Proposal & Marketing Specialist

Geosyntec Consultants, Inc.; Phoenix (AZ); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Geosyntec Consultants, Inc. in Phoenix, AZ, seeks a Marketing and Proposal Specialist to develop compliant, persuasive submittals, including proposals and SOQs, for the North America West Region.

The role involves managing and producing proposals, resumes, and marketing collateral, and coordinating cross-functional teams to ensure timely submissions. You will contribute to content development, storyboard planning, and graphics coordination, while maintaining content libraries and supporting

Responsibilities

• Coordinate all aspects of proposal and SOQ preparation, including schedule tracking and team communications.
• Lead the development and formatting of proposal content to ensure compliance and alignment with client needs.
• Maintain pursuit schedules, provide status updates, and manage deadlines with technical and marketing teams.
• Assemble, organize, and archive proposal materials including resumes, bios, project descriptions, and boilerplate text.
• Support proposal kickoff and strategy meetings and prepare summaries after check-ins.
• Prepare client-facing materials such as presentations and supporting documentation.
• Coordinate with technical teams to collect pursuit content and manage portals like SharePoint and PlanetBids.
• Ensure timely and accurate proposal submission for digital and print production.

Job description

Overview

Do you want to build an impactful career to change the world for the better?

Geosyntec has an exciting opportunity for a Marketing and Proposal Specialist to join our team, with the option to work from our Phoenix, AZ office. The opportunity to work remotely from your home-office may be available at the discretion of the Company. The successful candidate will be responsible for developing compliant, comprehensive, and persuasive submittals-including proposals and opportunity-specific statements of qualifications (SOQs)-in support of the North America West Region. Key responsibilities include managing, scheduling, editing, and producing proposals, SOQs, project descriptions, resumes, and other marketing collateral in accordance with Geosyntec's policies, relevant government regulations, and copyright laws. This role requires significant initiative and independent judgment. Experience preparing public agency proposals and coordinating large, multidisciplinary subconsultant teams is highly valued.

This position allows for remote, hybrid, or in-office work, with preference for candidates in the Pacific time or Mountain time zones who can occasionally travel for on-site collaboration. Flexibility is essential, as occasional overtime, including evenings and weekends, may be required to fulfill job responsibilities.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, as well as well-being programs, to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers.

Essential Duties and Responsibilities

Proposal Coordination & Development

• Coordinate all aspects of proposal and SOQ preparation, including schedule tracking, team communications, and final production;
• Execute assigned proposal tasks with accuracy and minimal oversight;
• Lead the development and formatting of proposal content, ensuring compliance, clarity, and strong alignment with client needs and win themes;
• Maintain pursuit schedules and proactively communicate status updates, task reminders, and deadlines to technical and marketing teams;
• Support proposal kickoff and strategy meetings; prepare summary communications following check-ins;
• Assemble, organize, and archive proposal materials, including resumes, bios, project descriptions, and boilerplate text;
• Update and maintain proposal logs with status and outcomes; follow up on award results and capture debriefs when available;
• Prepare client-facing materials such as presentations, graphics, and supporting documentation;
• Coordinate with technical teams and consultants to collect and organize pursuit content across shared platforms (SharePoint, OneDrive, Teams, etc.);
• Maintain and manage procurement portals (e.g., PlanetBids, Ariba), including solicitation tracking, categorization, and email monitoring; and
• Ensure timely and accurate proposal submission, supporting both digital and print production as needed.

Content Development & Maintenance

• Draft content such as cover letters, executive summaries, project descriptions, and resumes with a focus on clarity, accuracy, and impact.
• Assist in preparing storyboards and early graphics planning for proposals and marketing materials; coordinate graphics support requests in a timely manner.
• Create first drafts of internal and external announcements; route for review and implement edits as directed.
• Collaborate with marketing teams and subject matter experts to update and develop new content, including brochures, flyers, and campaign materials.
• Maintain and organize content libraries (resumes, project sheets, proposal templates, visuals, etc.), ensuring accuracy and accessibility for future pursuits.
• Coordinate resume and project updates from practitioners, including new hires.
• Archive proposals after submission, saving out PDs, resumes, bios, etc., to appropriate folders.
• Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, and visuals, and mailing lists.
• Contribute to internal campaigns or newsletters by drafting and editing content as requested.

Marketing Campaigns & Research

• Support the coordination and execution of targeted marketing campaigns, including planning, materials creation, analytics review, and follow-up.
• Conduct research on clients, competitors, and markets to support pre-positioning and pursuit