Proposal Manager, Strategic Pursuits
HDR
Get more replies from employers
Send a job-specific resume in minutes.
Benefits offered by this job
Job summary
HDR is looking for an experienced Proposal Manager in Vienna, Virginia to lead key proposal opportunities. You will be responsible for managing the complete proposal lifecycle, collaborating with various teams to ensure timely and high-quality deliverables.
The ideal candidate should have at least 5 years of experience in the field with strong organizational and interpersonal skills. HDR offers a comprehensive benefits package and a supportive environment for growth in the proposal management field.
Qualifications
- 5 years of experience in proposal management or a related field.
- Strong writing and editing skills for proposal content.
- Ability to manage multiple projects under deadlines.
Responsibilities
- Lead the proposal lifecycle from inception to submission.
- Coordinate with internal teams to gather proposal input.
- Ensure compliance with RFP requirements throughout proposal processes.
Skills
Education
Tools
Job description
HDR is seeking a highly motivated individual to partner with our Transportation Business Group Strategic Pursuit Leaders. Your primary responsibilities will be to support highly visible, complex and game changing opportunities by producing winning, professional, competitive proposals.
- Foster a self‑directed, accountable team culture by delivering high‑quality, review‑ and client‑ready materials.
- Lead the full proposal lifecycle, from kickoff through final production and interview, owning all deliverables and driving a smooth, efficient process.
- Develop and manage pursuit organization tools, including schedules, compliance matrices, templates, and assignment dashboards, using collaborative online platforms. Includes capturing meeting notes and action items, translating key themes and client priorities into a focused capture plan.
- Review and interpret RFPs to create clear, actionable compliance matrices that guide proposal development.
- Coordinate input from internal teams and external subconsultants, maintaining alignment and clear communication throughout.
- Track and communicate progress, manage deadlines, and adjust priorities to keep the team and deliverables on schedule.
- Support content development by preparing early drafts, capturing meeting notes, and distilling key themes and differentiators into a focused capture plan.
- Proactively communicate workload needs and availability.
- Write, edit, and format non‑technical proposal content to ensure clarity and consistency.
- Work closely with specialized experts to write and visualize technical approaches and project understanding information.
- Work closely with staff to develop qualifications, bios, data, forms, and terms to be accurate and compliant.
- Support the creation of storyboarding, benefit statements, message development, project profiles, and additional data and materials to demonstrate our aligned qualifications and differentiators.
- Research project background and tailor content accordingly.
- Author and review draft proposal text for consistency, brand voice, and grammar to remove errors and redundancy.
- Integrate risks/issues identified by the pursuit team and translate them into the PSOE (problem, solution, outcome, evidence) table. Work with graphic designer(s) to produce visuals that represent this technical information in a reader‑friendly format.
- Identify gaps in draft proposal text that need to be addressed/written, based on capture planning, PSOE exercises, RFP requirements and other resources.
- Compose and format documents with strong reader‑friendly graphic/layout skills. Expect an intermediate level of InDesign skills with an interest in training up to an advanced level of use.
- Effectively engage marketing resources, including coordinating with graphic designers, market sector and business class data keepers, and layout artists as needed. Communicate progress with the Strategic Pursuit Leader assigned the pursuit.
- Collaborate with technical leads to develop draft presentation materials then work with graphic designers to transform complex technical content into clear, engaging, and easy‑to‑understand visuals.
- Provide clear direction and timely communication to achieve high‑quality deliverables.
- Develop materials, such as interactive presentations, leave‑behinds, and other brand‑specific deliverables to help communicate key messages and differentiators.
- Create schedules and time blocks to conduct appropriate reviews of content and graphics throughout the production period.
- Monitor progress of the proposal process, with timely follow‑up, to ensure internal proposal deadlines and quality processes are being met.
- Work with Strategic Pursuit leaders to meet expectations of quality‑driven materials, including graphics and format of proposal elements.
- Take the initiative to perform or request support for technical editing and compliance reviews to obtain grammatical accuracy and alignment with RFP requirements.
- Consistently improve and evolve efficient processes for producing high‑quality materials.
