Project Specialist

STV; Washington (District of Columbia); On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) Plan

Paid Time Off

Job summary

STV is seeking a Project Specialist to support project managers and technical teams across Virginia, DC, and surrounding regions. The role focuses on coordinating documents, organizing files, and assisting with project controls while maintaining a proactive, organized approach.

The ideal candidate will have 1–3 years in project coordination or related roles, a Bachelor’s degree or equivalent, and strong MS Office skills. Hybrid opportunities exist in Richmond or nearby offices.

Qualifications

• 1-3 years of related project coordination, administrative, or project support experience preferred.
• Bachelor’s degree or equivalent certification/background in Engineering Technology, Architecture, Planning, Business Administration, Accounting, Construction Management, Project Management, or related field.
• Working knowledge of Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong written communication skills and the ability to work well with project managers, technical staff, clients, and partners.
• Strong organizational, analytical, and problem-solving skills with a high attention to detail.

Responsibilities

• Create and maintain project correspondence, files, and key project documents, including PM plans and manuals.
• Coordinate project documentation and deliverables by gathering input from technical disciplines and preparing cohesive final documents.
• Support subconsultant coordination by preparing, reviewing, and organizing agreements and insurance docs.
• Coordinate communication with stakeholders, permitting agencies, internal teams, and construction-phase partners.
• Schedule meetings, manage logistics, prepare agendas, capture notes, and track action items.
• Assist with project controls, including schedules, cost tracking, earned value, and related admin tasks.
• Support project closeout and knowledge management by reviewing docs and organizing information.
• Provide limited office support, including supply coordination and event logistics.

Skills

Project coordination

Time management

Communication skills

Multitasking

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

DocuSign

Bluebeam Revu

Adobe

Bentley ProjectWise

Microsoft Project

Job description

STV is seeking a Project Specialist to join our growing team in Richmond or Virginia Beach, VA. We will also consider highly qualified candidates in our Fairfax, VA or Washington, DC offices. This is a great opportunity for an organized, proactive professional who enjoys supporting project teams, keeping details on track, and helping deliver meaningful infrastructure projects across Virginia, DC, and the region. In this role, you will partner closely with Project Managers and technical teams to manage project documents, coordinate deliverables, organize files, support project controls, and help ensure our work moves forward efficiently. The ideal candidate is comfortable working independently, takes initiative, and can manage multiple priorities while staying collaborative and solutions focused.

What You’ll Do

As a Project Specialist, you will support Project Managers and Senior Project Managers with a wide range of project coordination, documentation, and administrative activities, including:

• Create and maintain project correspondence, files, and key project documents, including Project Management Plans, Project Manuals, Health & Safety Plans, and Project Quality Plans.
• Coordinate project documentation and deliverables by gathering input from technical disciplines, formatting materials, and helping prepare cohesive final documents such as drawings, specifications, calculations, and reports.
• Support subconsultant coordination by preparing, reviewing, and organizing agreements, certificates of insurance, closeout documentation, and scope-completion materials.
• Coordinate communication with stakeholders, permitting agencies, internal teams, and construction-phase partners, including logging and distributing submittals, shop drawings, and RFIs.
• Schedule meetings, manage logistics, prepare agendas, capture meeting notes, and track action items.
• Assist with project controls, including schedules, cost tracking, earned value, estimates to complete, quality documentation, reporting, and related administrative support such as expense reports, timecards, project codes, and time transfers.
• Support project closeout and knowledge management by reviewing documentation for completeness, preparing materials for final archiving, and organizing project information for STV's knowledge management system.
• Provide limited office support as needed, including supply coordination, mail, office event logistics, and other business-related administrative needs.

What You’ll Bring

• 1-3 years of related project coordination, administrative, or project support experience preferred, ideally within an architecture, engineering, construction, or professional services environment.
• Bachelor’s degree or equivalent certification/related background in Engineering Technology, Architecture, Planning, Business Administration, Accounting, Construction Management, Project Management, or a related field.
• Working knowledge of Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong written communication skills and the ability to work well with project managers, technical staff, clients, and partners.
• Strong organizational, analytical, and problem-solving skills with a high attention to detail.
• Ability to collaborate with multidisciplinary teams and manage competing priorities in a deadline-driven environment.
• Excellent time management skills and a proactive approach to keeping work organized and moving forward.
• A self-starter mindset with the confidence to ask questions, learn quickly, and take ownership of assigned tasks.
• Familiarity with tools such as DocuSign, Bluebeam Revu, Adobe, Bentley ProjectWise, and/or Microsoft Project is a plus.

Why STV

At STV, you'll be part of a team that values collaboration, ownership, and continuous learning. We offer the opportunity to contribute to meaningful transportation and infrastructure projects that improve communities while working alongside experienced project managers, engineers, planners, and technical professionals who are invested in your growth. This role is a strong fit for someone who enjoys being at the center of project activity, keeping teams organized, and building a career with a company that supports professional development and long-term opportunity.

This position is not eligible for sponsorship.

Compensation Range

$55,267.00 - $62,803.00

STV offers the following benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off
• Paid Holidays
• Back-Up Dependent Care
• Parental Leave
• Continuing Education Program
• Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV's good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

Not sure this role is the perfect match? We encourage you to apply if STV's work and values resonate with you. We know great candidates don't always meet every qualification, and research shows women and people of color are less likely to apply unless they do. At STV, we believe strong talent comes from a wide range of backgrounds, and your skills and experience may align with this or another opportunity as we continue to grow.