Proposal Specialist

EFI Global; Baltimore (MD); Remote; USD 75,000 - 90,000; Full time

Job summary

EFI Global is seeking a Proposal Specialist to develop and respond to information and proposal requests. You will collaborate with SMEs across regions to ensure timely, accurate submissions and maintain proposal quality and consistency.

The role requires several years of proposal management experience, strong editing skills, and the ability to manage multiple RFPs in a fast-paced environment. This is a full-time telecommuting position.

Qualifications

• Experience creating winning proposals for RFQ/RFPs from public agencies.
• Ability to collaborate with Pursuit teams to meet deadlines.
• Excellent grammar and proofreading skills.
• Knowledge of proposal software and standard tools.
• Strong project management and time management skills.
• Ability to work in a fast-paced, high-pressure environment.

Responsibilities

• Review and vet RFP/RFQ opportunities with leadership and SMEs.
• Draft initial responses and incorporate SME edits.
• Ensure compliance, responsiveness, and client-specific tailoring.
• Maintain proposal documentation security and integrity.
• Coordinate input flow and production of final master proposal.
• Manage timelines to meet deadlines.

Skills

Proposal management

RFP response

Editing

Proofreading

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Telecommuter VA

Telecommuter FL

Telecommuter SC

Telecommuter NJ

Telecommuter MD

Telecommuter NC

Telecommuter GA

Telecommuter NY

Full time

PRIMARY PURPOSE

To develop and respond to requests for information and proposals; to collaborate with various subject matter experts (SMEs) to ensure the proposals are completed timely and accurately; and to provide oversight of quality and cohesiveness of response.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Reviews and vets RFP & RFQ opportunities in collaboration with regional leadership & SMEs, coordinating and responding to ensure timely and accurate submissions
• Provides initial draft of each request to various subject matter experts (SMEs) as needed and incorporates any needed edits or updates to the response.
• Ensures initial draft is compliant, responsive, and specifically tailored to each client’s needs.
• Ensures security and integrity of all proposal documentation.
• Works collaboratively with the SMEs to ensure new requirements are identified and documented.
• Facilitates internal flow and review of all proposal inputs and directs production of final master proposal.
• Determines and maintains the timeline for each response to ensure that deadlines are met.
• Helps develop and maintain proposal best practices.
• Takes on additional assignments, such as RFP follow-up requests, proposal library update projects and other ad hoc assignments.
• 5+ years of professional experience required, preferably within a related industry such as engineering, construction, architecture, or other professional service.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization’s quality program(s).

QUALIFICATIONS

Education & Licensing

Bachelor's degree from an accredited college or university preferred.

Experience Requirements

• Minimum of four (4) years of related experience, or an equivalent combination of education and experience
• At least one (1) year of project management experience required
• At least one (1) year of proofreading and editing experience required

  Preferred / Advanced Experience

  • Eight (8) to ten (10) years of related experience, or an equivalent combination of education and experience.
  • Five (5)+ years of proposal management experience, preferably within environmental, engineering, construction, architecture, or other professional services industries.

  Skills & Knowledge

  • Demonstrated experience in creating winning proposals in response to Requests for Qualifications and Proposals issued by Public Agencies (City, County, State, and Federal level)
  • Effective collaboration skills to work harmoniously with project pursuit teams
  • Proactive and able to work independently, managing priorities and delivering results
  • Strong grammar and proofreading skills
  • Knowledge of appropriate software
  • Good project management skills
  • Good time management and organizational skills
  • Good oral and written communication skills
  • PC literate, including Microsoft Office products
  • Ability to work in a fast-paced high-pressure environment
  • Ability to work in a team environment
  • Ability to meet or exceed Performance Competencies
  • Simultaneously; and ability to meet deadlines
  • Develop and manage teaming relationships to support RFP requirements, including meeting minority and subcontracting participation goals.

  WORK ENVIRONMENT

  • When applicable and appropriate, consideration will be given to reasonable accommodations.
  • Mental: Clear and conceptual thinking ability, excellent, judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities.
  • Physical: Computer keyboarding, travel as required
  • Auditory/Visual: Hearing, vision and talking

  If your application is selected to advance to the next round, you will receive an e-mail notification or phone call from a recruiter to schedule an initial call.

  #LI-SC2 #LI-Remote

  #RFPExperience #RFQExpert #ProposalSpecialist #ProposalManagement #BidManagement #EFIGlobal #JoinOurTeam

  As required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $75,000 - $90,000 annually. A comprehensive benefits package is offered including, but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits.

  Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace

  EFI Global is an equal opportunity employer welcoming applications from all qualified persons.