Project Specialist, Operations

UL Solutions; United States; Remote; USD 52,000 - 66,000; Full time

Benefits offered by this job

Bonus potential

Healthcare / Vision / Dental insurance

401(k) with match

Retirement savings program (additional

Flexible work arrangements

Paid time off

Job summary

UL Research Institutes is seeking a Project Specialist for a remote role, performing financial data entry, expense tracking, purchase orders, and vendor record maintenance in Workday to support timely, compliant operations.

You will collaborate with internal teams, leaders, and vendors to ensure accurate reporting, documentation, and timely processing of invoices and purchases, contributing to UL's safety science mission.

Responsibilities

• Enter and maintain financial information for expense reports and invoices, ensuring transactions are accurately coded, properly documented, and processed in a timely manner.
• Create purchase orders and coordinate required legal and administrative processes to support vendor engagements and business purchases.
• Set up and maintain records for new vendors in Workday, ensuring required information and documentation are complete and accurate
• Monitor and maintain expense tracking tools, follow up on outstanding submissions, and ensure expense reports are submitted and processed according to established procedures.
• Prepare and submit expense reports on behalf of leaders, ensuring supporting documentation is complete and expenses are accurately recorded.
• Review financial information and identify discrepancies in reporting, timelines, and required documentation, following up as appropriate to support accurate and timely processing.
• Maintain organized financial records and follow applicable organizational policies and procedures related to purchasing, expenses, vendor management, and financial reporting.
• Collaborate and communicate effectively with internal teams, leaders, vendors, and other stakeholders to support accurate and timely financial administration.
• Perform other duties as assigned.

Job description

We have an exciting opportunity for a Project Specialist at UL Research Institutes. This is a remote Opportunity.

UL Research Institutes:

At UL Research Institutes (ULRI) , we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge.

Build a safer, more secure, and sustainable future with us. Join us and work with our Research Experiences & Education teams who conduct the research required to produce that knowledge and put into practice.

IREE:

The Institute for Research Experiences & Education advances UL Research Institutes' public safety mission by bringing ULRI safety science research and UL Standards & Engagement standards to students and educators across the education continuum through open-access platforms and resources shaped by educational research. Embracing a model in which the expertise of educators and researchers inform each other, our institute engages educators and youth in rigorous learning and educational experiences that build awareness, knowledge and skills, and critical thinking so everyone can see themselves as part of the safety sciences.

What you'll learn and achieve:

• Enter and maintain financial information for expense reports and invoices, ensuring transactions are accurately coded, properly documented, and processed in a timely manner.
• Create purchase orders and coordinate required legal and administrative processes to support vendor engagements and business purchases.
• Set up and maintain records for new vendors in Workday, ensuring required information and documentation are complete and accurate
• Monitor and maintain expense tracking tools, follow up on outstanding submissions, and ensure expense reports are submitted and processed according to established procedures.
• Prepare and submit expense reports on behalf of leaders, ensuring supporting documentation is complete and expenses are accurately recorded.
• Review financial information and identify discrepancies in reporting, timelines, and required documentation, following up as appropriate to support accurate and timely processing.
• Maintain organized financial records and follow applicable organizational policies and procedures related to purchasing, expenses, vendor management, and financial reporting.
• Collaborate and communicate effectively with internal teams, leaders, vendors, and other stakeholders to support accurate and timely financial administration.
• Perform other duties as assigned.

What you'll experience working at UL Research Institutes:

We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do.

People : Our people make us special. You'll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today's global challenges require.

Interesting work : Every day is different for us here. We see what's on the horizon and use our expertise to build the foundations of a safer future. You'll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good.

Grow and achieve : We learn, work, and grow together through targeted development, reward, and recognition programs.

Values . Four core values guide our work:

collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive.

Total Rewards:

• All employees at UL Research Institutes are eligible for bonus compensation.
• We offer comprehensive medical, dental, vision, and life insurance plans
• and a generous 401k matching structure of up to 5% of eligible pay.
• Moreover, we invest an additional 4% into your retirement saving fund after your first year of continuous employment.
• Depending on your role, you may be able to discuss flexible working arrangements with your manager.
• We also provide employees with paid time off, including vacation, h