Project & Program Management Consultant (Remote)

Allstate; Illinois City (IL); Remote; USD 60,000 - 97,000; Full time

Benefits offered by this job

Connectivity reimbursement

Tech setup provided

Job summary

Allstate is seeking a Project & Program Management Consultant II to provide high-level administrative support within the Law & Regulation group. You will manage complex calendars, coordinate meetings and events, and handle travel and expense documentation with discretion and professionalism.

The role requires 4+ years of administrative experience supporting senior leaders, and the ability to operate effectively in a remote office environment with travel as needed.

Qualifications

• Bachelor's degree or equivalent experience.
• 4+ years of administrative support experience.
• Experience supporting senior leaders, legal, compliance, operations.
• Ability to work within a remote office environment, with willingness to travel as needed.

Responsibilities

• Provide comprehensive administrative support to a senior lead and team members within Law & Regulation.
• Manage complex calendars, coordinate meetings and events, and oversee meeting logistics for virtual and in-person engagements.
• Coordinate travel arrangements and prepare expense reports, invoices, and related documentation.
• Manage and prioritize communications, including calls, emails, mail, and shared mailbox inquiries, ensuring timely follow-up.
• Draft, edit, proofread, and format correspondence, reports, and presentations.
• Prepare meeting agendas, organize materials, capture notes, and track action items.
• Maintain organized records and respond to various administrative requests.
• Support day-to-day operational needs and gather materials for leadership updates and reports.
• Assist with onboarding, project coordination, and department initiatives.

Skills

MS Office Suite

Calendar management

Communication

Documentation & formatting

Education

Bachelor's degree or equivalent experience

4+ years administrative support experience

Experience supporting senior leaders, legal, compliance

Tools

Microsoft Outlook

Word

Excel

PowerPoint

MS Teams

SharePoint

Job description

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.

Job Description

Project & Program Management Consultant II provides high-level administrative, operational support and project management to leaders and team members within Law & Regulation. This role serves as a key partner in ensuring the efficient execution of daily business activities through calendar management, meeting coordination, travel and expense administration, document preparation, communications support, and general office operations.

In addition to core administrative responsibilities, this position supports departmental operations, team initiatives, and project-related activities by coordinating information, tracking deliverables, preparing materials, and facilitating follow-through on key priorities. The successful candidate is highly organized, detail-oriented, proactive, and able to manage competing priorities while exercising sound judgment, professionalism, and discretion in a fast-paced, collaborative environment.

Administrative Support

• Provide comprehensive administrative to a senior lead and team members within an assigned Law & Regulation functional area.
• Manage complex calendars, coordinate meetings and events, reserve conference space, and oversee meeting logistics for both virtual and in-person engagements.
• Coordinate travel arrangements and prepare expense reports, invoices, and related documentation in accordance with company policies and budget guidelines.
• Manage and prioritize incoming communications, including calls, emails, mail, and shared mailbox inquiries, ensuring timely and appropriate follow-up.
• Draft, edit, proofread, and format correspondence, reports, presentations, and other business documents.
• Prepare meeting agendas, organize meeting materials, capture notes as needed, and track action items through completion.
• Maintain organized records, files, and documentation while responding to a variety of administrative requests.

Operations & Team Support

• Support the day-to-day operational needs of an assigned functional area within Law & Regulation.
• Gather, organize, and maintain information, data, and supporting materials for presentations, leadership updates, reports, and departmental communications.
• Monitor shared mailboxes, triage requests, route inquiries to appropriate stakeholders, and assist in preparing responses to routine inquiries.
• Support matter management and document management processes, including intake coordination, document tracking, file organization, vendor billing, and collaboration with internal business partners.
• Assist with onboarding and team integration activities by helping new team members navigate department resources, processes, and tools.
• Project and program coordination.
• Contribute to special assignments, operational initiatives, and departmental projects as needed.

Education & Experience

• Bachelor's degree or equivalent experience.
• 4 or more years of administrative support experience .
• Experience supporting senior leaders, legal, compliance, operations, or other corporate functions.
• Ability to work within a remote office environment, with flexibility to travel as required to support business needs.

Skills & Competencies

• Proficiency in MS Office Suite: Microsoft Outlook, Word, Excel, PowerPoint, MS Teams, Share-point and other business applications.
• Demonstrated administrative, organizational, and office management expertise.
• Strong calendar management and meeting coordination skills.
• Excellent written, verbal, and interpersonal communication abilities.
• Exceptional attention to detail, including document preparation, proofreading, and formatting.
• Strong planning, prioritization, and time-management skills with the ability to manage multiple competing demands.
• Ability to manage highly confidential and sensitive information with discretion and professionalism.
• Strong problem-solving skills, initiative, and commitment to follow-through.
• Ability to collaborate effectively across a matrixed organization and establish productive working relationships at all levels.
• Comfortable supporting both routine administrative activities and project-related work.
• Experience coordinating travel arrangements and processing expenses.

Supervisory Responsibilities

• This position does not have supervisory responsibilities.

Education & Experience (in Lieu)

• In lieu of the above education requirements, an equivalent combination of education and experience may be considered.

Skills

Administrative Process, Administrative Support, Business Requirements, Collaboration, Detail-Oriented, High Accuracy, Leading Project Teams, Microsoft Office, Microsoft Windows Office, Operations Coordination, Project Coordination, Project Implementations, Project Management, Project Management Life Cycle (PMLC), Project Planning, Team Collaboration, Time Management

Compensation

Compensation offered for this role is 60,000.00 - 97,125.00 annually and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.

Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger – a winning team making a meaningful impact.

Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

For jobs in San Francisco, please click “here” for information regarding the San Francisco Fair Chance Ordinance.

For jobs in Los Angeles, please click “here” for information regarding the Los Angeles Fair Chance Initiative for Hiring Ordinance.

To view the “EEO Know Your Rights” poster click “here”. This poster provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs.

To view the FMLA poster, click “here”. This poster summarizing the major provisions of the Family and Medical Leave Act (FMLA) and telling employees how to file a complaint.

It is the Company’s policy to employ the best qualified individuals available for all jobs. Therefore, any discriminatory action taken on account of an employee’s ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee's terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment.

Allstate provides a comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse. Employees eligible to work from home also receive a monthly connectivity reimbursement to help offset internet costs.

When working from home, you must have a dedicated, private workspace free from distractions, along with appropriate desk and seating. Reliable internet is required, with minimum speeds of 50 MB download and 5 MB upload.

To help create a more personal and engaging experience, we ask that you join with your camera on if your interview is virtual. Please also have a Valid Photo Identification available at the start of your interview. If you require any accommodations or have questions ahead of your interview please reach out to your recruiter.

Note: Internal candidates are only asked to join on video; a Valid Photo Identification is not needed for the interview.