Project Support Specialist

Motorola Solutions; Schaumburg (IL); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Incentive Bonus Plans

Medical, Dental, Vision benefits

401K with Company Match

10 Paid Holidays

Generous Paid Time Off Packages

Employee Stock Purchase Plan

Paid Parental & Family Leave

Job summary

Motorola Solutions in Schaumburg, IL is seeking a Project Support Specialist to assist MCN SDI project managers across the US and Canada with administrative, procurement, and workflow tasks. You will process orders, coordinate with vendors, and track compliance to keep projects on schedule.

This role requires experience with Coupa, iProcurement, Kissflow, and Google Workspace, with a target base salary range of $58,000 to $65,000. Travel is under 25%; relocation is not provided.

Qualifications

• Experience with procurement systems and purchase order processes.
• Ability to coordinate with project managers and suppliers.
• Proficient use of Google Workspace for collaboration and reporting.

Responsibilities

• Provide administrative and procurement support to MCN SDI project managers across the US and Canada.
• Create purchase orders and process urgent equipment orders.
• Assist with Return Material Authorization (RMA) and change orders; monitor shipments and schedules.
• Manage accounts payable tasks related to purchase orders and supplier communications.
• Ensure EHS compliance information is communicated to suppliers and track updates.

Skills

Vendor coordination

Project coordination

Communication

Tools

Coupa - Easy Buy

iProcurement

Kissflow

Google Workspace

Job description

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We're a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that's critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.

Department Overview

The role of the NA MCN Project Support Specialist is to provide support to the MCN SDI project managers across the US territories including Commercial/Enterprise and Federal as well as Canada.

Job Description

The Project Support Specialist supports a team of dedicated project managers, engineers, and technicians by executing key administrative, procurement, and workflow tasks. This role assists field project managers with order processing, vendor communication, compliance tracking, and administrative operations to ensure successful project implementation.

Key Responsibilities

• Administrative & Procurement Support:
  • Create purchase order requisitions for project implementation services.
  • Process urgent equipment order requests (risk expenditures).
  • Assist project managers with the Return Material Authorization (RMA) process.
  • Submit equipment change orders and expedites, following up with the order management team to ensure timely shipments and maintain implementation schedules.
  • Manage accounts payable tasks associated with purchase orders, serving as a point of contact between project managers and suppliers.
• Compliance & Logistics:
  • Ensure Environment, Health, and Safety (EHS) compliance is met per supplier standards and communicate required updates to suppliers.
  • Obtain tracking information for lost or misplaced equipment.
• Process Improvement & Training:
  • Work with the Kissflow team to develop, test, and refine transaction workflow processes to improve ease of use for project managers.
  • Join team calls to provide instruction and guidance to project managers when new processes are implemented.

• Required Knowledge & Skills:
  • Coupa - Easy Buy
  • iProcurement
  • Kissflow
  • Google Workspace

Target Base Salary Range: $58,000 - $65,000 USD

Consistent with Motorola Solutions values and applicable law, we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate.

Basic Requirements

• Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position.

Travel Requirements

Under 25%

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

Yes

Our U.S.Benefitsinclude:

• Incentive Bonus Plans
• Medical, Dental, Visionbenefits
• 401K with Company Match
• 10 Paid Holidays
• GenerousPaidTime Off Packages
• Employee Stock Purchase Plan
• PaidParental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you'd like to join our team but feel that you don't quite meet all of the preferred skills, we'd still love to hear why you think you'd be a great addition to our team.

We're committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete thisReasonable Accommodations Formso we can assist you.