Property Manager

KW PROPERTY MANAGEMENT AND CONSULTING; Placida (FL); On-site; USD 54,000 - 76,000; Full time

Job summary

KW Property Management and Consulting in Placida, FL seeks a Property Manager to oversee community operations, coordinate with the Association Board, and ensure maintenance aligns with KWPM objectives. The role emphasizes service quality, professional presentation, and timely problem solving on-site.

You will manage budgets, review monthly statements, supervise on-site staff, and maintain accurate records. The position requires Florida CAM certification and may require bilingual abilities in

Qualifications

• Strong customer service principles and practices.
• Ability to read, analyze, and interpret leases and regulations.
• Flexibility to work extended hours including nights/weekends.
• Ability to respond to emergencies promptly.
• Bi-lingual English/Spanish may be required at some locations.

Responsibilities

• Demonstrate a positive, professional and client-oriented attitude with coworkers, residents, owners, clients and the public; strive for improvements in work processes.
• Act as primary coordinator on assigned properties to meet and exceed contractual property management obligations.
• Prepare annual budgets for the association.
• Analyze and distribute monthly financial statements including variances and cash management.
• Maintain complete property files and records; provide prompt, detailed status reports on all properties.
• Supervise on-site staff; develop specifications and evaluate service needs; motivate staff to work as a team.
• Prepare for team meetings and chair meetings when needed.
• Acquire and maintain knowledge of state statutes and client documents; ensure compliance.
• Coordinate move-in processes and provide orientation to staff and residents.

Skills

Customer service

Budgeting and financial analysis

Team supervision

CAM certification

Leadership and coordination

Education

CAM certification (Florida)

Job description

Provides management, direction, and leadership to ensure the property is maintained and operated in accordance with KWPM objectives. Property Managers are certified and licensed by the State of Florida for Community Property Manager (CAM).

• As the key employee liaisons between the client, KW Property Management, and internal support staff, the Property Manager must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key.
• The position is fundamental to all functions of the community and includes working closely with the Association Board of Directors to manage and operate the community, facilitate solutions to problems within the community. Strong management skills, customer service skills, and supervisory skills are required.

Duties And Essential Functions

• Demonstrate a positive, professional and client-oriented attitude about the company with coworkers, residents, owners, clients and the public; whether contact is by mail, telephone or in person. Constantly strive for improvements in work process and results to better meet client's expectations.
• On assigned properties, act as the company's primary coordinator to assure that the company’s efforts fully meet and exceed contractual property management obligations.
• Prepare annual budget for the association.
• Analyze and distribute monthly financial statements including operating variances from budget, cash management and strategies for collection of receivables.
• Maintain complete and accurate property files and records, according to department systems, with an emphasis on documentation for future reference. Coordinate with headquarters support staff on management company procedures for processing and distributing information. Provide prompt, detailed and accurate general status reports on all properties assigned.
• Supervise on-site team members. Develop specifications and continually evaluate service needs and performance in all areas of maintenance and management. Encourages staff to behave in a professional manner and comply with company’s safety standards. Motivates staff to work as a team.
• Establish and maintain collaborative working relationships between departments, with coworkers and particularly with other members of a project team. Prepare for team meetings, in advance, and act as chairperson for the meeting.
• Acquires and maintains current knowledge of state and regulatory agency statutes and each client’s community documents, policies, and procedures.
• Initiates contact with new resident representatives to coordinate the move-in process, provides an introduction and orientation to the staff and building, reviews available services, and reviews the building rules and regulations.
• Sets and adheres to the highest standards of performance and instills them in the staff by personal follow-up to insure that the service is being delivered.
• Responds to phone calls and correspondence in a timely and professional manner.
• Maintain a professional relationship with the BOD, Unit Owners, and vendors.
• Ability to run a BOD meeting when necessary according to Roberts Rules of Order.
• Creates a management report, which depicts an update on administrative items, a financial overview, actual condition of the property, progress of specific projects, and makes clear and concise recommendations.
• Prepares professional presentations of reports, action plans, budgets, bid analysis, etc.
• Supports the KWPM’s GREAT values, philosophy, goals and adheres to KWPM policies.
• Organizes time effectively and successfully balances the competing demands of multiple projects.
• Attends monthly Manager’s meeting.
• Maintain and uploads all documents into the management support systems accurately and update accordingly.
• Monitors contracts regularly. Evaluate and negotiate all contracts effectively. Ensure all vendors provide a certificate of insurance naming the Association and KW Property Management as additional insured and certificate holder. Obtain copy of all business licenses from vendors. Update all documents accordingly.
• Maintain accurate records, files and communication pertinent to the Association office. Organizes all files and policies as per the company’s standards.
• Update Association communication regularly – Update menu boards, prepare Association newsletter, update Association web-site.
• Processes violations, work orders, architectural control applications, lease applications, and sale applications regularly on a monthly basis as required.
• Possesses all knowledge of assets cash balances and availability of funds for projects. Cash flow management for capital improvement.
• Monitors aging report, timely legal action, and updated collection module on a timely basis.
• Keeps up to date equipment maintenance logs, inventory, and update preventive maintenance manual quarterly.

Competencies

• Communication Proficiency
• Business Acumen.
• Customer/Client Focus.
• Decision Making.
• Financial Management.
• Results Driven.

Supervisory Responsibility

This position will be responsible in managing the staff on-site

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee will need to walk the property on a daily basis which will include climbing stairs.

Position Type/Expected Hours of Work

This is a full-time exempt position. Days and hours of work are Monday through Friday. Business hours will be determine by the client’s needs.

Required Education And Experience

• Must have a strong working knowledge of customer service principles and practices.
• Ability to read, analyze, and interpret technical procedures, leases, regulations, or documents with a similar degree of complexity.
• Employee is sometimes required to work for extended periods of times; being flexible in the hours which could include nights and weekends.
• Must have the ability to react and address all emergency situations in a timely manner.
• Some locations will require bi-lingual in English and Spanish.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.