Proposal Manager

Marotta Controls; Parsippany-Troy Hills (NJ); On-site; USD 88,000 - 99,000; Full time

Job summary

Marotta Controls in Parsippany, NJ is seeking a Proposal Manager to lead the full lifecycle of government proposal responses. You will coordinate with Contracts Administration, Business Development and Program Management to produce timely, compliant submissions in a fast-paced, small‑business environment.

This role requires a Bachelor’s degree, 2+ years of proposal experience, strong written and verbal communication, and knowledge of FAR/DFARS.

Qualifications

• Bachelor’s degree in business administration or a related discipline.
• The ideal candidate has a minimum of 2 years of experience with proposal administration and excellent written and verbal communication skills.
• Exceptional written and verbal communication skills, with a sharp eye for detail in format and consistency.
• knowledge of FAR, DFARS, and federal procurement practices.
• Demonstrate appropriate business acumen.
• Demonstrated ability to manage multiple, concurrent proposals with minimal oversight.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong documentation and timeline management.
• Must be a US Citizen.
• Experience with Salesforce CRM is highly desirable
• Experience with Epicor ERP is highly desirable
• This position requires the eligibility to obtain a security clearance; therefore you must be able to obtain/maintain a security clearance.

Responsibilities

• Manage the Business Unit’s major proposal responses from receipt of qualified RFxs (RFIs, RFQs, or RFPs) through to final submission.
• Become the Business Unit’s de facto Bid Manager for any front‑end efforts that arise from ongoing customer dialogue.
• Support development of proposal strategies, storyboards, win themes and content.
• Prepare business development and project‑specific presentations utilizing Microsoft PowerPoint and various other graphic tools.
• Coordinate proposal efforts with various internal teams as required (Supply Chain, Contracts, Subcontractors, Engineering, Quality, Operations, Finance, and Human Resources).
• Monitor status of proposal development as it relates to documents for completeness, compliance with RFx requirements, and inclusion of win themes and discriminators.
• Works with Executive Management, Sales, and Engineering to develop fully compliant, highly successful proposals.
• Database management for initiation of proposal creation and progress tracking.
• Manage proposal pipeline and forecast database, including managing and updating proposal tracker (Salesforce).
• Coordinate pricing meetings and secure internal approvals as needed.
• Continuous improvement on company’s published proposal process.
• Assembling the deliverable proposal package, including all required supporting data.
• Report performance metrics for proposal progress, including on‑time delivery per the Bid Manager/RFx.
• Develop metric for tracking OTD % of all Business Unit quotes and proposals to review trends vs. past performance.
• Key figure in researching and analyzing spare parts / aftermarket business.
• Capturing lessons learned during lifecycle of proposals.
• Contribute to process improvements in relevant areas.

Skills

Communication

Attention to detail

Proposal management

US citizenship

Education

Bachelor’s degree in business administration

Tools

Salesforce CRM

Epicor ERP

Microsoft Office Suite

Job description

Elevate your career at Marotta Controls, a New Jersey Top Workplace three years running! Dedicated to innovation, quality and excellence, we deliver cutting edge control systems for the Aerospace & Defense industry. At Marotta, we value bold thinking and teamwork, and we empower our employees to push boundaries while delivering top‑tier solutions to our customers. Our team fosters a fun, collaborative culture where creativity and technical excellence thrive! Your next big opportunity starts here. Be part of a company where your work supports a mission that makes a difference—.

Proposal Manager

As a member of our team, you will be responsible for managing the full lifecycle of Government proposal responses, ensuring timely, compliant, and compelling submission in support of the Contracts Administration, Business Development and Program Management teams for Marotta’s Naval Systems Business Unit. The Proposal Manager role demands hands‑on leadership, attention to detail, and the ability to work across functional teams in a fast‑paced, small‑business environment. This will include coordination and distribution of documents, coordinating, organizing, and scheduling team meetings, and being the central point of contact for the team for correspondence.

