Proposal Coordinator

Lockwood Andrews & Newnam Inc; Austin (MN); On-site; USD 60,000 - 80,000; Full time

Job summary

Lockwood Andrews & Newnam Inc is seeking a Proposal Coordinator in Austin, Minnesota to oversee proposal development and marketing materials that highlight LAN's value. This role requires collaboration with various stakeholders, ensuring timely and high-quality submissions. Ideal candidates have a Bachelor's in Marketing or related fields, 2-5 years of experience, strong writing skills, and proficiency in Adobe Creative Suite. A passion for marketing and effective communication is essential.

Qualifications

• Two to five years of experience in AE/C industry producing proposals.
• Strong proficiency in writing and graphic skills.
• Proficiency in Adobe Creative Suite and Microsoft Office.

Responsibilities

• Coordinate development, writing, and editing of proposals.
• Ensure response materials are timely and accurate.
• Research and proofread proposals and presentations.

Skills

Writing proficiency

Editing skills

Proofreading capabilities

Graphic skills

Adobe Creative Suite proficiency

Education

Bachelor's degree in Marketing, Journalism, or Communications

Tools

Adobe Creative Suite

Microsoft Office

Deltek CRM

Job description

The Proposal Coordinator will coordinate the development, writing, editing, production, and proofing of proposals, statement of qualifications, presentations, resumes, project descriptions, and related marketing/proposal materials within the LAN brand standards. This position reports to the Proposal Manager.

This role requires collaboration with business development leads, business group leaders, engineers, construction managers, and management staff to develop marketing/proposal materials that clearly demonstrate LAN's value proposition and differentiators against competitors in that market sector. This role coordinates large volumes of information and requires an understanding of industry issues and standards.

Scope of role

• Develops responses to RFQ/Ps
• Supports preparation for short‑list interview presentations
• Updates VantagePoint database with relevant project and resume information
• Provides additional, as‑needed marketing support for presentations and collateral

Responsibilities

• Processes inbound RFP, RFI & RFQ requests via Regional/Business Group Marketing Manager to support the strategic development of the deliverable.
• Ensures all response materials are on time, on budget and error free.
• Ensures all response materials are archived & tagged within VantagePoint knowledge Management system, Joist.AI, Monday, and LAN drives.
• Coordinates entire RFQ/P response package including creative services, copy, data, SME interviews, sub‑consultant materials, and more if applicable to the response.
• Supports proposal‑related meetings/presentations to coordinate responses.
• Researches, writes, edits, and proofreads copy for proposals, presentations, reports, statements of qualifications, white papers, and other related marketing materials of non‑technical nature, as assigned.
• Reviews technical copy from Subject Matter Experts for error, clarity, quality, compliance and key message.
• Manages distribution and development of pink, red, and gold drafts; lead draft review meetings to discuss comments and incorporate.
• Ensures proposal quality and compliance.
• Supports short‑list interview preparation by drafting PowerPoint slides and leave‑behind materials; coordinates with internal graphics department for additional support.
• Provides additional, as‑needed marketing support to the business group including collateral development and presentations.

Requirements

• Bachelor’s degree in Marketing, Journalism, Communications or related field preferred.
• Two to five+ years’ experience in AE/C industry environment producing proposals.
• Strong proficiency in writing, editing, proofreading, and graphic skills.
• Proficiency in use and application of Adobe Creative Suite (InDesign, Photoshop, Illustrator), Microsoft Office and CRM Program (Deltek preferred).
• Process oriented.

Preferred Qualifications

• Solid business acumen, management, and problem‑solving skills.
• Demonstrated ability to communicate and interact effectively with all levels of personnel, including management staff and support staff.
• Passion for what you do and a drive to educate your stakeholders on the power of marketing.
• Skill to connect the dots across organizational, strategic, and other business unit objectives and projects to the business unit for which you are assigned.
• Beginner to Intermediate level Adobe Creative Suite skills (InDesign, Photoshop, Illustrator).

Lockwood, Andrews & Newnam, Inc. (LAN) is an Equal Opportunity Employer and gives consideration for employment to qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, citizenship, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws and to prohibit discrimination and harassment based on any of these factors. Lockwood, Andrews & Newnam, Inc., is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Human Resources Department at 713-266-6900 or by email using [e-mail]. For more information about your rights under the law, see: Know Your Rights.