Proposal Manager I

GHD; Irvine (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

GHD in Irvine, CA is seeking a Proposal Coordinator to drive the end-to-end proposal process for complex pursuits. You will lead go/no-go decisions, coordinate content providers, and ensure timely, compliant submissions.

You’ll partner with cross-functional teams, shaping strategic responses, managing schedules, and delivering high-quality, persuasive proposals. A bachelor’s degree and 3+ years of proposal experience are expected, with proficiency in Office, InDesign, Salesforce, and Power BI.

Qualifications

• 3+ years of proposal experience with strong writing, coordination, and time management skills.
• Working knowledge of proposal strategy and technical terminology.
• Experience in managing schedules, stakeholders, and proposal deliverables is expected.
• Proficiency with Microsoft Office and Adobe Creative Cloud is beneficial.

Responsibilities

• Lead proposal go/no-gos (GNG), kickoffs, schedules, templates, and day-to-day coordination for assigned pursuits.
• Manage multiple proposals simultaneously, coordinate groups of content providers, and adapt to changing priorities.
• Support strategy discussions and develop sections of the strategic win plan.
• Lead the development of high-quality, persuasive proposals.
• Coordinate writing, editing, formatting, proofreading, graphics, and content completion.
• Facilitate stakeholder communication and ensure proposal deliverables meet submission requirements.
• Support compliant, competitive proposal development through organized collaboration.
• Provide mentorship to Proposal Coordinator staff to support development.

Skills

Proposal writing

Coordination

Time management

Education

Bachelor’s degree preferred

Tools

Salesforce

Power BI

Adobe InDesign

Job description

Job Description

In an ever-changing world, it requires creativity and innovation to stay ahead.

We’re seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways.

As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change. See what the power of commitment can do for you.

That’s why we pledge to support and empower all our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.

Together with your colleagues, clients, and partners, you'll make an impact that is felt by all. See where your commitment could take you.

Role Purpose

Independently leads RFQ/RFP responses and straightforward SOQs, while developing readiness to manage larger or more strategic pursuits. Support pursuit activities by coordinating schedules, contributors, templates, and proposal development tasks while contributing to strategy and compliance.

Core Responsibilities

• Lead proposal go/no-gos (GNG), kickoffs, schedules, templates, and day-to-day coordination for assigned pursuits.
• Manage multiple proposals simultaneously, coordinate groups of content providers, and adapt to changing priorities.
• Support strategy discussions and develop sections of the strategic win plan.
• Lead the development of high-quality, persuasive proposals.
• Coordinate writing, editing, formatting, proofreading, graphics, and content completion.
• Facilitate stakeholder communication and ensure proposal deliverables meet submission requirements.
• Support compliant, competitive proposal development through organized collaboration.
• Provide mentorship to Proposal Coordinator staff to support development.

Competencies and Behaviors

• Demonstrates ownership of assigned proposals and maintains schedule discipline.
• Communicates clearly with stakeholders and facilitates productive coordination.
• Applies sound judgment in resolving routine proposal issues and escalating when needed.
• Shows growing confidence in strategy discussions, content development, and team coordination.
• Communicates effectively and actively listens.

Key Performance Indicators

• ≥ 95% on-time completion of assigned proposal tasks and deliverables
• Supports 100% on-time submission for assigned proposals Coordinates effective kickoff meetings, status meetings, and team communication.
• Ensures proposal quality, schedule adherence, and accurate brand application.
• Demonstrates growing strategic contribution and strong stakeholder coordination.
• Responds to team requests within same business day (≤ 24 hours).
• 60-70% usage of automated proposal platform.

Skills

Proficient use of Microsoft Office, Adobe Creative Cloud (including InDesign), and tools such as Salesforce or Power BI.

Education and Experience Requirements

Bachelor’s degree preferred. 3+ years of proposal experience with strong writing, coordination, and time management skills, plus working knowledge of proposal strategy and technical terminology. Experience in managing schedules, stakeholders, and proposal deliverables is expected.

Take on some of the world’s toughest challenges - with everyone at GHD backing you every step of the way.

We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.

See where your commitment could take you with GHD.

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status or veteran status