Our sales activity includes products sold directly to the US Government, major US/Foreign Prime Contractors, Foreign Militaries (FMS), and to the Commercial sector.

Job Qualifications

• Bachelor’s degree in business administration or a related discipline.
• The ideal candidate has a minimum of 2 years of experience with proposal administration and excellent written and verbal communication skills.
• Exceptional written and verbal communication skills, with a sharp eye for detail in format and consistency.
• knowledge of FAR, DFARS, and federal procurement practices.
• Demonstrate appropriate business acumen.
• Demonstrated ability to manage multiple, concurrent proposals with minimal oversight.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong documentation and timeline management.
• Demonstrated ability to manage multiple, concurrent proposals with minimal oversight.
• Must be a US Citizen.
• Experience with Salesforce CRM is highly desirable
• Experience with Epicor ERP is highly desirable
• This position requires the eligibility to obtain a security clearance; therefore you must be able to obtain/maintain a security clearance.

Key Responsibilities

• Manage the Business Unit’s major proposal responses from receipt of qualified RFxs (RFIs, RFQs, or RFPs) through to final submission.
• Become the Business Unit’s de facto Bid Manager for any front‑end efforts that arise from ongoing customer dialogue.
• Support development of proposal strategies, storyboards, win themes and content.
• Prepare business development and project‑specific presentations utilizing Microsoft PowerPoint and various other graphic tools.
• Coordinate proposal efforts with various internal teams as required (Supply Chain, Contracts, Subcontractors, Engineering, Quality, Operations, Finance, and Human Resources).
• Monitor status of proposal development as it relates to documents for completeness, compliance with RFx requirements, and inclusion of win themes and discriminators.
• Works with Executive Management, Sales, and Engineering to develop fully compliant, highly successful proposals.
• Database management for initiation of proposal creation and progress tracking.
• Manage proposal pipeline and forecast database, including managing and updating proposal tracker (Salesforce).
• Coordinate pricing meetings and secure internal approvals as needed.
• Continuous improvement on company’s published proposal process.
• Assembling the deliverable proposal package, including all required supporting data.
• Report performance metrics for proposal progress, including on‑time delivery per the Bid Manager/RFx.
• Develop metric for tracking OTD % of all Business Unit quotes and proposals to review trends vs. past performance.
• Key figure in researching and analyzing spare parts / aftermarket business.
• Capturing lessons learned during lifecycle of proposals.
• Contribute to process improvements in relevant areas.
• Position entails occasional exposure to typical manufacturing environment.
• Business office environment requiring use of telephone and personal computer (provided by company).
• High demand fast‑paced office environment.
• Work calmly and professionally under pressure to meet deadlines or company commitments.
• Limited travel (<25%)

This position is at our Parsippany, NJ corporate office’s location.

Pay Range: $87,600-$98,990

Many of our contracts require proof that you are a U.S. citizen and/or that an export license has been obtained for employees who are citizens of certain countries. Your employment, both initially and continually thereafter, is conditioned on production of such proof of citizenship and/or any export license that may be required to comply with any and all applicable laws, regulations, or executive orders, or required by Federal, State, or local government contracts.

At Marotta Controls, we are committed to a fair, performance‑driven compensation approach that promotes consistency across all levels of our organization. We ensure that pay decisions are free from bias, based on objective criteria, and are regularly reviewed.

Your level and base salary will be determined on a case‑case basis and may vary based on the following considerations: job‑related knowledge and skills, experience, and internal consistency.

Additionally, we offer a highly competitive compensation package for this opportunity, including incentive compensation and a comprehensive suite of premium benefits. These include medical, prescription, dental, vision, life, and disability insurance, a 401(k) plan with company match, tuition assistance, paid vacation, sick and personal days, paid holidays, and flexible scheduling options such as compressed workweeks. We value and reward employee achievements and host multiple engagement events each quarter to foster a strong, supportive workplace culture.