Project Services Coordinator

Egis in the U.S.; Dallas (TX); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

401(k) match

Paid time off

Flexible work arrangements

Education assistance

Job summary

Egis is seeking an organized Administrative Assistant to support project teams across transportation and infrastructure projects. You will manage correspondence, prepare bid materials, coordinate document reproduction, and ensure accuracy of specifications.

Join a collaborative team within a global engineering firm that values initiative, attention to detail, and strong communication. This role offers hybrid/work flexibility where business needs allow and opportunities for growth.

Qualifications

• Administrative support experience in AEC/engineering environment is preferred.
• Proficiency with MS Office and Adobe Acrobat or Bluebeam required.
• Ability to edit documents and prepare addenda or bid materials as needed.
• Strong organizational and planning abilities with attention to detail.

Responsibilities

• Prepare general correspondence (letters, memos, minutes, bid tabs, cost estimates, agendas).
• Support engineering staff with contract documents, bidding, and grant applications.
• Proofread documents for grammar, punctuation, and completeness; ensure accuracy.
• Organize reproduction and assembly of complex reports; gather information from sources.
• Make redlined changes to specifications; assist engineers with addenda.
• Update in-house project libraries and FAA library changes.
• Submit notices and advertisements; maintain electronic filing systems.
• Provide administrative support to project teams and manage workload.

Skills

Interpersonal skills

Client relations

Independent judgment

Time management

Written & verbal communication

Organizational skills

Creativity/improvement

Education

High School Diploma or equivalent

2 years college preferred

Tools

Deltek Vision

Microsoft Office

Adobe Acrobat/Bluebeam

Job description

Lochner and Egis are entering an exciting new chapter as one organization.

We have combined decades of trusted U.S. engineering expertise with the global reach, technical excellence, and career opportunities of a leading international engineering, consulting, and infrastructure firm. While our name has changed, our commitment to our people, clients, and communities is stronger than ever.

At Egis, every project is an opportunity to create lasting impact. We collaborate with public and private clients to design and deliver innovative transportation, aviation, rail, transit, water, structural, environmental, and infrastructure solutions that connect communities and improve everyday life. Join a team where innovation is encouraged, collaboration is valued, and your work helps build a more sustainable future.

Lochner and Egis are entering an exciting new chapter as one organization.

We have combined decades of trusted U.S. engineering expertise with the global reach, technical excellence, and career opportunities of a leading international engineering, consulting, and infrastructure firm. While our name has changed, our commitment to our people, clients, and communities is stronger than ever.

At Egis, every project is an opportunity to create lasting impact. We collaborate with public and private clients to design and deliver innovative transportation, aviation, rail, transit, water, structural, environmental, and infrastructure solutions that connect communities and improve everyday life. Join a team where innovation is encouraged, collaboration is valued, and your work helps build a more sustainable future.

Job Description

The Impact You'll Make

• Preparation of general correspondence (letters, memoranda, meeting minutes, bid tabs, cost estimates, notes, agendas, etc.)
• Supports engineering staff with contract document edits, project bidding process, grant applications
• Process documents to ensure completeness and accuracy including proofing documents for content, correct grammar and punctuation
• Prepares and organizes the reproduction of documents under instruction from staff, which may include researching and gathering information from various sources to assemble complex reports
• Make redlined changes to specifications
• Assist Engineers in creating addendums
• Make edits to library, master Eng. Design Reports and Final Report Templates
• Update all in house projects with FAA library changes
• Submit for advertisement, DBE Public Notice, Invitation for Bids and Legal Notices or Notices of Contractors Settlement
• Maintain Records, Electronic Filing system
• Assists all staff in all other duties and tasks that are assigned
• Coordinates tasks and provides professional administrative support to one or more project teams.
• Proficient knowledge of general office equipment, Microsoft Office Suite and Adobe Acrobat
• Must be able to prioritize workload independently
• Ability to use independent judgment to perform a wide variety of tasks in a professional manner

Qualifications

The Expertise You'll Bring

• Interpersonal and client relationship skills.
• Ability to work with minimal supervision.
• Utilize independent judgement.
• Initiative to learn new skills and take on new tasks.
• Proficiency in Microsoft Office Suite, and Adobe Acrobat and/or Bluebeam
• Knowledge and experience in Deltek Vision are preferred.
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• A creative mind with an ability to suggest improvements and efficiencies
• Minimum High School Diploma / 2 years of college preferred or greater but would consider equivalent experience within the AEC Industry.

Additional Information

Why You'll Thrive at Egis

At Egis, you'll do more than build your career—you'll help shape the future of infrastructure. As we continue to expand across the United States, we're looking for curious, collaborative professionals who are passionate about solving complex challenges and delivering projects that improve communities and create lasting impact.

Whether you're launching your career or bringing years of experience, you'll have the opportunity to work alongside industry-leading experts, collaborate across disciplines and borders, and contribute to projects that transform the way people live, move, and connect. Here, you'll be empowered to take on meaningful work, develop new skills, and grow your career with the support of a global engineering leader.

What Sets Egis Apart

• Meaningful Projects – Contribute to complex infrastructure projects that strengthen communities and improve quality of life.
• Global Expertise, Local Impact – Collaborate with technical specialists across North America and around the world while delivering solutions that make a difference locally.
• Career Growth – Expand your skills through mentorship, professional development, technical training, and leadership opportunities.
• A Culture of Collaboration – Thrive in an inclusive environment where diverse perspectives are valued, innovation is encouraged, and teamwork drives success.
• Opportunity to Grow with Us – Join a rapidly expanding organization where your ideas, contributions, and career can grow alongside the business.

Total Rewards That Support You

We believe great work starts with supporting our people. That's why Egis offers a comprehensive Total Rewards program designed to promote your health, well-being, financial security, and professional growth, including:

• Competitive medical, dental, and vision coverage
• 401(k) retirement plan with company match
• Paid time off and flexible holiday program
• Flexible work arrangements, including hybrid and remote opportunities where business needs allow
• Life insurance and disability coverage, including maternity leave
• Health Savings Account (HSA) with employer contributions
• Flexible Spending Accounts (FSA) for healthcare and dependent care expenses
• Paid family leave
• Wellness programs supporting physical and mental well-being
• Education assistance, professional development, and continuing learning opportunities
• Employee Assistance Program (EAP)
• Employee discount programs

At Egis, we're committed to creating an environment where talented people can do their best work, continue to grow professionally, and build rewarding, long‑term careers.

Equal Employer

Egis is proudly committed to recruiting and retaining a diverse and inclusive workforce. Egis provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

All positions at Egis require an applicant who has accepted an employment offer to undergo pre‑employment screening. Background checks include SSN/SIN validation, motor vehicle verification, education verification, employment verification, a criminal check, search against global sanctions and government watch lists, and drug tests. All employment offers are contingent upon successful results of the pre‑employment screening.

Privacy Policies

All your information will be kept confidential according to EEO guidelines.