Property Care Manager

Better Talent by Laveer & Co.; Pacific City (OR); On-site; USD 60,000 - 90,000; Full time

Job summary

Kiwanda Coastal Properties is seeking a proactive, hands-on Property Care Manager to oversee maintenance, safety, presentation, and overall care of coastal vacation rental homes in Pacific City, Oregon. This field-based role requires hands-on work and the ability to coordinate larger repairs with trusted vendors while maintaining thorough documentation and timely updates to homeowners.

The ideal candidate will be organized, communicative, and able to manage multiple priorities from routine

Responsibilities

• Regularly inspect vacation homes to identify maintenance concerns, safety issues, presentation opportunities, and guest experience risks before they become problems.
• Take ownership of property issues from discovery through resolution.
• Coordinate repairs and monitor progress until work is completed to company standards.
• Develop and maintain strong relationships with trusted local vendors, contractors, and service providers.
• Build trusted relationships with homeowners through proactive communication and consistent follow-through.
• Maintain exceptional standards for cleanliness, presentation, safety, organization, and functionality across every property.
• Partner closely with housekeeping, guest services, inspectors, administration, and the Assistant General Manager to ensure homes remain guest-ready.

Job description

Company Overview

Kiwanda Coastal Properties is a locally owned vacation rental management company based in Pacific City, Oregon. We are proud to be a trusted local choice for homeowners and guests, with a strong focus on home care, hospitality, communication, and follow-through.We care for coastal homes as if they matter — because they do. Our work helps protect owner investments, create memorable guest experiences, and keep homes clean, safe, beautiful, and ready for the next beach stay.Our team values being expertly proactive, efficiently reactive, and committed to transparent, detailed, and plentiful communication. We believe in clear accountability, good systems, teamwork, and making the Oregon Coast feel easy and enjoyable for everyone we serve.We work hard, support each other, and try to keep a sense of humor along the way. Vacation rentals are busy and unpredictable, but we believe the work is better when people feel trusted, appreciated, and part of a team that genuinely cares.

Position Summary

Kiwanda Coastal Properties is seeking a proactive, hands-on Property Care Manager to oversee the maintenance, safety, presentation, and overall care of our coastal vacation rental homes in Pacific City, Oregon.This is a field-based role for someone who is comfortable both performing basic maintenance and coordinating larger repairs. The right person can walk into a home, notice what needs attention, troubleshoot common household issues, complete practical fixes when appropriate, and determine when a vendor or licensed contractor is needed.Strong organization, communication, and follow-through are essential. This role requires clear documentation, regular owner and vendor updates, and consistent use of company technology systems to track work orders, photos, approvals, timelines, and completed repairs.Every day is different, from handling small repairs and urgent guest-facing issues to inspecting homes, coordinating vendors, communicating with homeowners, and recommending improvements that keep properties safe, functional, beautiful, and guest-ready.

Key Responsibilities

Property Ownership & Preventative Care

• Regularly inspect vacation homes to identify maintenance concerns, safety issues, presentation opportunities, and guest experience risks before they become problems.
• Take ownership of property issues from discovery through resolution.
• Seek out work and solve problems proactively rather than waiting to be assigned every task.
• Prioritize preventative maintenance, seasonal needs, emergency repairs, and long-term property improvements.
• Identify opportunities to improve operational efficiency while protecting homeowner investments.
• Foster a culture where issues are identified early, documented thoroughly, and resolved completely.

Hands-On Maintenance & Problem Solving

• Personally perform basic maintenance, repairs, adjustments, troubleshooting, and property fixes when appropriate.
• Diagnose & solve common household issues involving appliances, plumbing, electrical components, Wi‑Fi, televisions, locks, doors, windows, furniture, BBQs, and other home systems.
• Determine whether repairs can be completed internally or require outside vendors.
• Coordinate repairs and monitor progress until work is completed to company standards.
• Prevent minor maintenance concerns from becoming larger guest, homeowner, or operational issues.
• Respond calmly and effectively to unexpected property challenges.

Vendor & Project Management

• Develop and maintain strong relationships with trusted local vendors, contractors, and service providers.
• Schedule repairs, maintenance, inspections, and improvement projects.
• Obtain bids, compare repair options, and recommend cost-effective solutions.
• Track open projects, owner approvals, timelines, and completion status.
• Verify completed work through inspections, photos, and documentation.
• Hold vendors accountable for quality, communication, and timeliness.

Homeowner Communication & Property Advising

• Build trusted relationships with homeowners through proactive communication and consistent follow-through.
• Provide updates, photos, timelines, recommendations, and maintenance summaries.
• Recommend improvements that enhance safety, guest satisfaction, operational efficiency, and long-term property value.
• Communicate clearly and professionally about repairs, safety concerns, home condition, guest experience risks, and improvement opportunities.
• Educate homeowners on preventative maintenance, capital improvements, and guest experience opportunities.
• Escalate complex homeowner concerns to the Owner/General Manager or Assistant General Manager when appropriate.

Property Standards & Guest Readiness

• Maintain exceptional standards for cleanliness, presentation, safety, organization, and functionality across every property.
• Evaluate homes for décor, furnishings, lighting, organization, inventory, outdoor spaces, and overall guest appeal.
• Recommend refreshes, replacements, organizational improvements, and aesthetic upgrades that elevate the guest experience.
• Coordinate approved improvements from planning through completion.
• Collaborate with administration and marketing to update listings, photos, guest guides, and property information following improvements.

Housekeeping, Inspection & Guest-Ready Support

• Partner closely with housekeeping, guest services, inspectors, administration, and the Assistant General Manager to ensure homes remain guest-ready.
• Resolve issues identified during cleans, inspections, guest stays, or homeowner visits.
• Identify recurring maintenance, cleaning, stocking, or staging concerns and implement long-term solutions.
• Support deep clean planning and seasonal property readiness