Proposal Coordinator – AEC

Steven Winter Associates; United States; On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k with match

Commuter benefits

Job summary

Steven Winter Associates (SWA) seeks a Proposal Coordinator to turn new business opportunities into successful projects. You will coordinate proposal responses across two service areas, organize pursuit of new business opportunities, and support efficient, consistent business development processes.

The ideal candidate is proactive, organized, and a clear communicator who helps SWA deliver opportunities, projects, partnerships, and long-term client relationships.

Qualifications

• Bachelor's degree in marketing, communications or business.
• 25 years of experience in proposal coordination, marketing or business development.
• Experience coordinating RFP responses, proposals and client materials.
• Strong writing, editing, proofreading and quality control skills.

Responsibilities

• Coordinate proposal response efforts including schedules, assignments, deadlines and submission requirements.
• Maintain and update qualifications, project descriptions, resumes and templates.
• Develop and edit proposal content, case studies and qualification materials.
• Support contracts, technical and operations teams to enable proposal development and handoff.
• Monitor RFP sites and other sources for relevant opportunities.

Skills

Proposal coordination

Marketing or business development

Strong writing/editing

Graphic design sensibility

Multi-tasking

Attention to detail

Education

Bachelor's degree in marketing communications or business

Tools

Microsoft Office (Word, Excel, PowerPoint)

Adobe InDesign

Canva

Job description

Work Authorization Applicants must currently be authorized to work in the United States on a full time basis

Steven Winter Associates SWA does not sponsor employment based visas eg H 1B OPT etc for this position now or in the future

Why Steven Winter Associates

At SWA you’re not just joining a company you’re joining an employee owned team committed to making buildings healthier more sustainable and lower carbon. Be part of a collaborative and supportive environment where your ideas matter. Work on real projects seeing the impact of your work in the field and in communities. Learn from experienced building science professionals

Why This Role Matters

Steven Winter Associates Inc SWA is seeking a Proposal Coordinator to help turn new business opportunities into successful projects. This role will coordinate proposal responses across two service areas, organize pursuit of new business opportunities and support efficient consistent business development processes. The Proposal Coordinator will work closely with technical operations and contract teams to keep proposal efforts on track and aligned with client needs. The ideal candidate is a proactive organized communicator who enjoys bringing structure to complex pursuits and helping SWA turn opportunities into projects partnerships and long term client relationships

Additional Information

As part of the application process a writing sample or other type of assessment may be required. The proposed annual salary range for this position is 70000 95000 based on a 40 hour work schedule. Final compensation will depend on confirmed job related skills experience and qualifications

Responsibilities

• Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions
• Track new opportunities and maintain accurate records in SWAs Client Relationship Management CRM tool
• Coordinate proposal response efforts including schedules assignments deadlines and submission requirements
• Maintain and update company qualifications project descriptions resumes and proposal templates
• Develop and edit proposal content case studies and other qualification materials
• Coordinate with the Contracts Technical and Operations teams to support proposal development and handoff
• Monitor RFP sites and other sources for relevant opportunities
• Support award submissions speaking engagement applications presentations and other business development materials
• As this role grows the Proposal Coordinator may be asked to Serve as the initial point of contact for selected client inquiries and requests
• Contribute to blog posts presentations and other marketing or thought leadership content
• Support companywide business development initiatives
• Identify process improvements that streamline proposal and business development efforts

What You Bring

• Bachelors degree in marketing communications or business; or equivalent experience in a related field or in the architectural engineering and construction AEC industry
• 25 years of experience in proposal coordination marketing or business development
• Experience coordinating RFP responses proposals qualification packages presentations or other client facing business development materials
• Strong writing editing proofreading and quality control skills with the ability to create clear accurate polished and client ready materials
• Strong attention to detail layout judgement and graphic design sensibility with the ability to create materials that are visually polished easy to navigate and aligned with brand standards
• Ability to manage multiple deadlines prioritize competing tasks and keep proposal efforts moving in a fast paced environment
• Proficiency with Microsoft Office Suite Word Excel and PowerPoint and graphic design and presentation software including Adobe InDesign and Canva

Preferred Skills

• Familiarity with CRM platforms such as Microsoft Dynamics Salesforce or similar systems and databases
• Familiarity with Proposal formats and requirements including RFPs corporate templates and AE Forms such as SF330
• Knowledge of sustainability energy efficiency decarbonization or building performance services
• Strong writing for technical professional and client facing audiences

Travel Requirements

No overnight travel is expected for this position. Occasional local day travel may be required

Working Environment

Recent hires may be required to work in the office five days per week during onboarding with potential for a hybrid schedule after necessary training with supervisor approval. Under SWAs current policies all team members are expected in the office at least three days per week with flexibility based on job duties and site work

SWA is committed to inclusion and will provide reasonable accommodation for individuals with disabilities

Benefits & Perks

• medical
• dental
• vision
• 401k with match
• commuter benefits
• etc

Company Principles

• Be visionary
• Foster camaraderie
• Take ownership
• Think holistically
• Improve the built environment

SWA is an Equal Opportunity Employer All qualified applicants will be afforded equal employment opportunities without discrimination because of race color religion sex including pregnancy gender identity and sexual orientation national origin age disability or marital status

SWA is a workplace where we are aware of and welcoming of the ways in which we are all diverse as evidenced by a culture of listening and understanding. We endeavor to create a workplace where people feel empowered to act; a safe place where people are open to discussing different views; ongoing education opportunities around diversity equity and inclusion; and to build a culture of belonging and accountability

What to Know

Steven Winter Associates Inc SWA is a collaborative employee owned firm thats been transforming the built environment for 54 years. Our mission is to make buildings more sustainable energy efficient accessible healthy and resilient not just with better structures but with the communities they serve. Working with architects engineers developers owners and project teams our team of consultants is always pushing boundaries collaborating and problem solving to deliver solutions that benefit people and the planet. Join us and become part of a company where your work helps shape a better built environment and where your voice matters

For further information on Steven Winter Associates please visit www.swinter.com