- Research project background, news articles and Board/Council meetings and keep collected data organized in a collaborative online platform or tool.
- Gather and refine resumes, project information, histories, photographs, and other information and data so all materials are current and effectively support key differentiating sections of the proposal.
- Develop materials, such as interactive presentations, leave‑behinds, and other brand‑specific deliverables to help team members communicate key messages.
- Engage with leadership in the coordination and analysis of marketplace, client, and project‑specific research.
- Partner with marketing communications team to develop and promote our company‑wide sector qualifications and marketing collateral materials for positioning purposes in advance of an RFP release.
- Learn, use, and teach others current and effective AI tools and other software, resulting in more efficient processes and quality deliverables.
- Support proposal quality by monitoring against best practices and industry standards.
- Contribute to continuous improvement through internal and external debriefs.
- Serve as a subject matter expert, advocate, and actively follow HDR procedures, policies, protocols, and best practices, including standard file management and archiving procedures.
- Strong organizational skills and an ability to prioritize and complete simultaneous projects.
- An ability to meet deadlines and work well under pressure.
- Demonstrated strong written and oral communication skills.
- Strong attention to detail, including aligning with HDR’s brand guidelines.
- Quick self‑starter, team‑oriented, and able to work with different personalities and professional styles.
- Listens actively to gather and interpret team input, client needs, and leadership direction to inform proposal strategy and content.
- Adaptable to internal and external client needs and desires. Proactively communicate any concerns or improvement ideas.
- An interest in and ability to understand the transportation business environment, including industry terminology.
- Comfortable communicating and collaborating with individuals at all levels of the organization, and enjoy working both independently and as part of cross‑functional teams.
- Highly articulate, has a clear approach to problem solving, uses sound professional judgment and demeanor.
- Builds and fosters strong working relationships to help the team stay connected and deliver great proposals.
- Enthusiasm and dedication to the development of a professional proposal management career.
Advanced level of use:
- Word
- PowerPoint
- Teams/SharePoint
- OneNote
Intermediate level of use, with an interest to train‑up to Advance levels, specifically InDesign.
- InDesign
- Excel
- Photoshop
- Illustrator
- Experience in CRM programs (Salesforce, Oscar, Watson, Proposal Development Marketing System)
- New and current collaborative tools, as these are continuously released
- Proposal Manager
- Senior Proposal Manager
- Principal Proposal Manager
- An attitude and commitment to being an active participant in our employee‑owned culture is a must.
- Driven to join a high‑caliber team and help propel its future growth and achievements.
- Positive contributor to our team culture, desire to be the best in class.
- Anticipated travel for this position is approximately 10‑20%.
- This position will report to the Strategic Pursuits Proposal Manager Team Lead.
- A minimum of 5 years relevant industry experience.
- Demonstrated "self‑starter" with a history of completing projects with limited oversight.
- Experience in sales and developing effective win strategies.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
- Proficient in Adobe Creative Cloud applications, including InDesign.
We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long‑term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement.
The expected compensation range for this position depends upon skills, experience, education and geographical location.
- Colorado: $68,429 - $113,190
- Connecticut: $79,233 - $113,190
- New Jersey: $82,835 - $128,625
- Massachusetts: $88,704 - $126,720
- Washington D.C.: $86,436 - $123,480
Primary Location: United States‑Colorado‑Denver
Other Locations: United States‑Arizona‑Phoenix, United States‑Georgia‑Atlanta, United States‑North Carolina‑Charlotte, United States‑South Carolina‑Greenville, United States‑Virginia‑Virginia Beach, United States‑Massachusetts‑Boston, United States‑South Carolina‑Columbia, United States‑Virginia‑Vienna, United States‑New Jersey‑Woodcliff Lake, United States‑Connecticut‑Rocky Hill, United States‑North Carolina‑Raleigh, United States‑Utah‑Salt Lake City, United States‑District of Columbia‑Washington DC, United States‑Virginia‑Arlington
Industry: Corporate/Support Services
Schedule: Full‑time
Employee Status: Regular
Business Class: Marketing and Admin
Job Posting: Jun 19 2026
At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
