Proposal Coordinator

EisnerAmper; Metairie (LA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

EisnerAmper is seeking a Proposal Senior Coordinator to support its Marketing Department in a hybrid role across multiple offices in the United States. This position requires 2-3 days per week onsite and offers a dynamic environment for coordinating RFP responses and proposal content.

You will work with internal teams to develop compelling bid themes, edit final documents, and implement AI tools to improve efficiency, accuracy, and timeliness of submissions while building strong client-facing

Qualifications

• Bachelor's degree in marketing, communications, accounting, business administration, or related field.
• 2+ years of proposal experience (RFP Government and/or Advisory experience preferred).
• Knowledge and experience using proposal software (Qvidian, Templafy, Storydoc).
• Experience with AI in the proposal process.

Responsibilities

• Planning, strategizing, and executing proposal documents and Request for Proposal (RFP) responses for prospects and clients.
• Experience incorporating the latest technologies, inclusive of AI, to enhance the proposal process (Claude, ChatGPT) and increase efficiency.
• Drafting proposal responses based on insight from prospect meetings and RFP requirements.
• Collaborating with internal team members on proposal win themes.
• Editing and compiling the final proposal documents and preparing for submission, delivery, and tracking.
• Organizing and maintaining databases of proposal content, including firm statistics, services, industry experience, case studies, and data.
• Working with operations, technical, and service area SMEs to gather information for proposals.
• Translating technical material into content accessible for varied audiences.
• Developing prospect meeting presentations, booklets, and marketing collateral.
• Recording proposals in process in the proposals pipeline.
• Communicating obstacles or concerns to supervisor.

Skills

Proposal experience

AI in proposals

Proposal software

MS Word

MS PowerPoint

Education

Bachelor's degree in marketing, communications, accounting, business administration, or related field

Tools

Qvidian

Templafy

Storydoc

MS Office 365

Job description

Job Description At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you are starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you will love from top to bottom - we give you the tools you need to succeed and the autonomy to reach your goals. We are seeking a Proposal Senior Coordinator to support our various initiatives within our Marketing Department. The ideal candidate will be a self-starter with excellent interpersonal, execution, research, writing and organizational skills. This will be a hybrid role with requirements of 2-3 days a week in one of EisnerAmper’s offices located throughout the United States.

What it Means to Work for EisnerAmper

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry
• You will have the flexibility to manage your days in support of our commitment to work/life balance
• You will join a culture that has received multiple top “Places to Work” awards
• We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions
• We understand that embracing our differences is what unites us as a team and strengthens our foundation
• Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work

What Work You Will Be Responsible For

On a daily basis, the role will involve (but is not limited to):

• Planning, strategizing, and executing proposal documents and Request for Proposal (RFP) responses for prospects and clients
• Experience incorporating the latest technologies, inclusive of AI, to enhance the proposal process (Claude, ChatGPT) and increase efficiency
• Drafting proposal responses based on insight from prospect meetings and RFP requirements
• Collaborating with internal team members on proposal win themes
• Editing and compiling the final proposal documents and preparing for submission, delivery, and tracking
• Organizing and maintaining critical databases of proposal content, including firm statistical details, services, industry experience, case studies, and other related data
• Working closely with operations, technical, and service area subject matter experts to gather information required for proposal development
• Translating and communicating technical material and concepts into content that is accessible for audiences with mixed levels of expertise
• Developing prospect meeting presentations, booklets, and other marketing collateral
• Recording proposals in process in the proposals pipeline once issued
• Communicating with supervisor any obstacles or items of concern

A successful candidate for this position

• Provides courteous and prompt service to all internal and external parties
• Prioritizes and addresses requests and assignments in a professional and cooperative manner
• Is able to multi-task, project manage, and adhere to strict deadlines
• Assists co-workers in the completion of tasks and assignments to ensure continuity of service
• Actively supports teamwork throughout the organization
• Supports and contributes to other departmental areas, as needed
• Performs other services as assigned

Basic Qualifications

• Bachelor's degree in marketing, communications, accounting, business administration, or related field required
• 2+ years of proposal experience (RFP Government and/or Advisory experience preferred)
• Knowledge and experience using proposal software (Qvidian, Templafy, Storydoc)
• Experience with AI in the proposal process

Preferred and Desired Qualifications

• Strong Business Writing/AP style preferred
• Professional services experience a plus
• Extensive experience with MS Office 365, particularly Word and PowerPoint required.
• Other marketing computer software and online applications a plus.
• Prior proposal experience preferred.
• Experience responding to Government proposals a plus.
• Good understanding of marketing principles, sales philosophy, and the accounting industry
• Well-organized with a customer-oriented approach
• Excellent written and spoken communication skills
• Critical and analytical thinking and problem-solving abilities
• Minimal travel

EisnerAmper is proud to be a merit-based employer. We do not discriminate on the basis of veteran or disability status or any protected characteristics under federal, state, or local law.

About our Marketing Team

The EisnerAmper Marketing Team “connects the dots” between the firm’s people, services, and clients. It is by building awareness of our 40+ go-to-market groups, while acting as tenacious advocates for the brand, that we can link clients and staff from across the globe with the right solutions EisnerAmper has for their businesses.

Based on senior management’s deep-rooted, long-held understanding and belief in marketing, our department’s culture may not be what you would expect from an accounting firm. By serving as important and valued collaborators, not just overhead, we are integral parts of the team and respected leaders. We are a team of doers- seeing our ideas through with relentless execution. By moving fast and changing direction when we need to, EisnerAmper marketers turn disruption into a competitive advantage. A truly close-knit team of self-starters, EisnerAmper marketers make a lasting impact on the service lines, industry niches, and geographic locations they serve and support, through many of the functions and initiatives modern-day marketers employ. We leverage digital marketing, events, partnership programs, social media, advertising, CRM, and traditional relationship-building to crush our goals. So, whether we are testing a new idea or reimagining an existing strategy, we are not afraid to try new things, see what works, and look for growth.

About EisnerAmper

EisnerAmper is one of the largest accounting, tax, and business advisory firms, with approximately 450 partners and 4,500 employees across the world. We combine responsiveness with a long-range perspective; to help clients meet the pressing issues they face today and position them for success tomorrow.

Our clients represent enterprises of every form, ranging from sophisticated financial institutions to startups, global public firms to mid-market companies, governmental entities as well as high-net-worth individuals, family offices, nonprofit organizations and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys, financial professionals, bankers, investors, and key stakeholders who serve these clients.

Preferred Location

Iselin