Proposal Specialist

Nossaman LLP; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Nossaman LLP in Los Angeles seeks a Proposal Specialist to lead the proposal development process from kickoff to final review and interview materials, working in the firm’s Business Development Department. The role requires crafting persuasive, client-ready responses, coordinating with attorneys and staff, and ensuring compliance with firm guidelines.

Strong writing, editing, and project management skills are essential; willingness to work beyond standard hours is appreciated.

Qualifications

• Bachelor's degree or equivalent experience required.
• 2+ years of experience in a law firm or professional business environment.
• 1+ year of experience writing for a business audience.
• Proven ability to work in a process-driven position.
• Exceptional attention to detail and accuracy.
• Strong written and oral communication skills.

Responsibilities

• Lead proposal process for multiple concurrent RFPs, RFIs and RFQs from kickoff through submission and interview materials.
• Comply with firm proposal processes.
• Establish work plans and ensure strict adherence to interim and final deadlines leading up to proposal submissions.
• Facilitate kickoff meetings to discuss proposal requirements, writing assignments, win themes and schedules.
• Customize existing proposal content to be responsive to specific RFP questions.
• Draft persuasive and reader-friendly copy based on information from research and meetings with internal clients.
• Develop and maintain relationships with attorneys, advisors, management and staff for content and sign-off.
• Oversee proposal production and delivery, ensuring quality and compliance with all RFP requirements and firm guidelines.
• Support proposal initiatives, including maintenance of content repository.

Skills

Attention to detail

Written communication

Oral communication

Time management

Team player

Client service orientation

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Nossaman is seeking a highly motivated and detail-oriented Proposal Specialist to join our Business Development Department. This person plays an integral role in the Firm's business development efforts by developing competitive, high-quality RFP responses and proposals from start to finish. The successful candidate will be responsible for leading the proposal development process – from kickoff and work plan development to document production, editing and final review as well as interview presentation deliverables. The position is located in our Los Angeles office and reports to the Firm’s Proposal Production Supervisor.

The hourly range for the position of Proposal Specialist at Nossaman is approximately $30.76 to $38.46 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $60,000 and $75,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

Key Responsibilities

• Lead proposal process for multiple concurrent RFPs, RFIs and RFQs from kickoff through submission and interview materials.
• Comply with firm proposal processes.
• Establish work plans and ensure strict adherence to interim and final deadlines leading up to proposal submissions.
• Facilitate kickoff meetings to discuss proposal requirements, writing assignments, win themes and schedules.
• Customize existing proposal content to be responsive to specific RFP questions including effectively combining otherwise independent content and practice descriptions.
• Draft persuasive and reader-friendly copy based on information from research, meetings with internal clients and Firm experience, as needed.
• Develop and maintain strong working relationships with attorneys, advisors, management and staff to gather content, feedback and sign-off on materials.
• Oversee proposal production and delivery, ensuring quality and compliance with all RFP requirements and consistency with Firm guidelines, including layout and formatting.
• Support proposal initiatives, including maintenance of content repository.

Experience and Qualifications

• Bachelor's degree, or equivalent experience, is required.
• 2+ years of experience working in law firm or professional business environment.
• 1+ year of experience writing for a business audience is required.
• Prior proposal knowledge and experience is a plus.
• Proven ability to work in a process-driven position.
• Exceptional attention to detail and accuracy.
• Strong written and oral communication skills, including reading comprehension, editing and proofreading capabilities.
• Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment.Must also be able to work well independently.
• Strong client service orientation, exceptional time management skills, and the ability to organize and prioritize multiple, simultaneous projects in a fast-paced environment.
• Must be poised and able to exhibit professional diplomacy amid high stress situations.
• Flexibility to work beyond standard business hours as needed.
• Proficient in Microsoft Office Suite.

The successful candidate must be proactive, customer service oriented, energetic and reliable. As with all Firm positions, impeccable integrity, excellent judgment, and sensitivity to others are essential. Enthusiasm, diverse interests, and a good sense of humor are also useful and appreciated.

Nossaman offers a competitive salary and generous benefits package.

Nossaman is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is the Firm’s policy to take all employment actions and make all employment decisions without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, religion (including religious dress and grooming practices), religious creed, gender, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, national origin, ancestry, age, marital status or registered domestic partner status, citizenship status, physical or mental disability, medical condition, genetic information, reproductive health decision making, veteran or military status, or any other protected status under applicable law.

Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended.Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others, and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.