Project Scheduler (Hybrid)

Kap Project Services; Santa Teresa (NM); Hybrid; USD 90,000 - 115,000; Full time

Job summary

Kap Project Services is seeking an experienced Project Scheduler for a contract engagement spanning September through February. The role combines remote work from home with site travel, then requires full on-site presence during the 21-day turnaround in mid-January.

You will build, manage, and update a Level 5 schedule using Primavera P6, integrate contractor schedules with internal activities, and deliver daily updates, progress curves, and leadership-ready risk and opportunity forecasts during

Qualifications

• Experience using Primavera P6 to manage complex schedules.
• Ability to develop and validate effort-hour estimates.
• Strong understanding of outage scheduling in industrial settings.
• Proven track record of integrating multiple schedules into a master plan.

Responsibilities

• Develop, maintain, and analyze a Level 5 outage schedule.
• Integrate contractor schedules with internal maintenance and IT activities.
• Track progress with resource-based metrics and S-curves.
• Provide daily schedule updates and leadership-ready reports.
• Identify risks and forecast mitigation opportunities for leadership.

Skills

Adaptability

Schedule analysis

Communication with leadership

Tools

Primavera P6

Job description

Position Overview

We are seeking an experienced Project Scheduler for a contract engagement running from September through the end of February.

This is a hybrid role involving remote work from home with occasional site travel leading up to execution, followed by full-time, 100% on-site presence during the active execution phase. The position will focus on building, managing, and updating the detailed schedule for a 21-day facility turnaround/outage scheduled for mid-January.

Key Responsibilities & Scope

• Outage Schedule Development: Create, maintain, and analyze a Level 5 schedule (4- to 8-hour shift schedule activities) utilizing Primavera P6.

• Integration: Integrate various contractor schedules with internal facility maintenance and IT activities into a cohesive master plan.

• Progress & Performance Tracking:

  • Implement resource-based activity tracking using estimated effort hours / installed quantities.

  • Track and report daily site headcount against the planned effort-hour baseline.

  • Produce and update S-curves and progress curves (including early/late finish baselines) for leadership reporting.

• Outage Execution Support: Provide accurate daily schedule updates and reporting for end-of-day shift turnover and management alignment meetings.

• Risk & Opportunity Forecasting: Interrogate and analyze the schedule to identify potential delays, critical path changes, risks, and mitigation opportunities, communicating findings clearly to project leadership.

Schedule & Travel Requirements

• Duration: September through late February.

• Travel / Location:

  • Pre-Outage: Remote work from home with up to 50% travel for periodic site visits (coordinated with the Project Manager).

  • Outage Execution (Mid-January): Full-time on-site presence required for the entire 21-day execution window, including working flexible/extended outage shift hours as needed.

Qualifications & Key Requirements

• Software: High proficiency in Primavera P6.

• Technical Knowledge: Strong understanding of Instrument & Electrical (I&E) workflows and controls scope (with general knowledge of mechanical work).

• Estimating & Validation: Ability to independently develop or validate effort-hour estimates for defined work tasks.

• Schedule Analysis: Proven ability to analyze, forecast, and clearly report schedule performance metrics to site leadership and management.

• Adaptability: Flexibility to adjust working hours and travel schedule based on project phases and site needs.