Project Specialist II - Law

Chicago Transit Authority; Chicago (IL); On-site; USD 69,000 - 84,000; Full time

Job summary

Chicago Transit Authority seeks a Project Specialist II to support legal and administrative functions in Chicago, IL. The role involves coordinating litigation responses, organizing records, and analyzing data under limited supervision.

The ideal candidate holds a Bachelor's in a related field and at least two years in admin roles including project management and data analysis. Responsibilities include subpoenas, workflow improvements, and report preparation.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field, plus two years of admin experience including project management and data analysis.
• Detailed knowledge of report preparation methods.
• Detailed knowledge of business analysis standards and processes.
• General knowledge of transit operations.
• Working knowledge of project management methodologies.
• Strong research, analytical, and communication skills.
• Ability to work independently and meet deadlines.

Responsibilities

• Coordinates litigation response activities, including collection and organization of records and supporting documentation.
• Administers subpoenas and other legal requests for information, including tracking, processing, and coordinating responses.
• Develops and administers programs, procedures, goals and objectives. Develops methods to improve workflow and processes.
• Coordinates various projects, special assignments and support activities as assigned.
• Maintains records for the department.
• Conducts studies, analyzes responses and presents findings as assigned.
• Assists in maintaining various computer systems.
• Prepares and processes documents relating to department personnel.
• Responsible for printing and distributing various reports.
• Performs related duties as assigned.

Skills

Project management

Communication skills

Analytical skills

Data analysis

Organizational skills

Attention to detail

Report preparation

Independence

Deadline management

Education

Bachelor's degree in Business Administration/Management or related field

Tools

PC & office software

Job description

Job Description - Project Specialist II - Law (2600007Y)

Job Description

Description

SALARY

$76,442.66

POSITION SUMMARY

Performs various office support activities including special studies and investigations, coordination of litigation response activities, records control and compilation and analyses of data under limited supervision.

Qualifications

PRIMARY RESPONSIBILITIES

• Coordinates litigation response activities, including the collection and organization of records and supporting documentation.
• Responsible for administering subpoenas and other legal requests for information, including tracking, processing, and coordinating responses.
• Assists in developing and administering programs, procedures, goals and objectives. Develops methods to improve workflow and processes.
• Coordinates various projects, special assignments and support activities as assigned.
• Maintains records for the department.
• Conducts studies, analyzes responses and presents findings as assigned.
• Assists in maintaining various computer systems.
• Prepares and processes documents relating to department personnel.
• Responsible for printing and distributing various reports.
• Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

CHALLENGES

• Organizing and analyzing data from numerous and diverse sources.
• Balancing and prioritizing projects with competing levels of importance.

EDUCATION/EXPERIENCE REQUIREMENTS

• Bachelor's degree in Business Administration, Management, or a related field, plus two (2) years of experience in an administrative position including project management, report preparation, and/or data analysis, or an equivalent combination of education and experience.

PHYSICAL REQUIREMENTS

• Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.
• Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE, SKILLS, AND ABILITIES

• Detailed knowledge of report preparation methods.
• Detailed knowledge of business analysis standards and processes.
• General knowledge of transit operations.
• Working knowledge of project management methodologies.
• Good research and analytical skills.
• Good verbal and written communication skills.
• Good organizational and attention to detail skills.
• Ability to prepare and maintain accurate logs, records, and reports.
• Ability to maintain effective working relationships with staff at all levels of the organization.
• Ability to represent the Authority with the highest level of professionalism.
• Ability to prepare detailed analytical reports and report findings in a clear and concise manner.
• Ability to work independently without supervision.
• Ability to manage and meet assigned deadlines.

WORKING CONDITIONS

• General office environment.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

• Standard office equipment.
• Personal Computer and related software.

Additional Details Employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts.

Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.

Applicants, if hired,must comply with CTA's residency ordinance.

CTA IS AN EQUAL OPPORTUNITY EMPLOYER

No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact [e-mail] prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.

During the hiring process, CTA's Human Resources department will contact candidates with next steps . Failure to respond to these correspondences in a timely fashion may result in your application being closed out for non-responsiveness.