ad hoc assignments.

5+ years of professional experience required, preferably within a related industry such as engineering, construction, architecture, or other professional service.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization’s quality program(s).

QUALIFICATIONS

• Bachelor's degree from an accredited college or university preferred.
• Minimum of four (4) years of related experience, or an equivalent combination of education and experience.
• At least one (1) year of project management experience required.
• At least one (1) year of proofreading and editing experience required.
• Preferred / Advanced Experience: Eight (8) to ten (10) years of related experience, or an equivalent combination of education and experience.
• Five (5)+ years of proposal management experience, preferably within environmental, engineering, construction, architecture, or other professional services industries.

SKILLS & KNOWLEDGE

• Demonstrated experience in creating winning proposals in response to Requests for Qualifications and Proposals issued by Public Agencies (City, County, State, and Federal level)
• Effective collaboration skills to work harmoniously with project pursuit teams
• Proactive and able to work independently, managing priorities and delivering results
• Strong grammar and proofreading skills
• Knowledge of appropriate software
• Good project management skills
• Good time management and organizational skills
• Good oral and written communication skills
• PC literate, including Microsoft Office products
• Ability to work in a fast-paced high-pressure environment
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies Simultaneously; and ability to meet deadlines
• Develop and manage teaming relationships to support RFP requirements, including meeting minority and subcontracting participation goals.

WORK ENVIRONMENT

When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental: Clear and conceptual thinking ability, excellent, judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities.

Physical: Computer keyboarding, travel as required.

Auditory/Visual: Hearing, vision and talking.

If your application is selected to advance to the next round, you will receive an e‑mail notification or phone call from a recruiter to schedule an initial call.

As required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $75,000 - $90,000 annually.

A comprehensive benefits package is offered including, but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits.

Our business is founded on people with the best technical skills and outstanding industry knowledge and we strive to employ and retain exceptional talent. EFI Global is an equal opportunity employer welcoming applications from all qualified persons.