Proposal Manager

DAG Architects; Tallahassee (FL); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Paid vacation

Health insurance

Dental coverage

Disability insurance

Life insurance

401(k)

Job summary

DAG Architects in Tallahassee, FL seeks a Marketing Proposal Manager to lead SOQ/RFP/proposal development, coordinating internal teams and outside consultants to ensure timely, compliant submissions.

The role requires strong writing/editing, graphic coordination, and project management skills in an in-person office setting, with a focus on quality and brand consistency.

Qualifications

• Bachelor’s degree in Marketing, Communications, Business, Architecture, or related field.
• Minimum of seven years’ experience in the A/E/C industry.
• Advanced proficiency in Adobe InDesign.
• OpenAsset proficiency.
• Microsoft PowerPoint and Microsoft Office Suite proficiency.

Responsibilities

• Lead development, coordination, editing, and submission of SOQs, RFQs, RFPs.
• Prepare digital and print proposal materials and final packaging.
• Ensure compliance with submission requirements.
• Maintain proposal schedules and pursuit status.
• Coordinate third-party proposal writers or production consultants.
• Gather content and resumes from internal teams.
• Prepare client presentation materials.
• Apply firm brand standards across proposals and presentations.

Skills

Proposal development

Graphic coordination

Project management

Writing and editing

Attention to detail

Education

Bachelor’s degree in Marketing, Communications, Business, Architecture, or related field

Tools

Adobe InDesign

OpenAsset

PowerPoint

Microsoft Office

Job description

DAG Architects is seeking a detail-oriented and highly organized Marketing Proposal Manager to support business acquisition efforts within the Architecture/Engineering/Construction (A/E/C) industry. This role is responsible for leading the development of Statements of Qualifications (SOQs), proposals, and presentation materials while ensuring compliance, quality, and timely delivery.

The ideal candidate is an experienced proposal professional with strong writing, editing, graphic coordination, and project management skills who thrives in a collaborative environment. This is a full-time, in-person position based in either our Atlanta or Tallahassee office. DAG Architects is committed to fostering a collaborative and engaging workplace culture where team members can connect, contribute, and grow professionally.

Primary Responsibilities

• Lead the development, coordination, editing, and production of SOQs, RFQs, RFPs, and proposal submissions.
• Prepare materials for both digital and print reproduction, including final packaging and delivery.
• Ensure all proposals meet submission requirements and compliance standards.
• Maintain proposal schedules, deadlines, tracking systems, and pursuit status updates.
• Coordinate and manage third-party proposal writing or production consultants as needed.
• Gather content, resumes, project information, and supporting materials from internal teams and consultants.
• Prepare written and visual materials for client presentations and interviews.
• Implement and maintain firm brand standards across all proposal and presentation materials.

Research & Business Development Support

• Monitor industry-related market information and procurement opportunities.
• Conduct research related to clients, competitors, target markets, and relevant corporate experience.
• Track pre-submittal meetings, attendee information, and key decision-makers.
• Record and distribute meeting notes from pre-submittal and public-sector meetings.
• Support business development efforts through market research and strategic proposal coordination.
• Maintain awareness of applicable laws, regulations, and procurement requirements to ensure compliant responses.

Asset & Content Management

• Maintain and organize databases and content libraries for:
• Prior proposals and SOQs
• Boilerplate text
• Project visuals and graphics
• Client and consultant information
• Personnel resumes and qualifications
• Mailing and contact lists
• Contribute to ongoing data entry and management within asset management systems, including OpenAsset.

Required Qualifications

• Bachelor’s degree in Marketing, Communications, Business, Architecture, or a related field
• Minimum of seven (7) years of relevant experience in the A/E/C industry
• Advanced proficiency in:
• Adobe Creative Suite (especially InDesign)
• OpenAsset
• Microsoft PowerPoint
• Microsoft Office Suite

Desired Skills & Capabilities

• Strong understanding of A/E/C proposal and SOQ development processes
• Knowledge of business development and go/no-go decision processes
• Excellent organizational, multitasking, and time management skills
• Exceptional attention to detail and commitment to quality
• Ability to work effectively with teams and leadership at all levels
• Understanding of proposal production processes, including digital formatting and print/binding coordination
• Strong written, verbal, and visual communication skills
• Ability to manage multiple deadlines in a fast-paced environment

Our Comprehensive Benefits Package Includes

• Paid vacation and wellness/sick leave
• Employer-paid health insurance and dental
• Employer-paid short and long-term disability insurance
• Life insurance
• Employer-matching 401(k) program