Project Support Specialist

Simpson Thacher & Bartlett LLP; New York (NY); Hybrid; USD 100,000 - 120,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in New York is seeking a Project Support Specialist to help plan, execute, and deliver capital projects across the firm’s portfolio. Working with GREWS, consultants, and vendors, you will help ensure projects stay on time and within budget while aligning with business objectives.

The role supports cross-functional teams, coordinates with technology, tracks budgets, schedules, and documentation, and may offer a hybrid schedule with in-office presence.

Qualifications

• 3-5+ years of project coordination or project management experience.
• Strong organizational and multitasking skills.
• Ability to manage multiple priorities in a fast-paced professional services environment.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Excel, PowerPoint and Word.

Responsibilities

• Maintain active engagement in all phases of projects, including planning, design development, procurement, construction, and closeout.
• Work closely with the GREWS team to ensure integrated project delivery.
• Coordinate with cross-functional workstreams to align infrastructure, AV, security and digital requirements.
• Monitor project plans, budgets, schedules, contracts, financial reporting and status reports.
• Coordinate invoice review and process invoices for payment.
• Facilitate project meetings, prepare agendas, document decisions, and track action items.

Skills

Project coordination

Organization

Multitasking

Communication skills

Education

Bachelor's degree in Architecture/Engineering/Construction Management or related field

Tools

Microsoft Excel

PowerPoint

Word

Job description

About Simpson Thacher & Bartlett

Simpson Thacher & Bartlett is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

Position Summary

The Project Support Specialist supports the planning, execution, and delivery of capital projects across the firm’s portfolio. Working with the Global Real Estate/Workplace Services team (GREWS), consultants, and vendors, the role helps ensure projects are completed on time, within budget, and aligned with business objectives. This role will be located in the New York office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Key Responsibilities

• Maintain active engagement in all phases of projects, including planning, design development, procurement, construction, and closeout.
• Work closely with the broader GREWS team, including leasing, design and operations teams to ensure integrated project delivery.
• Coordinate with cross-functional workstreams, including technology, to ensure alignment of infrastructure, AV, security and digital requirements within projects.
• Monitor project plans, budgets, schedules, contracts, financial reporting and status reports.
• Coordinate project planning, scheduling, and execution activities.
• Coordinate invoice review and process invoices for payment.
• Facilitate project meetings, prepare agendas, document decisions, and track action items.
• Identify project risks, issues, and dependencies and escalat[e] where appropriate.
• Coordinate with internal stakeholders, consultants, contractors and external vendors.
• Maintain project documentation, records, and governance materials.
• Assist with data gathering, analysis, reporting and executive presentations.
• Ensure compliance with firm policies, procedures, and design standards.

Education

A bachelor’s degree or equivalent, preferably in Architecture, Engineering, Construction Management, or related field.

Qualifications

• 3-5+ years of project coordination or project management experience.
• Strong organizational and multitasking skills.
• Ability to manage multiple priorities in a fast-paced professional services environment.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Excel, PowerPoint and Word.

Preferred Experience

Preferred Experience in a law firm, corporate real estate, workplace, construction, or professional services environment. Experience managing office buildouts, workplace projects, or capital improvement programs.

Salary Information

NY Only: The estimated base salary range for this position is $100,000 to $120,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position.

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#LI-Hybrid

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Chicago, Dallas, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Singapore, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.