Project Support Specialist

Flatland Holdings Llc; Hobbs (NM); On-site; USD 38,000 - 58,000; Full time

Job summary

Flatland Holdings Llc in Hobbs, NM is seeking a Project Support Specialist to oversee inbound project materials and collaborate with the projects team and vendors. You will organize freight schedules, verify PO quality, follow up on orders, and support administrative tasks while thriving in a high-volume, deadline-driven environment.

This role requires strong organizational skills, proactive problem solving, and a collaborative mindset to ensure timely delivery and smooth operations across

Qualifications

• 2+ years in PVF material handling in the oil & gas industry.
• Exceptional communication and interpersonal skills.
• Keen attention to detail and problem-solving aptitude.
• Able to proactively address potential issues and work independently.
• Proficient with Excel, Outlook, Netsuite and industry software.

Responsibilities

• Organize and monitor inbound freight schedules and meet deadlines.
• Lead material check-in to ensure PO quality and accuracy of inbound orders.
• Follow up on purchase orders to ensure timing accuracy.
• Collaborate with Projects team to maximize productivity.
• Report updates verbally and in writing to the Projects team.
• Complete administrative tasks such as research and email.
• Assist in vendor returns.

Skills

Exceptional communication

Interpersonal skills

Attention to detail

Problem-solving

Team-player

Leadership potential

Independent work

Tools

Microsoft Excel

Outlook

Netsuite

Industry-specific software

Job description

Project Support Specialist Job SummaryWe are looking for an experienced materials receiving specialist to work collaboratively with our projects team on specific short- and long-term projects. In this role, you will oversee all inbound project materials and communicate with the project coordinators and all necessary vendors. You will need to be highly organized, detailed oriented, self-driven and be able to work independently as well as with a team.Project Support Specialist Roles and ResponsibilitiesOrganize and monitor in bound freight schedules and see that deadlines are met.Lead the effort in material check in to ensure the quality & accuracy of inbound purchase ordersFollow up on purchase orders to ensure the timing accuracyWork collaboratively with the Projects team to maximize productivity.Report updates verbally and in written form to the Projects team.Complete any necessary administrative tasks, such as research and email.Assist in the effort of vendor returnsProject Support Specialist Requirements and Qualifications2+ years in PVF material handling in the oil & gas industryExceptional communication and interpersonal skillsKeen attention to detail and an aptitude for problem-solvingAble to proactively address potential issues.Excellent computer skills, including experience with Microsoft Excel, Outlook and NetsuiteSignificant hands-on experience with industry-specific softwareCollaborative working style and team-player attitude.Positive leadership skills and encouraging personality.Able to work independently with little supervision.Highly motivated with a strong work ethicReliable, trustworthy, and committed to the teams successOutstanding organizational skills and ability to prioritize tasks.Able to thrive in a high-volume, deadline-driven work environment.Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.