Project Reporting Coordinator

JE Dunn; Kansas City (MO); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Professional Non-Union

Job summary

JE Dunn is seeking a Project Reporting Coordinator to provide administrative support for project management, collecting and processing data for reporting needs, and ensuring compliance with applicable regulations across municipal, state, and federal levels.

The role emphasizes timely documentation, coordination with multiple stakeholders, and effective communication to support project success and organizational standards.

Qualifications

• Proven ability to perform accurate administrative tasks and meet deadlines.
• Experience handling project data, submissions, and reporting.
• Knowledge of construction industry terminology and documents.

Responsibilities

• Actively participates in project safety plan and culture.
• Collects, processes, inputs, organizes and files project data from multiple sources.
• Ensures timely documentation, submissions, and reporting.
• Organizes information into standard formats and reports in systems like CMiC.
• Coordinates electronic submission of documents and prepares routine correspondence.
• Complies with city, state, and federal regulations (e.g., Davis Bacon Act, FLSA).
• Supports project management in applying prevailing wage and payroll deductions.
• Maintains access to information and communications for stakeholders.
• Communicates non-compliance with subcontractors and suggests corrective actions.

Skills

MS Office

Verbal & written communication

Data reporting

Attention to detail

Organizational skills

Team collaboration

Problem solving

Education

High School Diploma or GED (Required)

Tools

CMiC

Job description

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Best People + Right Culture. These are the driving forces behind JE Dunn's success.

By hiringinspired people, giving theminteresting and challenging work, enabling themwithinnovative tools, and letting themshare in the company’s rewards, we’ve found asustainable way to growin our industry for the last 100+ years.

Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in building authentic partnerships.

Role Summary

The Project Reporting Coordinator will provide routine and some advanced administrative support to internal and external project management team members by providing comprehensive and accurate data related to project specific reporting requirements. This position will collect, process, input, organize and file data and documentation from various sources and stakeholders in order to comply with the standards and regulations as governed by municipalities, state and federal jurisdictions. All activities will be performed in support of the strategy, vision and values of JE Dunn.

• Autonomy & Decision Making: Follows directions and refers all exceptions to supervisor.

Key Role Responsibilities - Core

PROJECT REPORTING COORDINATOR - CORE

• Actively participates in all aspects of the project-specific safety plan and culture.
• Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team and/or as warranted by established business processes, in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects.
• Processes information within specific timeframes in order to maintain efficiency and timeliness of documentation, submissions, communications and reporting.
• Organizes information into standard formats and reports in various systems and locations such as the project website, CMiC, etc.
• Coordinates electronic submission of documents. Prepares routine correspondence and reviews outgoing materials for conformance with best practice standards and formats.
• Understands and ensures compliance with city, federal, state and municipal regulations and guidelines, such as the Davis Bacon Act, the Fair Labor Standards Act, Contract Work Hours and Safety Standards Act, etc.
• Supports project management and ensures the appropriate application of prevailing wage and fringe benefit requirements, overtime standards and payroll deductions and workforce hours.
• Contributes to effective, accurate, organized and timely access to information and communications by all stakeholders throughout the project.
• Communicates subcontractor non-compliance with the project management team by identifying and explaining the situation, actions for course correction, and recommended next steps.
• Processes and distributes incoming communications (e.g., mail, email, fax) in a timely manner and responds to routine requests that do not require the supervisor’s attention.
• Provides timely and effective communication via e-mail, telephone, etc. to internal staff and external customers and subcontractors.
• Receives and directs incoming telephone calls and visitors.
• Demonstrates a positive and professional attitude, maintaining composure under pressure.
• Shares subject matter expertise in order to support teamwork and deliver results.
• Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team’s goals.
• Exercises discretion and integrity with highly confidential and sensitive information.
• Responds to business needs and requests from various stakeholders often with limited information. Takes steps to gather knowledge and information necessary to complete tasks.
• Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
• Demonstrates positive approaches to adapting to change. Supports project work program and the corporate change initiatives.

Key Role Responsibilities - Additional Core

CUSTOMER SERIVCE

• Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
• Manages difficult or emotional customer situations promptly and efficiently.
• Meets client commitments; recognizes and acts upon service opportunities.
• Solicits and applies feedback to improve quality and service.

Knowledge, Skills & Abilities

• Ability to perform work accurately and completely, and in a timely manner
• Communication skills, verbal and written
• Proficiency in MS Office
• Organizational skills - Intermediate
• Ability to deliver quality through attention to detail - Intermediate
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs
• Knowledge of construction industry terminology and documents
• Knowledge of administrative, office and general accounting procedures and standards - Intermediate
• Ability to quickly and effectively solve complex problem
• Knowledge of organizational structure and available resources
• Ability to build relationships and collaborate within a team, internally and externally

Education

High School Diploma or GED (Required).

Experience

• 2+ years administrative support experience (Preferred).
• Accounting/Payroll experience (Preferred)
• Must be able to lift up to 10 pounds
• Must be willing to work non-traditional hours to meet project needs
• Normal office environment, but may be exposed to extreme conditions (hot or cold)
• Frequent activity: Sitting, Viewing Computer Screen
• Occasional activity: Standing, Walking, Bending, Climbing, Reaching above Shoulder, Pushing, Pulling

Benefits Information

The benefits package aligned to this position is Professional Non-Union.

This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.

JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.

JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to [e-mail]

JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.

For this opportunity, JE Dunn Construction will not sponsor an applicant for work visa status or employment authorization, nor will we offer any immigration-related support for this position (including but not limited to H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN-1 or TN-2, E-3, O-1, or future sponsorship for U.S. lawful permanent residence status.)

Requisition ID: 64681

Why People Work Here

At JE Dunn we offer our employees an inspired place to enrich their life and the lives of those around them

Building on our rich history, our employee owners are shaping the future of JE Dunn. In our team-focused environment we do life together and are generously rewarded for our efforts

About JE Dunn

For more information on who we are.

JE Dunn participates in the Electronic Employment Eligibility Verification Program.