Project Support Specialist

DeAngelis Diamond; Naples (FL); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Top-tier medical insurance

Wellness reimbursement

PTO and paid holidays

Job summary

DeAngelis Diamond is a national construction management firm seeking a Project Support Specialist in Naples, FL. You will coordinate vendors, assist with setup and insurance, and manage approvals and purchase orders to keep project schedules on track.

You will also upload drawings to Procore, build submittal logs, attend onsite meetings, and help gather closeout documentation, while applying SOPs and engaging with project teams and stakeholders.

Qualifications

• Attention to detail and ability to manage multiple tasks.
• Excellent communication with project stakeholders, vendors, and team members.
• Experience with construction-related processes and permitting systems.

Responsibilities

• Acquire information for vendors/subcontractors to maintain project schedules.
• Assist with vendor set-ups and insurance certificates.
• Issue and track Commitments/Purchase Orders per SOPs.
• Serve as Permit Liaison and manage permit submissions.
• Upload drawings/specs to Procore for project use.
• Create submittal logs and attend onsite meetings.
• Coordinate Direct Material Purchases and Direct POs.
• Assemble and collect Closeout Documents.

Skills

Detail-oriented

Excellent communicator

Procore

Box

DocuSign

Bluebeam

Microsoft Office

Reading plans

Education

Associate's Degree in Construction Management or Business Administration

Tools

Procore

Box

DocuSign

Bluebeam

Microsoft Office Suite

Job description

DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company.

We are searching for an outstanding Project Support Specialist to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on!

What You\'ll Be Doing

• Acquiring information for new vendors/subcontractors/suppliers in a timely manner to maintain project schedules, while maintaining a Project Directory within Procore.
• Assisting with new vendor set-ups and insurance certificates.
• Issuing and tracking Commitments/Purchase Orders compliant with DD SOPs.
• Developing relationships with local municipalities as the designated Permit Liaison for each project.
• Responsible for submitting and tracking all permits.
• Uploading Drawings and Specifications to Procore for use by Project Team.
• Aiding with the creation of Submittal Logs.
• Attending onsite meetings to assist Project Team as needed.
• Establishing and tracking Direct Material Purchases and Direct Purchase Orders.
• Working closely with the project team to assemble and collect all Closeout Documents.
• Coordinating and maintaining job-specific resources i.e. jobsite trailer supplies, and plans.
• Managing organized working files within Procore.
• Learning and applying DeAngelis Diamond's SOPs, standard operating procedures, to your work.

What You Need For This Position

• Passion for construction.
• Detail-oriented mindset with a positive "can-do" attitude.
• Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally.
• Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members.
• Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses.
• Entrepreneurial team player who can multitask.
• Proficient computer skills in Microsoft Office Suite, Procore, Box, DocuSign, and Bluebeam.
• Ability to read plans and building specs.
• Familiarity with permitting systems.
• Passionate about learning and applying new technologies, concepts, and innovative solutions.
• 2+ years of experience in a construction-related industry, or have grown through DD's career path leading to this role.
• Associate's Degree in Construction Management or Business Administration preferred.
• Notary Public (within 30 days)
• Procore Certification (within 30 days)
• Strong personal integrity and has the highest ethical standards.
• Able to function in a positive, friendly, high-energy, and collaborative environment.

What's In It For You

• Top-tier market salary & bonus program.
• Team up with other high-performing coworkers.
• Top-notch Medical Insurance
• DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing)
• Wellness reimbursement to assist in your fitness and wellness.
• PTO: 1st year: 8 days; Years 2-5: 18 days; 6-10 Years: 23 days, 11+ Years: 28 days
• Additional Time Off: 10 Paid Holidays, and your birthday off.
• Veterans Day Off for our Veteran Team Members
• Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice.
• Educational Reimbursement Plan
• Team Member Referral Bonus Program
• Maternity & Paternity Care Plans
• American Dream Plan
• Adoption Assistance Program
• Weekly Pay Schedule
• Free Snacks and Drinks
• Costco or Sam’s Club Membership

Drug test, background check, and eligibility to work in the U.S. required.