Proposal Manager, Justice + Civic

DLR Group; Sonoma (CA); Hybrid; USD 75,000 - 105,000; Full time

Benefits offered by this job

Medical coverage

Dental plan

Vision plan

Disability coverage

Wellness program

Flex spending

Paid holidays

Paid time off

401(k)

Employee stock ownership

Bonus opportunities

Job summary

DLR Group is an integrated design firm seeking a Proposal Manager, Justice+Civic, to lead submissions from RFP receipt through interview completion. The role blends strategic writing, brand-consistent design, and cross-functional coordination within a hybrid office/remote model.

Responsibilities include managing multiple pursuits, guiding multi-disciplinary teams, and ensuring on-brand, compliant deliverables that support win strategies and ROI objectives.

Qualifications

• Bachelor's Degree in Marketing, Communications, English, or related field.
• 5+ years of experience creating, writing, and editing proposals in a professional services environment, preferably the AEC industry.
• Proficiency in Adobe Creative Suite, especially InDesign; proficiency in Microsoft Suite, including PowerPoint and Teams; familiarity with Deltek Vantagepoint (preferred)
• Eligibility to work in the United States without needing a work visa or residency sponsorship.

Responsibilities

• Manage multiple concurrent pursuits to on-time, compliant delivery with little oversight.
• Inspire a multi-disciplinary pursuit team (designers, project managers, client leaders, and creative services) to leverage business development intelligence, develop a persuasive win theme, and deliver content in support of the client’s needs.
• Synthesize complex information streams into compelling written responses to client needs and RFP requirements; edit written content from the pursuit team to match brand voice and professional style.
• Coach project team on presentation best practices to support win in an interview setting.
• Support DLR Group’s shortlist and win rate goals, with a strong conversion strategy and execution.
• Support DLR Group’s ROI goals and BD framework by identifying RAMs and adhering to strong process management.
• Record discovered project and people information in the firm's database (Vantagepoint) to ensure institutional knowledge.
• Develop and leverage knowledge base – including industry research, business development intelligence, firm capabilities, and market sector expertise – to inform win strategies, add value, and increase the likelihood of winning.
• Champion DLR Group as a best-in-class brand by completing comprehensive quality control checks on materials.
• Collaborate with Pursuit teams to maintain an up-to-date library of on-brand pursuit materials and with graphic design on visual assets.

Skills

Proposal writing

Editing

Adobe InDesign

Adobe Creative Suite

Microsoft Office

PowerPoint

Teams

Deltek Vantagepoint

Team leadership

Education

Bachelor's Degree in Marketing/Communications

Tools

InDesign

Deltek Vantagepoint

PowerPoint

Teams

Job description

DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you’re in the right place.

We have an opening for a Proposal Manager, Justice+Civic. We operate within a hybrid work model, supporting flexibility between office time and work from home.

About Marketing Sector At DLR Group

At DLR Group, the Marketing team provides strategic support in pursuit of new opportunities and the development of marketing materials. By leveraging a deep understanding of market trends and client needs, the team highlights the firm’s expertise and resonate with prospective clients.

Position Summary

The Proposal Manager leads the pursuit process and production of on-time, brand standard-compliant deliverables (statement of qualification, request for proposal response, and interviews) from RFP receipt to interview completion for the firm. The Proposal Manager will lead and produce their own pursuits while delegating and coordinating the production of specific supporting content.

What You Will Do

• Manage multiple concurrent pursuits to on-time, compliant delivery with little oversight.
• Inspire a multi-disciplinary pursuit team (designers, project managers, client leaders, and creative services) to leverage business development intelligence, develop a persuasive win theme, and deliver content in support of the client’s needs.
• Synthesize complex information streams into compelling written responses to client needs and RFP requirements; edit written content from the pursuit team (designers, client leader, etc.) to match brand voice and professional style.
• Coach project team on presentation best practices to support win in an interview setting.
• Support DLR Group’s shortlist and win rate goals, with a strong conversion strategy and execution.
• Support DLR Group’s ROI goals and BD framework by identifying Random Acts of Marketing (RAM) and adhering to strong process management.
• Record discovered project and people information in the firm's database (Vantagepoint) to ensure institutional knowledge.
• Develop and leverage your knowledge base – including industry research, business development intelligence, firm capabilities, and market sector expertise – to inform win strategies, add value, and increase the likelihood of winning.
• Champion DLR Group as a best-in-class brand by completing comprehensive quality control checks on materials.
• Collaborate with a) Pursuit teams to produce and maintain an up-to-date library of on-brand pursuit materials including resumes, project plates, and boilerplate information to facilitate effective and efficient workflows across the team; this includes proactive content capture following submittal. b) Graphic design teams on key pursuits to develop custom, on-brand visual assets that support defined win themes

Required Qualifications

• Bachelor's Degree in Marketing, Communications, English, or related field.
• 5+ years of experience creating, writing, and editing proposals in a professional services environment, preferably the AEC industry.
• Proficiency in Adobe Creative Suite, especially InDesign; proficiency in Microsoft Suite, including PowerPoint and Teams; familiarity with information gathering from a database, Deltek Vantagepoint (preferred)
• Eligibility to work in the United States without needing a work visa or residency sponsorship.

Preferred Experience And Skills

• Experience leading a pursuit process to win work with / familiarity with the needs of and relevant messaging for private clients including Fortune 500 companies, major hotel brands/flags, and commercial real estate developers.
• Experience leading successful SF330s and RFQ/P responses for government and public entities.
• Demonstrate a sense of urgency to manage and prioritize multiple concurrent deadlines.
• Attention to detail and an ability to craft deliverables that comply with RFP requirements while creatively expressing the DLR Group brand and differentiators.
• Critical thinker who can quickly evaluate needs and recommend responsive solutions.
• Strong project and people management skills –the ability to quickly build consensus, and positively 'manage up' to get senior-level individuals to support established processes with input and insight in a timely manner.

Our comprehensive Benefits at DLR Group include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401(k) plan, employee stock ownership, and bonus opportunities. Compensation considerations are based on location, experience, and skills. The suggested pay range for this position is:

Pay Range

$75,000 - $105,000 USD

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects.

We are 100% employee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.

Through our values – commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork – we elevate the human experience through design, together.

DLR Group follows a four-day in-office work model, with employees having the flexibility to work somewhere other than the office on Fridays.

We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.