Proposal Development Associate

Speedrun Talent Network; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Shared upside

Healthcare

PTO package

401(k) matching

Parental leave

Lunch and snacks

Vibrant community

Desk setup

Playa Vista office

Real impact

Job summary

Apex Technology, Inc. is seeking a Proposal Development Associate to support the Proposal Development team, ensuring on-time output aligned with company policies and quality standards.

In this fast-paced role, you will manage the team calendar, trackers, meeting minutes, and process documentation while collaborating with cross-functional partners to mitigate risk and maintain high quality. Ideal candidates have 2+ years of administrative experience, strong MS Office skills, and excellent

Qualifications

• 2+ years administrative experience supporting a team.
• Experience with cross-functional teams under tight deadlines.
• Meticulous, proactive, and highly organized.
• Efficient at typing/word processing.
• Clear communicator in-person or virtual, written or spoken.
• Strong MS Office skills.
• Coachable and team-oriented; able to give/receive feedback.
• Exceptional organizational skills and ability to manage multiple deadlines.
• Direct experience in spacecraft or spacecraft-adjacent markets (Nice to have).

Responsibilities

• Manage Proposal Team calendar of meetings, deadlines, and submission schedules.
• Maintain response trackers and summary sheets.
• Compile accurate and detailed meeting minutes for proposal kickoffs and status checks.
• Update team process documentation and ensure process is consistently followed.
• Proactively outreach to key stakeholders on proposal team projects to mitigate risk.
• Develop a work cadence that demonstrates efficiency, quality, and collaboration.
• Align work with established guidelines and quality standards.
• Produce high-caliber work on time, every time.

Job description

Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge.

For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles.

Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more.

We’d love for you to join us on our mission of providing humankind access to the galaxy beyond our planet.

About the Role

As a Proposal Development Associate, you play a critical role in Apex’s business growth. Supporting the Proposal Development team, you will perform critical administrative and organizational tasks to ensure team output is on-time and aligns with company policies and quality standards. Your extreme attention to detail, proactive organizational skills, and collaboration skills influence all components of your work.

Apex is fast-paced, and you'll be expected to make decisions independently by weighing many needs and priorities. In this role, you'll wear many hats, arising to new business challenges while growing your skills and domain expertise on the job. We are looking for mission-driven teammates who can jump into any new business pursuit with enthusiasm and operate at a high quality within tight deadlines.

Responsibilities:

• Manage Proposal Team calendar of meetings, deadlines, and submission schedules

• Maintain response trackers and summary sheets

• Compile accurate and detailed meeting minutes for proposal kickoffs and status checks

• Update team process documentation and ensure process is consistently followed

• Proactively outreach to key stakeholders on proposal team projects to mitigate risk

• Develop a work cadence that demonstrates efficiency, quality, and collaboration

• Align work with established guidelines and quality standards

• Produce high-caliber work on time, every time

Requirements:

• 2+ years of administrative experience supporting a team

• Experience working with cross-functional teams (engineering, BD, marketing, etc.) under tight deadlines

• Meticulous, proactive, and highly organized

• Efficient at typing/word processing

• Clear communicator whether communication is synchronous or asynchronous, in-person or virtual, written or spoken

• Strong MS Office skills

• Coachable and team-oriented; ability to receive and offer constructive feedback that promotes individual and team success

• Exceptional organizational skills and ability to manage multiple concurrent deadlines

• Direct experience in spacecraft or spacecraft-adjacent markets (Nice to have)

Why Join Apex?

Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup that has raised more than $500M in funding, and we invest heavily in our people from day one.

What We Offer For Full-time Employees:

• Shared upside: Receive equity in Apex, letting you benefit from the work you create

• Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost

• Comprehensive PTO package: Starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays

• Competitive 401(k) plan: Generous matching - 100% match on first 3%, 50% on next 2%

• 8 weeks paid parental leave: Plus childcare reimbursement up to $350/day for work-related travel

• Daily catered lunch and unlimited snacks: To keep you fueled throughout the day

• Vibrant community: Monthly office socials, pickleball tournaments, run club, and gatherings for you and your family

• Your dream desk setup: All the tools you need to be your most productive self

• World-class Playa Vista office: With the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life

• Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference

Additional Information:

Compensation ranges are set by role, level, location, and alignment with market data. A candidate's specific level and base pay are determined case by case and may vary with job-related skills, education, experience, technical capabilities, and internal equity. Beyond base salary, full-time hires are also eligible for long-term incentives in the form of stock options, along with medical, dental, and vision coverage and a 401(k) retirement plan.

ITAR Requirements

Apex's work is governed by U.S. export control laws, including the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR). To be eligible for this role, applicants must either (1) qualify as a U.S. Person, meaning a U.S. citizen or national, a lawful permanent resident (green card holder), a refugee admitted under 8 U.S.C. § 1157, or an individual granted asylum under 8 U.S.C. § 1158, or (2) be able to obtain the required export authorizations from the U.S. Department of State, the U.S. Department of Commerce, or another applicable U.S. government agency. You can learn more about ITAR here.

Equal Opportunity Employer

Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.