Property Inventory Specialist - Property Control

University of Mississippi Medical Center; Jackson (MS); On-site; USD 28,000 - 41,000; Full time

Job summary

University of Mississippi Medical Center (UMMC) in Jackson seeks a Property Inventory Specialist to maintain a complex inventory system and ensure accurate data entry and reporting for property and equipment. The role involves coordinating audits, tagging items, and processing purchases in the enterprise planning system.

The position emphasizes attention to detail, knowledge of MS procurement rules, and strong PC skills to support financial recordkeeping and compliance with federal and state

Qualifications

• Knowledge of property management principles, procedures, and standards.
• Ability to attend to details.
• Ability to understand business processes.
• Knowledge of Mississippi regulations related to acquisition of materials and services.
• Skill in the use of personal computers and related software applications.
• Ability to research specifications and compare against purchase orders and invoices.
• Interpersonal skills to interact with a range of constituencies.
• Verbal and written communication skills.
• Ability to maintain recordkeeping systems and procedures.
• Ability to coordinate and conduct property audits.

Responsibilities

• Receives and issues property items and records data for submitting reports to federal and state regulatory agencies, such as state auditor and department of finance and administration and funding sponsors if material or services paid for by extramural funding source.
• Locates, affixes inventory tags, and codes property and equipment.
• Researches and enters specifications for material into enterprise planning system in order to generate and submit a purchase order.
• Reviews purchase orders to verify that information on a purchase order is consistent with the vendor's quote, to verify that material is correctly classified per MS guidelines, and to verify that material may be purchased through specific accounting unit type.
• Date-stamps purchase orders; ensures release of purchase orders within the required time frame.
• Coordinates and schedules departmental audits; conducts equipment audits and prepares written report.
• Provides in-service training.
• Solves routine problems concerning the location of property in storage and inventory items.
• Compares invoices against purchase orders and identifies discrepancies for reconciliation.
• Works closely with buyers and accounts payable team.
• Prepares material authorizations and credit memos for credit to appropriate accounts for material returns.
• Inspects material donations to UMMC to determine fair market value to provide asset information for financial recordkeeping.

Skills

Property management

Detail orientation

Business processes

Regulatory knowledge (MS)

PC skills

Research specifications

Interpersonal skills

Verbal and written communication

Recordkeeping

Auditing property

Education

High School Diploma/GED

Tools

Enterprise planning system

Job description

Job Requisition ID

R00053546

Job Category

Professional and Technical

Organization

Property Control

Location/s

Main Campus Jackson

Job Title

Property Inventory Specialist - Property Control

Job Summary

To maintain a complex inventory system for UMMC.

Education & Experience

High School Diploma/GED.

Certifications, Licenses or Registration Required

NA

Knowledge, Skills & Abilities

• Knowledge of property management principles, procedures, and standards.
• Ability to attend to details.
• Ability to understand business processes.
• Knowledge of Mississippi regulations related to acquisition of materials and services.
• Skill in the use of personal computers and related software applications.
• Ability to research specifications and compare against purchase orders and invoices.
• Interpersonal skills to interact with a range of constituencies.
• Verbal and written communication skills.
• Ability to maintain recordkeeping systems and procedures.
• Ability to coordinate and conduct property audits.

Responsibilities

• Receives and issues property items and records data for submitting reports to federal and state regulatory agencies, such as state auditor and department of finance and administration and funding sponsors if material or services paid for by extramural funding source.
• Locates, affixes inventory tags, and codes property and equipment.
• Researches and enters specifications for material into enterprise planning system in order to generate and submit a purchase order.
• Reviews purchase orders to verify that information on a purchase order is consistent with the vendor's quote, to verify that material is correctly classified per MS guidelines, and to verify that material may be purchased through specific accounting unit type.
• Date-stamps purchase orders; ensures release of purchase orders within the required time frame.
• Coordinates and schedules departmental audits; conducts equipment audits and prepares written report.
• Provides in-service training.
• Solves routine problems concerning the location of property in storage and inventory items.
• Compares invoices against purchase orders and identifies discrepancies for reconciliation.
• Works closely with buyers and accounts payable team.
• Prepares material authorizations and credit memos for credit to appropriate accounts for material returns.
• Inspects material donations to UMMC to determine fair market value to provide asset information for financial recordkeeping.

The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires frequent work produced subject to precise measures of quantity and quality, occasional bending, occasional lifting and carrying up to 25 pounds, occasional kneeling, occasional pushing/pulling, occasional reaching, constant sitting, occasional twisting, and occasional walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Time Type

Full time

FLSA Designation / Job Exempt

No

Pay Class

Hourly

FTE %

100

Work Shift

Day

Benefits Eligibility

Grant Funded: No

Job Posting Date

09/3/2026

University of Mississippi Medical Center Commitment

We foster environments that support respect, compassion and belonging for all faculty, staff and students as well as patients and visitors. Our employment, academic, research and clinical care practices reflect these commitments. UMMC is an equal opportunity employer and prohibits discrimination and harassment on the basis of race, color, national origin (including limited English proficiency and primary language), disability, age, sex (as that term is defined in applicable laws such as 45 CFR § 92.101(a)(2) and binding court decisions), religion, genetic information, veteran’s status and any other status protected by applicable law. UMMC also prohibits retaliation against those who report discrimination or harassment and against those who participate in the Medical Center’s investigation and handling of such reports. Further, UMMC complies with all applicable statutes, regulations and executive orders regarding sex discrimination, sexual harassment, domestic and dating violence, sexual assault and stalking, including but not limited to Title IX of the Education Amendments of 1972 and its implementing regulations which prohibit discrimination on the basis of sex in any education program or activity UMMC operates including in admission and employment, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act (“Clery Act”) and the Campus Sexual Violence Elimination Act (“SaVE Act”). UMMC’s commitment to nondiscrimination applies to all of its programs, services, opportunities and activities, including but not limited to all employment, academic, research and clinical care practices and extends to all students, applicants for admission, employees, applicants for employment, affiliates, subcontractors, on-site contractual staff, third party or community members, visitors to any of our campuses and others participating in UMMC programs or receiving UMMC services. With respect to employment in particular, this commitment applies to all employment decisions including but not limited to recruitment, employment, training, promotion, compensation, benefits, disciplinary actions and termination. UMMC maintains an affirmative action program in accordance with applicable laws. Consistent with these laws, UMMC takes affirmative action to recruit, employ, advance and prevent discrimination against qualified individuals.

Complaint Process

You may request additional information, accommodation or file a complaint through the applicable process identified below. Inquires or complaints relating to discrimination or other employment issues may be referred to the Office of Employee Relations, 2500 North State Street, Jackson, Mississippi 39216-4505 or emailed to [e-mail]. If you are a UMMC Student who needs more information or needs to file a complaint, you may request additional information or file a complaint through the applicable process identified below. You may also report any allegations of UMMC’s noncompliance with any legal requirement using UMMC’s Compliance Line. If you are anyone who has experienced, witnessed or otherwise has knowledge of any alleged violation of UMMC’s Title IX policy, you may request additional information or file a complaint through the applicable process identified below. If you are a Visitor/Patient who needs more information or needs to file a complaint, you may request additional information or file a complaint through the applicable process identified below.