Project Specialist (Assistant Project Manager)

Johnson-Control; Fort Belvoir (VA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Benefits on day one

Paid time off and holidays

Job summary

Johnson Controls seeks a Project Specialist (Assistant PM) to support HVAC maintenance and BAS projects at Fort Belvoir, VA. You will assist with planning, documentation, submittals, and subcontractor coordination, ensuring compliance with contracts and base security.

You will lead project activities under the Senior PM, help forecast revenue and costs, and drive timely closeout with a focus on quality and safety. A PMP and security eligibility are preferred.

Qualifications

• Must have direct management experience leading trades teams in construction or maintenance.
• Strong verbal and written communication skills; able to explain technical material to non-technical audiences.
• Proficient with PC, Microsoft Office Suite, and Windows.
• Ability to obtain and maintain required security badges/clearances.

Responsibilities

• Support planning, execution, and control of HVAC maintenance and service projects across base facilities.
• Lead daily activities and document generation/tracking on assigned projects.
• Coordinate subcontractor activities, including scheduling, terms, and billing support, with JCFS Procurement team.
• Manage materials selection, ordering, scheduling, and delivery; assist in bid processes when required.
• Prepare and deliver closeout documentation in line with contract requirements and JCFS standards.
• Track submittals, review for completeness, and maintain a submittal log.

Skills

Team leadership

Communication

MS Office

Security clearance eligibility

Education

Bachelor’s degree in Engineering/Construction Management or related field

PMP certification

Tools

Microsoft Project

Job description

We are seeking a Project Specialist (Assistant PM) to join our federal team supporting our client located at Fort Belvoir, VA.

At Johnson Controls, we support our nation’s most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.

Pay range: $90,000 - $110,000. Negotiable based on experience.

Benefits

• Eligible for benefits on first day of employment
• 3 weeks of paid vacation, 5 sick days, 3 floating holidays, and 10 standard holidays per calendar year (6.5 weeks in total)

As a Project Specialist (Assistant PM), you will:

• Under general supervision from the Senior Project Manager, support the planning, execution, and control of HVAC maintenance and service projects across mechanical equipment and BAS systems throughout the base.
• Act as one of the primary leaders supporting daily activities and document generation/tracking on assigned projects.
• Evaluate the contractual scope of work and assist with preparing and approving submittals, technical responses to client RFQs/RFPs. Support communication of both technical and business issues to clients.
• Coordinate mechanical and electrical subcontractor activities, including scope alignment, scheduling, terms and conditions, and billing support. Work closely with the JCFS Procurement team to obtain vendor pricing and material availability.
• Manage the selection, ordering, scheduling, and delivery of project materials; assist in competitive bid processes when required.
• Prepare, organize, and deliver closeout documentation packages in accordance with contract requirements and JCFS standards.
• Collect submittals from subcontractors, verify completeness and accuracy, distribute to designers/clients for review, and maintain a detailed submittal log tracking submissions, approvals, and revisions.
• Coordinate and track site access for technicians, subcontractors, and visitors, ensuring compliance with base security protocols.
• Assist in creating, updating, and maintaining project schedules; monitor progress, key milestones, and potential risks to ensure alignment with project plans.
• Ensure technicians, mechanics, and subcontractors adhere to established installation, maintenance, and service standards. Provide detailed documentation describing services performed and completion criteria for customer communication.
• Support control technicians in device loading, verification, and commissioning activities. Validate full system functionality, assist in troubleshooting with subcontractors and other trades, and deliver accurate as‑built and commissioning documentation.
• Assist in preparing accurate and timely project billings to the client.
• Monitor project financials by reviewing reports and schedules; proactively identify potential issues and communicate project status to management. Support monthly forecasting of revenue, costs, and gross margin.
• Ensure project document controls and all deliverables meet contractual requirements and JCFS standards.
• Develop and maintain strong long‑term relationships with contractors, clients, consultants, and subcontractors. Regularly attend job progress meetings and actively support coordination across all project stakeholders.

Required Qualifications:

• Direct management and/or experience leading trades related teams within the construction or maintenance industry; preferably with HVAC controls or building automation systems (BAS) projects
• Demonstrated verbal and written communication skills. Must have the ability to communicate technical material to a non-technical audience
• Proficiency with personal computer, Microsoft Office Suite (Word, Excel, PowerPoint, Project, etc.), and general Windows environment
• The ability to obtain and maintain required security badges and clearances. (This involves a background/character, criminal history, employment, and credit check.)

Preferred Qualifications:

• Proficiency working with the submittal process
• Experience working with HVAC control systems with understanding of Building Automation Systems (BAS) concepts
• Experience reading and interpreting government contracts. Prior experience supporting military or government sites highly preferred
• Proficient in Project Management software and financial accounting systems. Experience working with Microsoft Project preferred

Preferred Education:

• Bachelor’s Degree in Engineering, Construction Management, or a related field, or equivalent work-related experience
• PMP certification

Who We Are

At Johnson Controls (NYSE:JCI), we are One Team working collaboratively to create purposeful solutions that make a difference in the world. We are a Fortune 500 company with more than 100,000 employees worldwide offering the world’s largest portfolio of building technology products, solutions and services. As a member of our Federal Systems team, your work matters. We value and recognize your contributions and want to help you succeed. We invest in our employees, provide opportunities for growth and advancement, and foster a culture of inclusion and respect.

At Johnson Controls (NYSE:JCI), we are One Team working collaboratively to create purposeful solutions that make a difference in the world. We are a Fortune 500 company with more than 100,000 employees worldwide offering the world’s largest portfolio of building technology products, solutions and services. As a member of our Federal Systems team, your work matters. We value and recognize your contributions and want to help you succeed. We invest in our employees, provide opportunities for growth and advancement, and foster a culture of inclusion and respect.

To learn more about who we are and what we do, please check out our Take a Journey video.

Recently, Johnson Controls has been recognized by several organizations for leadership in Environment, Sustainability and Governance, as well as innovations in smart building platforms:

• Named to FORTUNE’s “Most Admired Companies” List
• Corporate Knights Global 100 Most Sustainable Corporations in the World
• Named to Forbes Net Zero Leaders list
• CDP 2023 Climate Change 'A List'
• Ranked 67 on the Drucker Institute’s list of best-managed companies in America
• Forbes Best Employers for Diversity
• Newsweek America’s Greatest Workplaces for Diversity
• Ethisphere 2024 World's Most Ethical Companies list for the 17th time
• Newsweek America’s Greatest Workplaces for Women in 2024
• Named to Newsweek America’s Greatest Workplaces for Veterans 2024 / 2025 listing
• Named to Forbes America’s Best Employers for Veterans 2024
• Named one of the top military friendly employers by military.com

Johnson Controls is an equal employment opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit www.johnsoncontrols.com/careers

Division: JCFS (Johnson Controls Federal Systems)

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