Proposal Coordinator

Summit Line Construction; Provo (UT); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

PTO from Day 1

401K Immediate Vesting

Multiple medical plans

Dental Plan and Vision Plan

Life insurance

Short term & long term disability

Paid Holidays

Pet Insurance

Employee discounts, EAP and Wellness

Identity Theft Protection

Job summary

Summit Line Construction is seeking a Proposal Coordinator to support the Estimating department in managing bids across projects. You will organize proposal documents, track deadlines, and ensure timely, compliant deliverables.

Role-based in Heber/Provo/Draper with periodic travel as needed after training period. You’ll draft content, coordinate with estimators and leadership, and maintain a library of boilerplate materials for reuse across bids.

Qualifications

• Bachelor’s degree preferred with demonstrated proposal or technical writing experience.
• Strong project management and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and proposal management software.
• Proficiency in Microsoft Projects is a plus.
• Ability to work under pressure and meet tight deadlines.
• Knowledge of construction processes desirable but not required.
• Flexibility to work extended hours to meet proposal deadlines.

Responsibilities

• Manage and organize bids for all company projects.
• Review RFPs, RFQs, and RFIs to identify requirements and deadlines.
• Distribute documents to estimating and leadership with scope and timelines.
• Track bid deliverables and ensure client requirements are met.
• Develop and maintain proposal schedules and templates.
• Serve as main contact for proposal inquiries and communications.
• Draft and edit narrative content for proposals with consistency to basis of estimate.
• Maintain boilerplate content and past-project descriptions for reuse.
• Collaborate with estimating, business development and leadership to craft win themes.

Skills

Project management

Communication skills

Attention to detail

Proposal management software

Deadline oriented

Education

Bachelor’s degree in Marketing, Communications, Journalism, English or related field

Tools

Microsoft Office Suite

Microsoft Projects

Job description

About Us

Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team!

Company Overview

Summit Line Construction is headquartered in Heber City, Utah with additional Utah locations in Sandy and Provo. You can also find our offices in Northern California, Reno, Las Vegas and Phoenix with project locations across the western region. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment.

About this Role

The Proposal Coordinator will assist the Estimating department with managing bids for all projects company-wide. This role involves organizing and distributing proposal documents, tracking deadlines, and maintaining accurate records. The Proposal Coordinator acts as the main contact for proposal-related inquiries and ensures that all deliverables are completed on time and adhere to formatting and content standards.

This role may report out of our Heber, Provo, or Draper locations following a 6 month training period in Heber. 1-2 days per week will be required in Heber following the training period.

What You'll Do

• Proposal Management
• Receive, review, and analyze RFPs, RFQs, and RFIs to determine proposal requirements and deadlines.
• Perform high-level reviews to interpret scope of work, proposal requirements, and associated deliverables.
• Distribute RFP documents to estimating and executive teams, including details of the scope, deadlines, and estimated construction timelines.
• Track bid deliverables and ensure all proposals are compliant with client requirements.
• Develop and maintain proposal schedules, ensuring timely completion.
• Serve as the main point of contact for proposal-related inquiries and communications with the client.
• Document Management
• Download and organize RFPs on company servers.
• Follow internal archiving procedures for all proposal materials.
• Store and organize proposal templates and relevant RFP materials.
• Develop initial deliverable documents using project templates.
• Communication and Coordination
• Monitor estimating email for new RFPs and updates.
• Update calendar invites to track pre-bid and proposal due dates.
• Track RFP information in Salesforce, updating project status during weekly estimating meetings.
• Data Management and Analysis
• Maintain a Salesforce database of submitted proposals, tracking wins and losses for analysis.
• Proposal Writing
• Draft and edit narrative content for proposals, including scope-of-work descriptions, technical/management approach summaries, and executive summaries, ensuring language stays consistent with the estimating team's basis of estimate.
• Edit and unify content submitted by subject-matter experts (estimators, project managers, safety, and QA/QC) into clear, client-ready, persuasive language reflecting the company's win strategy.
• Maintain and update a library of boilerplate content, resumes, and past-project descriptions for reuse across proposals.
• Collaborate with estimating, business development, and leadership to develop win themes and proof points reflected in proposal text.

Qualifications

• Bachelor’s degree in Marketing, Communications, Journalism, English, or a related field preferred, with demonstrated proposal or technical writing experience.
• Strong project management and organizational skills, with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills, with a keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and proposal management software.
• Proficiency in Microsoft Projects a plus.
• Ability to work under pressure and meet tight deadlines.
• Knowledge of construction processes, terminology, and industry standards is highly desirable, not required.
• Flexibility to work extended hours when necessary to meet proposal deadline

What You'll Get

• PTO that starts accruing DAY 1
• 401K Immediate Vesting; employer match starting same day
• Several medical plans to choose from
• Dental Plan and Vision Plan
• Life insurance, short term & long-term disability
• Paid Holidays
• Pet Insurance
• Employee discounts, EAP and Wellness Program
• Identity Theft Protection and so much more!

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.