Property Manager

KW PROPERTY MANAGEMENT AND CONSULTING; Boynton Beach (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

KW Property Management in Boynton Beach, FL is seeking an experienced Property Manager to oversee community operations, liaise with the Association Board and developers, and deliver professional service.

You will coordinate budgets, manage vendor contracts, supervise on-site staff, and ensure compliance with policies and Roberts Rules of Order.

The role emphasizes client-focused service, timely communication, and maintaining accurate records to support effective community management.

Qualifications

• Strong management skills.
• Supervisory experience required.
• Excellent customer service.
• Ability to coordinate with Board and Developer.
• Proven budgeting and financial management skills.

Responsibilities

• Act as the primary liaison among client, KW Property Management, and staff.
• Prepare annual budget for the association.
• Analyze monthly financial statements and variances.
• Maintain property records and reports.
• Supervise on-site team and ensure safety standards.
• Prepare management reports and presentations.
• Coordinate move-in processes with resident representatives.

Skills

Communication

Customer service

Leadership

Financial management

Team supervision

Job description

• As the key employee liaisons between the client, KW Property Management, and internal support staff, the Property Manager must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key.
• The position is fundamental to all functions of the community and includes working closely with the Association Board of Directors and/or the Developer to manage and operate the community, facilitate solutions to problems within the community. Strong management skills, customer service skills, and supervisory skills are required.

• As the key employee liaisons between the client, KW Property Management, and internal support staff, the Property Manager must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key.
• The position is fundamental to all functions of the community and includes working closely with the Association Board of Directors and/or the Developer to manage and operate the community, facilitate solutions to problems within the community. Strong management skills, customer service skills, and supervisory skills are required.

Job Complexity & Critical Skills

• As the key employee liaisons between the client, KW Property Management, and internal support staff, the Property Manager must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key.
• The position is fundamental to all functions of the community and includes working closely with the Association Board of Directors and/or the Developer to manage and operate the community, facilitate solutions to problems within the community. Strong management skills, customer service skills, and supervisory skills are required.

Duties And Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Demonstrate a positive, professional and client-oriented attitude about the company with coworkers, residents, owners, clients and the public; whether contact is by mail, telephone or in person. Constantly strive for improvements in work process and results to better meet client's expectations.
• On assigned properties, act as the company's primary coordinator to assure that the company’s efforts fully meet and exceed contractual property management obligations.
• Prepare annual budget for the association.
• Analyze and distribute monthly financial statements including operating variances from budget, cash management and strategies for collection of receivables.
• Maintain complete and accurate property files and records, according to department systems, with an emphasis on documentation for future reference. Coordinate with headquarters support staff on management company procedures for processing and distributing information. Provide prompt, detailed and accurate general status reports on all properties assigned.
• Supervise on-site team members. Develop specifications and continually evaluate service needs and performance in all areas of maintenance and management. Encourages staff to behave in a professional manner and comply with company’s safety standards. Motivates staff to work as a team.
• Establish and maintain collaborative working relationships between departments, with coworkers and particularly with other members of a project team. Prepare for team meetings, in advance, and act as chairperson for the meeting.
• Acquires and maintains current knowledge of state and regulatory agency statutes and each client’s community documents, policies, and procedures.
• Initiates contact with new resident representatives to coordinate the move‑in process, provides an introduction and orientation to the staff and building, reviews available services, and reviews the building rules and regulations.
• Sets and adheres to the highest standards of performance and instills them in the staff by personal follow‑up to insure that the service is being delivered.
• Responds to phone calls and correspondence in a timely and professional manner.
• Maintain a professional relationship with the BOD, Unit Owners, and vendors.
• Ability to run a BOD meeting when necessary according to Roberts Rules of Order.
• Creates a management report, which depicts an update on administrative items, a financial overview, actual condition of the property, progress of specific projects, and makes clear and concise recommendations.
• Prepares professional presentations of reports, action plans, budgets, bid analysis, etc.
• Supports the KWPM’s GREAT values, philosophy, goals and adheres to KWPM policies.
• Organizes time effectively and successfully balances the competing demands of multiple projects.
• Attends monthly Manager’s meeting.
• Maintain and uploads all documents into the management support systems accurately and update accordingly.
• Monitors contracts regularly. Evaluate and negotiate all contracts effectively. Ensure all vendors provide a certificate of insurance naming the Association and KW Property Management as additional insured and certificate holder. Obtain copy of all business licenses from vendors. Update all documents accordingly.
• Maintain accurate records, files and communication pertinent to the Association office. Organizes all files and policies as per the company’s standards.
• Update Association communication regularly – Update menu boards, prepare Association newsletter, update Association web‑site.
• Processes violations, work orders, architectural control applications, lease applications, and sale applications regularly on a monthly basis as required.
• Possesses all knowledge of assets cash balances and availability of funds for projects. Cash flow management for capital improvement.
• Monitors aging report, timely legal action, and updated collection module on a timely basis.
• Keeps up to date equipment maintenance logs, inventory, and update preventive maintenance manual quarterly.

Competencies;

• Communication Proficiency
• Business Acumen.
• Customer/Client Focus.
• Decision Making.
• Financial Management.
• Results Driven.