Project Site Administrative Assistant

PCL; Colcord (OK); On-site; USD 32,000 - 52,000; Full time

Job summary

PCL Solar Constructors USA Inc. is seeking a Project Site Administrative Assistant in Colcord, Oklahoma, with opportunities to support multiple project sites. The role focuses on administrative tasks, calendar management, travel arrangements, and maintaining project documentation.

Ideal candidates will have a high school diploma, 3 years of administrative experience, and strong communication skills. Travel to project sites will be required as needed, with per-diem considerations based on

Qualifications

• High school diploma.
• Associates or bachelor’s degree in office administration or certificate is an asset.
• 3 years of administrative assistant experience.
• Excellent verbal, written and interpersonal communication skills.
• Ability to prioritize tasks and adapt to change.
• Ability to handle confidential information with discretion.
• Ability to manage difficult situations calmly under pressure.
• Ability to develop and maintain stakeholder relationships.
• Ability to create, edit, proofread and format documents/presentations.
• Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe and OneNote.

Responsibilities

• Supports day-to-day operations by performing administrative tasks for manager, department, or team.
• Tracks workforce rosters, site access, training certifications, and compliance records.
• Supports timesheet collection, payroll processing, and labor reporting activities.
• Develops and maintains customer-focused relationships with all stakeholders.
• Answers telephone calls and messages for manager, department, or team members.
• Ensures project documents are controlled and compliant through filing, editing and reports.
• Manages email and calendars on behalf of others.
• Assists with planning meetings and events, including catering, locations and information distribution.
• Arranges travel, hotel, and car reservations and prepares travel itineraries.
• Orders office supplies for department as requested.
• Supports mail distribution and courier requests.
• Greets visitors and directs them to meeting rooms and employees.

Skills

Verbal communication

Written communication

Interpersonal skills

Discretion

Stakeholder management

Document editing

Meetings planning

Travel arrangement

Time management

Education

High school diploma

Associates or bachelor’s degree in office administration (asset)

Tools

Word

Outlook

PowerPoint

Excel

Adobe

OneNote

Job description

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The future you want is within reach. Lets build it together.

At PCL Solar Constructors USA Inc., part of the PCL Family of Companies (PCL), we dont just build projects-we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.

We re a team of builders who care deeply about what we create and who we build it with. That includes you. We are not only investing in what s next in construction, we are investing in what s next for your career.

Travel is required as this position may be located at one of our projects with locations including: Texas, Oklahoma, Georgia, Kentucky, Ohio, Washington and other states. Per-diem is available to help cover temporary living expenses for candidates who meet the eligibility criteria. Depending on project availability, once your time on this project ends, you may be transferred to the next project in a different state.

As a Project Site Administrative Assistant for PCL Solar Constructors USA Inc. in Colcord, Oklahoma, Eunice, Louisiana, youll have the opportunity to be the backbone of our construction sites. Join us as a Project Site Administrative Assistant and keep every detail on track from the ground up.

Why Choose PCL?

Choose a career with rewards that matter. PCL's total rewards are designed to support your growth, well-being and future success- because when you succeed, we all do.

Our offerings could include:

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• 401(k) with company match
• Industry-leading medical, dental and vision benefits
• Prescription drug coverage and telemedicine services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• HSA or FSA for healthcare, dependent care and transportation
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCL's College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Here s how a Project Site Administrative Assistant for PCL Solar Constructors USA Inc. within Solar USA contributes to our team:

• Supports day-to-day operations by performing administrative tasks for manager, department, or team.
• Track workforce rosters, site access, training certifications, and compliance records.
• Support timesheet collection, payroll processing, and labor reporting activities.
• Develops and maintains customer-focused relationships with all stakeholders.
• Answers telephone calls and takes messages for manager, department, or team members.
• Ensures appropriate project document control and compliance through filing, composing, and editing documents and reports.
• Manages email and calendars on behalf of others.
• Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Arranges travel, hotel, and car reservations and preparing travel itinerary.
• Orders office supplies for department as requested.
• Supports mail distribution and courier requests.
• Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.

Qualifications

• High school diploma.
• Associates or bachelor's degree, diploma or certificate in office administration program considered an asset.
• 3 years of experience as an administrative assistant.
• Excellent verbal, written and interpersonal communication skills.
• Ability to prioritize tasks and adapt to change.
• Ability to act with discretion when handling confidential information.
• Ability to effectively handle difficult situations and remain calm under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.

At PCL Solar Constructors USA Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyone's needs are different, if you require accommodation during the application process, please contact [e-mail] and include the position and location of interest.

Company: PCL Solar Constructors USA Inc.

Primary Location: Colcord, Oklahoma, Eunice, Louisiana

Job Title: Project Site Administrative Assistant