Project Support Specialist

Apex Companies, LLC.; Boise (ID); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Company-subsidized medical and dental

401k match

Tuition assistance

Job summary

Apex Companies, LLC. is seeking a Project Support Specialist/Office Administrator in Boise, ID. You will lead project coordination, support administrative tasks, and manage documents, data entry, and invoicing to ensure on-time project delivery.

The role requires 4+ years of relevant experience, GL accounting knowledge, and strong communication. The ideal candidate is highly organized, professional, and comfortable cross-department collaboration across a 2,000+ employee, nationwide firm.

Qualifications

• Bachelor's Degree preferred and 4+ years of relevant experience.
• Experience performing GL accounting and financial reporting.
• Highly organized and strong attention to detail—Independent thinker/self-motivated.
• High degree of professionalism.
• Excellent written and verbal communication skills.
• Proficient with MS Office/Excel (PowerPoint is a plus).
• Familiarity with accounting systems; Deltek Vision experience is highly desired.

Responsibilities

• Lead project coordination and project support tasks.
• Prepare and support project-related administrative tasks.
• Assemble and produce project documents (electronic and hard copies).
• Data entry and database management for samples.
• Track project timelines and deliverables for on-time completion.
• Maintain accurate records and project data in systems and shared platforms.
• Review contracts for accuracy, consistency, and formatting.
• Review project invoices for accuracy and completeness; create invoice cover sheets.
• Analyze project budgets and coordinate with staff on questions or variances.
• Manage office communications and coordinate activities across departments.
• Organize and lead office events and conferences to promote growth.

Skills

Excellent communication

Highly organized

Independent thinker

Professionalism

Attention to detail

Education

Bachelor's degree preferred

Tools

Deltek Vision

MS Office/Excel

PowerPoint

Job description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high-quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.

Project Support Responsibilities

Your Responsibilities as a Project Support Specialist/Office Administrator:

• Take initiative in leading project coordination and project support tasks.
• Prepare and support project-related administrative tasks.
• Assemble and produce project documents (electronic and hard copies).
• Sample management - data entry including database management.
• Assist in tracking project timelines and deliverables to help ensure on-time completion.
• Maintain accurate records, files, and project data in internal systems and shared platforms.
• Familiarity with contracts to review for accuracy, consistency, and formatting.
• Review project invoices for accuracy and completeness.
• Create cover sheets for invoices and submit invoices to clients electronically.
• Analyze project budgets and follow up with staff to address questions, variances, or needed updates.

Office Administrator Responsibilities

• Have a professional, enthusiastic, organized, and communicative presence with office visitors and staff.
• Maintain cleanliness in shared office spaces and coordinate office maintenance promptly with office manager.
• Organize, plan, and lead office events to promote comradery and coordinate with other offices for company events.
• Support communication to help coordinate activities, equipment, and resources across departments.
• Identify opportunities to improve administrative processes and project documentation workflows.
• Read and prioritize office manager emails to support timely follow-up and coordination.
• Plan and set up company participation at conferences and career fairs to support company growth.

What We're Looking For

• Bachelor's Degree preferred and 4+ years of relevant experience.
• Experience performing GL accounting and financial reporting
• Highly organized and strong attention to detail-Independent thinker/self-motivated
• High degree of professionalism.
• Excellent written and verbal communication skills
• Proficient with MS Office/Excel (PowerPoint is a plus)
• Familiarity with one or more accounting operating systems. Deltek Vision experience is highly desired.

Why You'll Love Working For Us

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2,000+ employee national firm with 70+ locations across the US.

Apex Job Title: Project Support Specialist

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [e-mail] or [phone]. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer