Proposal Coordinator

AC Disaster Consulting; Chicago (IL); Remote; USD 34,000 - 39,000; Full time

Job summary

AC Disaster Consulting seeks a Proposal Coordinator to support end-to-end proposal development and submission efforts for government and private-sector opportunities. You’ll analyze RFPs, create compliant content, and coordinate inputs across teams to meet tight deadlines.

The role is remote with up to 10% travel, offering hourly compensation and a fast-paced BD environment where accuracy and timeliness are critical.

Qualifications

• 3+ years of experience in proposal development, writing, and editing.
• Bachelor's degree in business, marketing, communications, journalism, or related field.
• Proficient with Microsoft Office apps (Word/Excel/PowerPoint) and Adobe tools.

Responsibilities

• Develop compliant, competitive proposals from identification to submission.
• Analyze solicitations, build compliance matrices, and draft content.
• Coordinate with internal teams and subcontractors to gather inputs and manage timelines.
• Maintain proposal libraries, resumes, and past performance data; ensure CRM data quality.
• Enforce timelines, support bid calendars, reviews, and final submissions.
• Review content for quality and consistency with editors and operations.

Skills

Proposal development

Editing

Communication

Time management

Team collaboration

Education

Bachelor's degree in business/marketing/communications/journalism

Tools

Microsoft Office

Adobe Creative Suite

Salesforce

Canva

AI proposal tools

Job description

We are a leading, national consulting firm that provides compassionate, full-spectrum emergency management services including planning and preparedness, response, recovery, and mitigation services to the public and private sectors before, during and after a natural disaster or catastrophic event.

Our mission is to provide compassionate consulting services to local, state, federal, and industry clients, active in disaster response, recovery, and preparedness. We will be on time, on target, and on budget with the services aligned to the evolving threats and hazards facing our nation.

The Proposal Coordinator will play a critical role in supporting the growth of our company by identifying new business opportunities and managing the proposal development process. The ideal candidate has experience in government procurement and proposal development, as well as a strong understanding of emergency management and disaster response. This individual should also possess experience successfully leading proposal operations, meeting tight deadlines, and submitting comprehensive, winning proposals. The position will be guided in all activities by ACDC's Corporate Values Platform.

Position Summary

• Job Title: Proposal Coordinator
• Full-time or Part-time: Full-time
• Temporary/Seasonal/Regular: Temporary
• Exempt/Non-exempt: Non-exempt
• Hourly/Salary: Hourly
• Compensation: $25-$28
• Locations: Remote with up to 10% travel/deployment

Responsibilities

Tasks, Duties and Responsibilities

• Proposal Development: Support end-to-end development of compliant, competitive proposals—from opportunity identification to final submission.
• RFP Analysis & Compliance: Analyze solicitations, build compliance matrices, and support content creation to meet all requirements.
• Coordination & Communication: Collaborate with internal teams and subcontractors to gather input, coordinate schedules, and manage deliverables.
• Content & Data Management: Maintain proposal libraries, resumes, past performance profiles, document control, and CRM data quality. Support Go/No-Go process by initiating and following up on Go/No-Go reviews, pre-screening RFPs for compliance concerns, and updating Salesforce appropriately. Track and analyze proposal metrics, FOIAs, and incorporate feedback to improve proposal development processes.
• Process Support: Enforce proposal timelines, support Bids calendar management, facilitate reviews, and ensure all submissions are complete, accurate, and timely. Facilitate the proposal production and shipping process as necessary.
• Quality Assurance: Review and edit content, perform consistency reviews, work with technical editor and operations teams to ensure high standards in all proposal materials.
• Collaboration: Participate in kickoffs, solutioning, reviews, and debriefs; provide admin and content support throughout the BD lifecycle. Work in alignment with marketing and data teams on proposal collaboration such as graphics, dashboards, etc. Participate in the company's BD and capture-related meetings.

Knowledge Skills and Abilities

• Demonstrated track record of BD and proposal development activities.
• Understanding of capture process.
• Excellent conceptual, problem solving and analytical skills.
• Demonstrated ability to handle urgent/time sensitive proposal delivery deadlines.
• Strong communications skills, including strong writing and editorial abilities.
• Ability to manage multiple projects in a fast-paced, deadline-driven environment.
• Strong attention to detail and ability to create high-quality documents under pressure.
• Proficiency in Microsoft Office Suite and Adobe Creative Suite.
• Ability to work collaboratively with teams and individuals.

Work Environment

• This position will work from a home office unless required to attend meetings at a client site or attend conferences.
• All ACDC positions are remote work site positions with the home location agreed upon at time of hire.
• All ACDC positions may require travel to client sites or for emergency activations/deployments, as requested. Deployment may require work in austere locations and various weather conditions.

Requirements

Required Qualifications

• 3+ years of experience in proposal and qualifications development, writing, and editing
• Bachelor's degree in business, marketing, communications, journalism, or a related field. (Years of experience can substitute for education requirement on a year for year basis on top of the requirements.)
• Proficient with Microsoft Office applications, including Word, Excel, PowerPoint, Adobe, and other needed marketing software

Preferred Qualifications

• 5+ years of experience in proposal development, management, and delivery
• Practical experience with proposal development for government clients in emergency management, disaster recovery/response, or federal solicitations
• Demonstrated understanding of key emergency management and homeland security programs and solutioning for government clients.
• Demonstrated knowledge of Canva.
• Demonstrated knowledge of AI proposal management systems
• Proposal training and/or certification(s) from APMP or other recognized institutions.
• Practical experience with Salesforce or other recognized CRM systems
• Demonstrated experience working on proposals that involve collaboration and engagement with teaming partners, in both a prime and a subconsultant role

Physical Demands

• May require sitting or standing for hours for a long period of time
• Mobility around client sites may be necessary
• May require long hours at a computer
• Ability to lift up to 30 pounds repetitively as needed

Additional Qualifications

• Must be 18 years of age or older
• Must pass background check upon offer of employment
• Eligibility to work in the United States is required

Benefits

Temporary positions are not benefits eligible except where required by law.

EEO Statement & Disclosures

AC Disaster Consulting is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence,compensation,and training.

AC Disaster Consulting will not tolerate discrimination or harassment based on any protected characteristic.

Please redact or remove information that identifies applicant's age, date of birth, or dates of attendance at (or graduation from) an educational institution from the resume or other application documents prior to submitting the application.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodation by contacting AC Disaster Consulting Human Resources team at [e-mail].

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