Project Scheduling Specialist

Dowbuilt; Boston (MA); On-site; USD 85,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401(k) with company match

Paid time off

Education/Tuition reimbursement

Job summary

Dowbuilt is seeking a Project Scheduling Specialist to develop and update schedules across the company. You will work closely with the director of scheduling and project teams, providing training and support to ensure timely project delivery.

Responsibilities include coordinating schedule activities, running update meetings, and producing reports. A strong focus on critical path scheduling, collaboration across teams, and contributing to process improvements is essential.

Qualifications

• Undergraduate degree or equivalent professional experience is required.
• High proficiency in MS Project and critical path scheduling methods.
• Ability to collaborate and build relationships with project teams across projects.
• Detail-oriented and proactive problem solver with strong organizational skills.
• Proficiency with MS Office Suite (Outlook, Excel, Word).
• Experience with Smartsheet, Egnyte, Slack and Asana is preferred.

Responsibilities

• Coordinate schedule activities across projects and stakeholders using MS Project Online.
• Run regular update meetings to resolve conflicts and assess risks to schedule and deadlines.
• Produce clear schedule update reports and identify resource needs and risks.
• Understand critical path scheduling and apply scheduling logic to projects.
• Train engineers, managers and superintendents on MS Project and provide troubleshooting support.
• Assist in other scheduling department functions and contribute to SOP development.

Skills

Critical path scheduling

MS Project proficiency

Collaboration with project teams

Detail-oriented

Problem solving

Integrity & positivity

Education

Undergraduate degree in Building Science, Construction Management, Architecture, or a related field

Tools

MS Project

Smartsheet

Egnyte

Slack

Asana

MS Office Suite

Job description

We’re hiring a Project Scheduling Specialist to develop and update project schedules across the company. This position will work closely with the director of scheduling and project teams providing training and support.

WHAT YOU’LL DO

As a project scheduler you'll confidently and professionally represent Dowbuilt, with a positive attitude and customer service driven approach. To succeed in this position, you’ll bring:

• Coordinate schedule activities between various projects and stakeholders. In collaboration with project teams, prepare, monitor and update overall project schedules using MS Project Online, following guidelines and policies.
• Run regular update meetings with project teams to assist and assess conflicts in schedule logic and risks to schedule critical path and deadlines.
• Provide clear and accurate schedule update reports identifying long and short-term resource requirements for projects, Critical Path drivers and risks, work with project teams to ensure proper planning, and to identify scheduling conflicts as well as offer solutions.
• Clear understanding and working knowledge of critical path scheduling.
• Learn and apply scheduling logic, based on construction sequencing of project; use Dowbuilt scheduling templates to incorporate project specific tasks, milestones, project calendars and other schedule constraint controls.
• Develop an understanding of the design process, construction planning and procurement as it relates to the residential market and incorporate these processes into all schedules.
• Integrate subcontractor and supplier schedules, as provided by project teams into master schedules and update regularly.
• Collaborate with Direct of Scheduling, project teams and related stakeholders to develop and capture scheduling and planning best practices for Dowbuilt.
• Train project engineers, project managers and superintendents on MS Project to allow teams to independently update and maintain schedules; provide troubleshooting support.
• Participate in internal project reviews as requested.
• Assist in other scheduling department functions, as needed (including by not limited to developing SOP’s).
• Demonstrate and support a culture of diversity, equity, and inclusion

TRAVEL: Some nationwide travel to job sites may be required. Less than 10% of time.

WHAT YOU NEED TO SUCCEED

To be successful as a Dowbuilt project scheduling specialist, you’ll need:

• Undergraduate degree in Building Science, Construction Management, Architecture, or a related field or equivalent professional experience
• High degree of proficiency in MS Project and critical path scheduling methodology
• Ability to collaborate and build relationships with project teams that transcend a project
• Detail-oriented and proactive problem solver
• Proficiency with MS Office Suite (Outlook, Excel, Word)
• Experience with applications such as Smartsheet, Egnyte, Slack and Asana is preferred
• Demonstrate and support a culture of diversity, equity and inclusion
• Operate with a high level of integrity, positivity, and emotional intelligence

Essential Functions

• Collaborate with project build teams to create, monitor and update project schedules using MS Project software.
• Generate and distribute project schedule update reports identifying controlling issues and risks to project progress.
• Ability to work minimum Monday – Friday, 8:00am – 4:30pm, not including commute time
• Must have reliable transportation to get to/from work and to/from job sites safely and on-time
• Must comply with Dowbuilt’s drug and alcohol policy
• Must be able to pass a criminal background check and drug screen

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The duties of this position require the employee to constantly operate a computer and other office equipment, as well as the ability to remain in a stationary position 50% of the time. The duties of this position also require the employee to frequently communicate with employees and clients, and the employee must be able to exchange accurate information in these situations.

WHAT WE OFFER

We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life:

• Competitive pay commensurate with skills and experience
• 100% paid Medical, Dental, Vision, short-term disability and $50k in basic life insurance for full-time employees– 1st of the month following DOH
• 35% Medical and 30% Dental + Vision coverage for eligible dependents
• 401(k) retirement savings plan with3% employer safe harborcontribution
• 8 paid holidays each year, no waiting period
• Paid Time-Off (PTO) –0.046 hours per 1 hour worked (approx. 12 days for full-time employees) with an increase to this accrual each January with years of serviceup to max of 176 hours/22 days annually
• Annual tool stipendand tool loan policy
• Education/Tuition Reimbursement program
• Opportunities to build for Dowbuilt in other regions, if desired

The base pay range for this position is $85,000 - $130,000 per year. Actual compensation within this range will be determined based on factors including, but not limited to, relevant experience, skills, education, certifications, geographic location, and internal equity. New hires typically start below the midpoint of the range, with the opportunity for growth and advancement over time.

WHO WE ARE

Dowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home service—all of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as Architectural Digest, Architectural Record, and Dwell.

The Dowbuilt culture is one of care—care for our employees, clients, and the talented craftspeople we partner with—resulting in care for the incredible designs we bring to life.

HOW YOU’LL MAKE AN IMPACT

We’re committed to investing in our team members’ ongoing professional development, and as a leader with Dowbuilt, you play a big part in ensuring that your team has equal opportunity to play to their strengths, fill gaps in knowledge and grow professionally. Effective career development requires two-way, open communication between employee and manager. This means expectation setting happens on both sides, along with support, mentorship, and goal setting at regular intervals. Find out how you can take your own career to the next level and inspire the next generation of talent with Dowbuilt.

Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.