Property Administrator (CRE)

Cushman & Wakefield; San Francisco (CA); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Flexible spending accounts

Health savings accounts

Retirement plans

Life insurance

Disability insurance

Paid time off

Job summary

Cushman & Wakefield in San Francisco is seeking a Property Administrator to support the Property Management Team with administrative duties, tenant requests, and timely reporting. This role requires strong organization, communication, and client-facing professionalism.

Responsibilities include lease administration assistance, invoice processing, contract coordination, and maintaining files and reports. A professional office environment with emphasis on accuracy and service is offered.

Qualifications

• High school diploma or GED; Bachelor's degree preferred.
• Customer service experience preferred.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide full administrative support including phone support, typing reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events.
• Assist in lease administration activities and generate reports.
• Assist with bidding process, invoices and contract administration.

Skills

Communication Proficiency

Customer Focus

Organization Skills

Interpersonal Skills

Initiative

Multi-tasking

Education

High school diploma/GED

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Job Title Property Administrator (CRE)

Job Description Summary Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns. Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

May be responsible for one or more of the following: Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence Schedule and coordinate meetings/special events, as requested Assist in lease administration activities, including tenant contacts and insurance information; generate reports Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures Prepare and code invoices for Property Manager’s approval Ensure office is stocked with office supplies and other required items to maintain the office Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software Track and file contracts and insurance certificates; maintain follow-up system for expirations Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders Maintain the property purchase order system Maintain lease and contract files, as well as other files located within the property management office Promote and foster positive relationships with tenants and clients and track service calls as required Assist with monthly and quarterly management reports as well as annual budget preparation Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

KEY COMPETENCIES

• 1. Communication Proficiency (oral and written)
• 2. Customer Focus (internal and external)
• 3. Organization Skills
• 4. Interpersonal Skills
• 5. Initiative
• 6. Multi-tasking

IMPORTANT EDUCATION

High school diploma/GED equivalent; Bachelor Degree preferred

IMPORTANT EXPERIENCE

Customer service experience preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS

Proficiency in Microsoft Office Suite Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information

WORK ENVIRONMENT

This job operates in a professional office environment. This role routine uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to stand and walk for extended or continuous periods of time. They must be able to ascend and descend staircases, ladders, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery.

BENEFITS

• health
• vision
• dental insurance
• flexible spending accounts
• health savings accounts
• retirement savings plans
• life
• disability insurance programs
• paid and unpaid time away from work

COMPENSATION

In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $27.79 - $32.69231

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”

About Cushman & Wakefield Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for occupiers and investors with approximately 53,000 employees in over 350 offices and nearly 60 countries. In 2025, the firm reported revenue of $10.3 billion across its core service lines of services, Leasing, Capital markets, and Valuation and other. Built around the belief that Better never settles, the firm receives numerous industry and business accolades for its award-winning culture. For additional information, visit www.cushmanwakefield.com