Property Administrator

Ross Stores; Dublin (CA); On-site; USD 37,000 - 56,000; Full time

Job summary

Ross Stores in Dublin, CA is seeking a Property Management/Lease Administration professional to enforce lease provisions and manage maintenance obligations for shopping center properties. The role includes coordinating with landlords, reviewing leases, and issuing notices.

The ideal candidate has a Bachelor's degree or equivalent property management experience, 2+ years in lease administration, and strong negotiation, communication, and organizational skills.

Qualifications

• Bachelor's degree or equivalent Property Management experience in a retail environment preferred.
• 2+ years Property Management/Lease Administration experience.
• Ability to understand legal terminology and interpret Lease clauses; ability to argue terms and interpretations.

Responsibilities

• Contact Landlord regarding maintenance and repair issues related to the building and common areas in the shopping center that are Landlord's responsibility under the Lease and monitor the progress.
• Coordinate shopping center projects with Landlord and, if applicable, obtain Real Estate approval.
• Review each lease and/or amendments to determine what steps are necessary.
• Provide feedback to the Facility Coordinators whether or not the repair or replace is a responsibility under the Lease.
• Provide legal notice letters and casualty letters applicable to the Lease language for the specific repair requirements.
• Interact with Landlords to facilitate repairs/replacements under the Lease and explain provisions as needed.
• Set timely deadlines for self-help rights as described in the lease under the approval of the Property Management Director and VP of Property Management.
• Monitor and collect reimbursements from Landlords for self-help items.
• Update Site Link of those areas under their responsibility with proper legal documentation.
• Research information to be provided to Real Estate Law, by Property Management for Estoppels and Waivers.
• Other various projects and assignments as required by department.

Skills

Lease administration

Property management

Negotiation skills

Verbal & written communication

Organization & multi-tasking

Legal terminology

Education

Bachelor's degree or equivalent Property Management experience

Tools

Microsoft Word

Microsoft Excel

Job description

Our values start with our people, join a team that values you!

Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.

• Success. Our winning team pursues excellence while learning and evolving
• Career growth. We develop industry leading talent because Ross grows when our people grow
• Teamwork. We work together to solve the hard problems and find the right solution
• Our commitment to Diversity, Equality & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2025 revenues of $22.8 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.

GENERAL PURPOSE:

To accurately and timely enforce all lease provisions of lease agreements by and between Ross and its Landlords pertaining to repair and maintenance obligations. Review, verify and update maintenance and repair responsibilities information in pdSiteLink.

The base pay range for this role is $27.02 to $40.34. The base pay range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.

ESSENTIAL FUNCTIONS:

• Contact Landlord regarding maintenance and repair issues related to the building and common areas in the shopping center that are Landlord's responsibility under the Lease and monitor the progress.
• Coordinate shopping center projects with Landlord and, if applicable, obtain Real Estate approval.
• Review each lease and/or amendments to determine what steps are necessary.
• Provide feedback to the Facility Coordinators whether or not the repair or replace is a responsibility under the Lease.
• Provide legal notice letters and casualty letters applicable to the Lease language for the specific repair requirements.
• Interact with Landlords in order to facilitate the repairs/replacements are completed timely under the Lease, and walk them through the provisions, if necessary.
• Set timely deadlines for self-help rights as described in the lease under the approval of the Property Management Director and Vice President of Property Management.
• Monitor and collect reimbursements from Landlords for self-help items.
• Update Site Link of those areas under their responsibility, including understanding and obtaining the proper legal documentation to support such changes.
• Research information to be provided to Real Estate Law, by Property Management for Estoppels and Waivers.
• Other various projects and assignments as required by department.

COMPETENCIES:

People

• Collaboration

Self

• Leading by Example
• Communicates Effectively
• Ensures Accountability and Execution
• Manages Conflict

Business

• Plans, Aligns and Prioritizes

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

• Bachelor's degree or equivalent Property Management experience in a retail environment preferred.
• 2+ years Property Management/Lease Administration experience.
• Must have an ability to understand legal terminology and interpret Lease clauses; and demonstrate an ability to successfully argue those terms and interpretations.
• Must have excellent verbal and written communication skills.
• Must have good negotiations skills.
• Must have excellent organizational skills and be detailed oriented.
• Must be multi-task oriented.
• Must be able to meet multiple monthly deadlines.
• Must have strong Word and Excel skills.

PHYSICAL REQUIREMENTS/ADA:

Job requires ability to work in an office environment, primarily on a computer.

Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.

Consistent timeliness and regular attendance.

Vision requirements: Ability to see information in print and/or electronically.

This position may be performed remotely anywhere within the United States.

Some travel may be required. #LI-Remote

SUPERVISORY RESPONSIBILITIES:

None

DISCLAIMER:

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.