Project Payroll Administrator

Granite Construction; Alaska; On-site; USD 50,000 - 76,000; Full time

Benefits offered by this job

Paid holidays

Medical insurance

Dental

Vision

Life insurance

Disability insurance

401(k) match

Job summary

Granite Construction is seeking an organized Payroll/Administrative support professional to handle field payroll functions and related administrative tasks. The role emphasizes accurate payroll processing, wage determinations, compliance with union agreements, and documentation control in a construction environment.

Responsibilities include supporting project managers, handling accounts payable and receivable, and assisting with project startup/closeout.

Qualifications

• High school diploma or equivalent required.
• BA or associate degree or equivalent experience preferred.
• 2+ years of experience working with union payroll, certified payroll reporting, or prevailing wage projects preferred.
• Project administration and general business administration experience preferred.
• Experience in the construction industry or project-based environments preferred.

Responsibilities

• Support payroll processing to ensure accurate timecard processing, certified payroll reporting, and SOX compliance.
• Develop knowledge of collective bargaining agreements for wage determination and union compliance.
• Understand owner specifications and prevailing wage reporting processes.
• Maintain payroll-related records and documentation, update procedures and workflows.
• Provide administrative support to project managers, supervisors, and field personnel.
• Assist with project startup/closeout, contract billings, and A/R collections.
• Perform daily/weekly/monthly admin functions including AP invoice processing, AR contract billings, collections, vendor setup, PCard reconciliation, and document control.
• Provide purchasing, shipping, and receiving support for field operations as needed.
• Support business development activities and internal audits to ensure internal controls and SOX compliance.
• Duties may evolve with business needs within a dynamic team.

Skills

Attention to detail

Confidentiality

Timekeeping software

Microsoft Office Suite

ERP systems knowledge

Education

High school diploma or equivalent

BA or Associate's degree or equivalent experience

Tools

HeavyJob

JD Edwards World/One World

Job description

Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite's century-old success. We're building more than infrastructure; we are building your future.

General Summary

This position is responsible for performing a variety of administration and operational support functions, with an emphasis on field payroll support.

Essential Job Accountabilities

• Support payroll processing functions to ensure accurate timecard processing, certified payroll reporting, and compliance with Company policies, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
• Develop and maintain working knowledge of the collective bargaining agreements to ensure accurate wage determination and compliance with union requirements.
• Develop and maintain a working knowledge of owner specifications, certified payroll requirements, and prevailing wage reporting processes.
• Maintain an understanding of project scopes, classifications, and work activities to ensure accurate wage assignments and payroll reporting.
• Maintain payroll-related records and supporting documentation including documenting, maintaining, and updating payroll procedures and workflows.
• Provide administrative support to project managers, supervisors, and field personnel.
• Assist with project startup and closeout activities, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
• Perform various daily, weekly and monthly administrative functions such as accounts payable invoice processing, accounts receivable contract billings and collections, vendor setup, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
• Provide purchasing, shipping, and receiving support for field operations as needed to ensure an efficient and productive work environment.
• Provide administrative support for business development activities, including customer communications. Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite's policies and procedures, including all Sarbanes-Oxley requirements.
• This position is part of a dynamic team. The duties listed above are representative of the work performed but are not intended to be all-inclusive and may change based on business needs.

Education and Work Experience

• High School diploma or Equivalent required
• BA or Associates Degree or equivalent experience preferred
• 2+ years of experience working with union payroll, certified payroll reporting, or prevailing wage projects preferred
• Project administration and general business administration experience preferred.
• Experience in the construction industry or project-based environments preferred.

Knowledge, Skills, and Abilities

• Strong attention to detail with the ability to review and maintain payroll, project, and compliance records for accuracy, completeness, and adherence to company policies and regulatory requirements.
• Knowledge of certified payroll reporting, prevailing wage requirements, and labor compliance practices preferred.
• Ability to handle confidential information with discretion.
• Experience using HeavyJob or similar timekeeping and payroll software preferred but not required.
• JD Edwards World/One World or some ERP experience preferred but not required.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.
• Ability to develop and maintain knowledge of company operations, organizational procedures, and business processes.
• Must demonstrate ethical and professional business practices.
• Ability to work independently, prioritize work effectively, and manage multiple tasks simultaneously.
• Ability to work well under pressure and problem solve.
• Excellent organizational and recordkeeping skills with the ability to manage multiple priorities and deadlines.
• Strong computer proficiency, including data entry accuracy, navigation of multiple software systems, and efficient use of business applications.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Our Benefits at a Glance

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

Paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, special programs for musculoskeletal health, mental wellness.

Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).

As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.

Benefits may vary for positions located outside of the continental United States.

Base Salary Range

$50,498.00 - $75,748.00

Pay may vary based upon relevant experience, skills, location, and education among other factors.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.