Property Administrator

Prometheus Real Estate Group; Walnut Creek (CA); On-site; USD 45,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Company-paid plans

401(k) with employer matching

Rewards program

Vacation days

Anniversary vacation

Sick leave

Paid holidays

Volunteer time

Housing discounts

Tuition reimbursement

Referral bonus

Job summary

Prometheus Real Estate Group in Walnut Creek, CA, is seeking a detail-oriented Property Administrator to oversee the California Walnut Creek Commercial Real Estate Management Office. You will manage daily office operations, tenant relations, and financial transactions across the commercial portfolio.

The role requires strong communication, Excel and basic accounting skills, plus the ability to coordinate policies and events to support the Commercial team.

Qualifications

• High school diploma or GED; bachelor's preferred.
• 2+ years in an office administration role; property administrator preferred.
• Minimum 1–2 years in residential or commercial property management.
• 1 year of AR/AP, invoicing and billing experience.

Responsibilities

• Oversee daily office operations and act as first point of contact for tenants, visitors, vendors and employees.
• Oversee invoices, code accounts payable and review accounts receivable; prepare and review contracts; prepare reports.
• Oversee rent billing, review operating expenses, maintain insurance and monitor budget variance.

Skills

Daily Operations

Financial & Accounting Responsibility

Office Management

Education

High school diploma or GED

Bachelor's degree preferred

2+ years in office administration

Property management experience 1–2 years

Accounts receivable/payable experience

Tools

Microsoft Office

Excel

Job description

About Prometheus

Founded in 1965, Prometheus is the largest privately held owner of apartments in the San Francisco Bay Area, with a portfolio of over 13,000 apartments in the Silicon Valley, Portland, and Seattle regions. We invest in real estate long-term and the focus on enduring quality drives every element of what we do - from our selection of locations to design decisions, reinvestments into our Neighborhoods and our operating strategy.

About Prometheus

Founded in 1965, Prometheus is the largest privately held owner of apartments in the San Francisco Bay Area, with a portfolio of over 13,000 apartments in the Silicon Valley, Portland, and Seattle regions. We invest in real estate long-term and the focus on enduring quality drives every element of what we do - from our selection of locations to design decisions, reinvestments into our Neighborhoods and our operating strategy. We are proud to be a Certified B Corporation, part of a group of companies that meets the highest standards for using business as a force for good. We have more than 500 Prometheans, and have a home office in San Mateo, with satellite offices in Portland, Oregon, and in the Bay Area. We are a vertically integrated company with four main core competencies in-house: acquisitions/investments, development, value-add renovations, and operations/property management. Prometheus has a long history of award-winning approaches to what we do, receiving over 100 awards for design and excellence including Fortune Magazine’s list of 100 Best Small & Medium Companies, the 100 Best Workplaces for Women and Best Places to Work in the Bay Area.

OUR PURPOSE

We are focused on Good Living for the Greater Good. This means providing a true sense of home and belonging for our Neighbors, Clients and Prometheans and giving our time and resources to bring positive change locally and beyond. It also means supporting you in your career goals with the very best working experience, and that starts with us having fun in the work we do together.

YOUR ROLE AND IMPACT

Our Commercial team is looking for a Property Administrator to oversee our California Walnut Creek Commercial Real Estate Management Office. This role requires someone who is detail oriented, a great multitasker and an excellent communicator. The Property Administrator will be responsible for overseeing the daily office operations, financial transactions across the commercial portfolio, and more. A few specific skills and traits that we are looking for are:

• Daily Operations - As the first point of contact for tenants, visitors, vendors, and employees you take it upon yourself to provide a seamless customer experience. From answering phones, to supporting an emergency service request or welcoming a new tenant, you communicate quickly, clearly and professionally making everyone around you feel ridiculously cared for.
• Financial and Accounting Responsibility – This role is detailed oriented and requires basic math skills, working knowledge of excel and an understanding of fundamental accounting principles. As the Property Administrator, you will oversee office invoices, code accounts payable and review accounts receivable, prepare and review contracts, and prepare various reports. You will also oversee accurate rent billing, review operating expenses, maintain insurance policies, and monitor budgets for accuracy and variance.
• Office Management – Not only are you responsible for the overall operations, coordination, and organization of the commercial office, you will also oversee updating the department's policies and procedures as well as creating a fun office team environment. Whether it is ordering supplies or planning a team event, the team can count on you to tackle these administrative tasks to support the Commercial team.

Job Qualifications

• Education & Experience - High school diploma or general education degree (GED) required. Bachelor's degree is preferred. Minimum of two (2) years in an office administration role and experience as a property administrator is preferred. Minimum of one to two years in residential or commercial property management. Minimum of one year of accounts receivable, accounts payable, invoicing, and billing experience.
• Core Competencies - Ability to focus and maintain attention to performance of tasks and to work and complete assignments on time despite frequent stressful, emergency, critical or unusual interruptions. Effective written communication, active listening, and verbal articulation in is required.
• Technical Competencies - Microsoft Office; Strong math and Excel skills are required. Basic accounting experience is preferred, with the ability to review and understand ledgers.
• Your Cultural Traits - Although we’re a highly dispersed organization by the nature of our business, our Prometheans are strongly united by our Purpose, Mission and our Cultural Traits. These are the defining characteristics of a Promethean: Team Oriented, Communicator, Entrepreneurial, Passionate, Self-Starter, Creative, Principled, and Brand Ambassador.

Compensation And Benefits

We offer a variety of benefits that take compensation well beyond a paycheck. This includes traditional benefits and benefits you might not expect or know about. The provided salary range is based on a number of factors, including location, job-related skills, experience and qualifications.

Compensation

• Pay Range: $33.50 to $42.00 per hour
• Discretionary Annual Bonus Plan

Benefits & Perks

• Medical; Vision; Dental:100% Company-paid plans (including eligible dependents) and affordable buy-up options
• Life Insurance; Accidental Death & Dismemberment Insurance; Long Term Disability
• Behavioral Health Program Accessible 24/7
• Tax-Free Flexible Spending Accounts
• 401(K) Retirement Plan with Employer Matching
• Recognition & Rewards Program (Torch)
• Vacation: 10 days per year with accrual increasing over time
• Anniversary Vacation: 40-hour Vacation Granted at Tenured Milestones
• Sick Leave: 9 days per year
• 12 paid holidays, including your birthday!
• Paid Volunteer Time
• Tenure-based Housing discounts
• Educational Assistance, Tuition Reimbursement
• Referral Bonus

Learn more about these and other perks of being a Promethean by exploring our full Benefits Guide

Prometheus is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you'd like more information about your EEO rights as an applicant under Federal Employment Laws, please check out these FMLA, EEO, and EPPA pages.