Proposal Coordinator

JMT; Coraopolis (Allegheny County); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Johnson, Mirmiran & Thompson is seeking a proposal/marketing coordinator to join our PA/OH regional marketing team. You will collaborate with SMEs to develop proposals and marketing materials that are accurate, compliant with client requirements, and creatively presented.

The role supports a hybrid work schedule with in-office collaboration multiple days per week, interacting with technical, administrative, and marketing staff across offices.

Qualifications

• Bachelor’s degree in Marketing, Business, Communications, Journalism, or English.
• 3-5 years of experience as a marketing lead in the proposal development process at an ENR Top 100 Design Firm.
• Transportation industry experience and large market public agency experience.

Responsibilities

• Coordinate preparing project proposals, expressions of interest, technical proposals, and presentations.
• Enter and manage opportunity data for project opportunities in the CRM marketing database, tracking leads and go/no go decisions.
• Produce consistently compliant high-quality submissions while delivering exceptional customer service to internal and external partners.
• Maintain data integrity by managing proposal-specific information in CRM and reporting wins or losses.
• Work closely with technical staff, administrative staff, marketing staff, and external vendors and clients.

Skills

Marketing

Proposal development

Team leadership

Education

Bachelor’s degree in Marketing, Business, Communications, Journalism, or English

Tools

Adobe InDesign

CRM Systems

Microsoft Office

Job description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

Job Description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

Position summary:

JMT is an engineering and architecture firm serving public and private sector clients from 49 offices in 16 states and the District of Columbia. We are seeking an enthusiastic proposal/marketing coordinator to join our PA/OH regional marketing team. Our pursuit coordinators work together with technical subject matter experts (SMEs) to develop proposals and other marketing materials that are compelling, accurate, creative, focused, and compliant with the client’s RFP/RFQ requirements. Pursuit coordinators at JMT are collaborative and imaginative, thoughtful and proactive. JMT’s culture as an employee-owned company creates a team-oriented atmosphere where everyone’s input is important, and we share in collective success.

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions And Responsibilities

• Coordinate preparing project proposals, expressions of interest, technical proposals, and presentations
• Search for and enter RFPs/advertisements into CRM system
• Develop proposal outlines
• Coordinate all phases of the proposal development process from the kick-off meeting throughout production, submission, and proposal closeout
• Participate/attend in preproposal meetings, kick-off meetings, debriefings, etc.
• Prepare major sections of proposals, including but not limited to project-specific firm qualifications, project descriptions, and professional resumes. Collaborate with subject matter experts (SMEs) to develop other proposal content.
• Coordinate with other contributors such as graphic designers, legal department reviews of contractual language, and the appropriate signatories
• Assist with presentation preparation, presentation materials, etc.
• Produce consistently compliant high-quality and creative submissions while delivering exceptional customer service to internal and external partners
• Maintain data integrity by managing proposal-specific information in CRM, tracking leads, making go-or-no-go decisions, and reporting wins or losses
• Maintain brand-specific marketing materials, including resumes, qualifications information, project descriptions, photographs, subconsultant information, etc.
• Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients
• Enter and manage opportunity data for project opportunities in the CRM marketing database, tracking leads and associated go/no go decisions, and wins or losses
• Gather information, conduct market research about prospects/clients/projects, and participate in developing various business collateral to support continued strategic growth
• Generates reports for technical staff on marketing efforts, when required
• Organizational support of office, regional, and corporate marketing efforts
• Adhere to JMT’s Quality Management System (QMS), ISO 9001:2015 Marketing procedures

Nonessential Functions And Responsibilities

• Perform other related duties as assigned

Required Skills

• Bachelor’s degree in Marketing, Business, Communications, Journalism, or English
• 3 -5 years of experience as a marketing lead in the proposal development process at an ENR Top 100 Design Firm. Must include transportation industry experience and large market public agency (i.e. metropolitan city) experience.

Preferred Qualifications

• Proficient in Adobe Creative Cloud with proficiency in InDesign
• Proficient in Microsoft Office Suite
• Proficient in CRM Systems
• Knowledge of the RFP structure and proposal development and submission process

Working Conditions

JMT offers a hybrid work schedule. The selected candidate is expected to work in a JMT office location at least three days per week or as needed to perform assigned duties. Work is performed within a general office environment 95% of the time. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.